26OCT55-Student Information & Reporting Specialist - Guelph Board Office

UGDSB International; Guelph; On-site; CAD 44,000 - 53,000; Full time

Job summary

The Upper Grand District School Board (UGDSB) invites applications for a permanent, full-time Student Information & Reporting Specialist based in Guelph. The role focuses on supporting staff with the Board's student information system, Edsembli, data integrity, and Ministry reporting.

1.0 FTE, 35 hours weekly, with a base hourly pay rate of $31.61–$38.51 per hour and a 12% labour market adjustment resulting in $35.40–$43.13 per hour.

Qualifications

• Post-secondary degree/diploma in Computer Science, Information Systems or Systems Analysis preferred.
• Knowledge of student information systems; Edsembli experience is an asset.
• Proficiency in Python, R or SQL is an asset.
• Knowledge of business process mapping and documentation.
• Strong organizational and facilitation skills.
• Excellent written and verbal communication.

Responsibilities

• Respond to end-user support requests for the student information system.
• Administer the Edsembli system ensuring accurate student data management and reporting processes.
• Coordinate submission of Ontario Student Information System (ONSIS) data and ministry reporting.
• Build and maintain relationships with system representatives.
• Develop and maintain standardized business processes for UGDSB SISS and reporting.
• Document current processes and assist training for application changes.
• Organize and deliver training for Edsembli and other software.
• Respond to data extract requests and prepare reports.
• Support privacy, equity, diversity and inclusion initiatives and monitoring.
• Assist DSS staff as required.
• Stay updated on technology trends and UGDSB standards.
• Manage help desk tickets from staff and SIS providers.
• Perform other duties as assigned.

Skills

Python

R

SQL

Documentation

Organizational skills

Communication

Education

CS/IS degree

Tools

Edsembli

Microsoft Office

Job description

CAREER OPPORTUNITY: STUDENT INFORMATION & REPORTING SPECIALIST

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)

Job Code: 26OCT55

Office, Clerical, Technical

The UGDSB employs a team of approximately 6,500 dedicated staff who serve more than 35,000 students attending a variety of programs across 66 elementary and 12 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. We are committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students

The UGDSB is situated on the ancestral, treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non-Indigenous peoples.

We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success, including competitive compensation, a defined benefit pension plan, professional development opportunities, and vibrant wellness programs.

Join a community that values innovation, fosters growth, and empowers you to make an impact. Learn more about us and Find Your Path.

THE OPPORTUNITY

The UGDSB is seeking a dynamic individual to join our team for a permanent full-time opportunity in the capacity of Student Information & Reporting Specialist.

Location: Guelph Board Office (500 Victoria Rd. N, Guelph, ON)

FTE and Hours: 1.0 FTE; 35 hours per week

Base Hourly Pay Rate : $31.61 - $38.51 per hour; wage rate effective September 1, 2025

Labour Market Adjustment: A 12% labour market adjustment to be applied to the base hourly pay rate; hourly pay rate inclusive of the market adjustment is $35.40 - $43.13 per hour ; wage rate effective September 1, 2025

Note: Labour market adjustment may fluctuate based on local market and at discretion of the Board

Start Date: As soon as possible

Board Information: 12-month position; permanent; full-time; Office, Clerical and Technical (OCT) Union

Vacancy Status: This posting is for an existing vacancy

Reporting to the Senior Manager of Research, Evidence & Innovation, the Student Information & Reporting Specialist interacts directly with internal customers to identify requirements and facilitate solutions through the development of processes, implementation plans, and support of educational-based software applications. A primary focus of this position is supporting staff and their use of the Board's student information system, Edsembli, including providing technical and operational support to schools, maintaining data integrity, and completing Ministry reporting requirements on behalf of the Board.

The Student Information & Reporting Specialist supports other system-based educational software used in schools and departments across the Board, ensuring technology solutions effectively support operational and educational objectives.

Responsibilities:

• Responds to end-user support requests related to the student information system in an efficient, timely and effective manner.
• Administers and supports the Board's Edsembli student information system, ensuring accurate student data management and the effective operation of student registration, attendance, reporting, and related processes.
• Coordinates and completes the submission of Ontario Student Information System (ONSIS) data and additional Ministry reporting requirements on behalf of the Board.
• Builds and maintains relationships with representatives of the student information systems.
• Participates in the development, ongoing support and maintenance of standardized business processes to support UGDSB student information systems and reporting requirements.
• Identifies and documents current processes of designated target applications, including data inputs, edits, business rules and reporting outputs.
• Documents new processes and assists with development of training plans for the implementation of application modifications.
• Organizes and delivers application training as required, related to Edsembli and other supported educational software applications.
• Responds to requests from the system for data extracts and prepares reports as required.
• Participates in the development, implementation and ongoing compliance monitoring of Privacy Information Management (PIM) and Equity, Diversity & Inclusion (EDI), to ensure all privacy concerns, requirements and responsibilities related to electronic data are addressed.
• Assists other DSS Technical and Systems Integration support staff as required.
• Maintains current knowledge of technology trends and evolving UGDSB standards.
• Manages DSS / Help Desk Tickets from staff and student information system providers.
• Performs other duties as assigned.

Experience and Qualifications:

• Post-secondary degree/diploma (Computer Science, Information Systems or Systems Analysis preferred) or an equivalent combination of education and work experience deemed equivalent by the Board.
• Knowledge and awareness of student information systems; prior experience with Edsembli is considered an asset.
• Demonstrated proficiency in Python, R, or SQL is considered an asset.
• Knowledge and experience in business process mapping and documentation.
• Demonstrated organization and facilitation skills.
• Polished oral and written communication and presentation skills.
• Knowledge and experience in information management and document management technique.
• Knowledge and experience supporting and implementing new technology trends in an educational setting.
• Knowledge and experience in developing and delivering end user documentation.
• Demonstrated strength as a team player with exceptional experience and dedication to customer support.
• Demonstrated ability to work on multiple projects concurrently while juggling priorities and requests.
• Demonstrated personal interaction and teamwork skills.
• Demonstrated analytical skills.
• Proficiency in Microsoft suite of office tools, including Word, Excel, Access and PowerPoint.

APPLICATION DETAILS

Ready to make a difference? Candidates are invited to submit their application through Apply To Education, no later than 4:00 p.m. on November 1 2, 2026. To submit your application, click the “Apply” button at the top of the page or visit: https://ugdsb.simplication.com/.

Please note: An original Vulnerable Sector Check (VSC) must be provided prior to the commencement of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date of employment. For further information, refer to the UGDSB's Criminal Record Check for requirements.

While we thank all applicants for their interest in working for the UGDSB, we wish to advise that only those selected for an interview will be contacted.

As part of our recruitment practices, Artificial Intelligence (AI) will not be used in the screening, assessment, or selection process for this job posting.

INCLUSIVE RECRUITMENT & HIRING

The UGDSB is committed to building a diverse staff that is reflective of the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity, including, but not limited to:

• First Nations, Inuit, and Métis peoples
• Persons of marginalized sexual orientations, gender identities, and gender expressions
• Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
• Persons with disabilities

At UGDSB, we recognize that individuals may hold overlapping identities, which shape their experiences in unique ways. We are committed to our responsibility to create and maintain inclusive, equitable environments where everyone can fully participate, thrive, and reach their potential. To learn more, please visit Safe, Equitable and Inclusive Schools.

Accommodation & Accessibility

If you require accommodation at any phase of the recruitment process, please contact [e-mail].

APPLICANT SELF-IDENTIFICATION QUESTIONS

The UGDSB is committed to fair and equitable hiring practices. As part of this commitment, we are collecting voluntary self-identification data to achieve an inclusive, diverse and representative workforce. The data aims to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process.

Access to this information is restricted to People, Leadership and Culture (Human Resources). Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15 in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. The UGDSB is committed to respecting the privacy of our staff, students and applicants. To learn more, please visit Policy 315 Privacy Protection and Information Access.

People, Leadership, and Culture (Human Resources) will use aggregate data from all forms (not individual data) for internal reporting. For more information on Human Rights at UGDSB, please visit Human Rights, Equity and Accessibility Office.

Completing the form is voluntary. If you prefer not to answer any or all questions, you can select “Prefer not to answer”. Choosing “Prefer not to answer” as a response will not impact your application or consideration for employment. If you have questions or concerns about this form, please contact [e-mail].

9-Nov-26