26OCT51-Administrative Assistant to Vice Principal - Wellington Heights Secondary School

UGDSB International; Guelph; On-site; CAD 43,000 - 52,000; Full time

Benefits offered by this job

Defined benefit pension

Professional development opportunities

Wellness programs

Vacation pay

Job summary

Upper Grand District School Board (UGDSB) in Ontario, Canada is seeking a dynamic Administrative Assistant to Vice Principal for a 1.0 FTE, 35 hours/week position at Wellington Heights Secondary School. The role offers a competitive hourly pay rate of $30.96–$37.66 with vacation pay per ESA and an anticipated end date of June 1, 2028.

Reporting to the Principal and Vice Principal, you will provide confidential clerical and receptionist support, manage attendance, and assist with timesheets and

Qualifications

• Ontario Secondary School Diploma (OSSD) or equivalent education and experience deemed equivalent by the Board
• Proficiency in spelling, punctuation, grammatical usage
• Excellent computer skills including but not limited to Microsoft Office, Edsembli and ability to use a variety of computer applications and databases
• Demonstrated ability to adhere to confidentiality at all times
• Strong organizational, multitasking skills and record-keeping skills
• Ability to work independently and as part of a team.
• Proven ability to collaborate with others in a professional, respectful, equitable and inclusive manner.
• Familiarity with Edsembli is considered an asset

Responsibilities

• Provide confidential administrative support for the principal and vice-principal
• Student attendance processing and field trip paperwork
• Assist Administration with staff absences, SmartFind and timesheets
• Utilize Edsembli to ensure accurate student data, ensuring reliable information for school operational needs.
• Establish and maintain manual and automated filing systems
• Format and run Edsembli reports and report cards
• Completion of monthly enrolment reports
• Preparing and following up on a variety of correspondence, reports and documents
• Duties assigned by the Office Co-ordinator-Secondary, Principal and/or Vice-Principal
• Other duties as assigned

Skills

Spelling & grammar

Confidentiality

Organizational skills

Independent work

Team collaboration

Education

Ontario Secondary School Diploma (OSSD) or equivalent

Tools

Edsembli

Microsoft Office

Job description

CAREER OPPORTUNITY: ADMINISTRATIVE ASSISTANT TO VICE-PRINCIPAL

Job Code: 26OCT51

Office, Clerical, Technical

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)

The UGDSB employs a team of approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 66 elementary and 12 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. We are committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students

The UGDSB is situated on the ancestral, treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non-Indigenous peoples.

We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success, including competitive compensation, a defined benefit pension plan, professional development opportunities, and vibrant wellness programs.

Join a community that values innovation, fosters growth, and empowers you to make an impact. Learn more about us and Find Your Path.

THE OPPORTUNITY

The UGDSB is seeking a dynamic individual to join our team for a temporary full-time opportunity in the capacity of Administrative Assistant to Vice Principal.

Location: Wellington Heights Secondary School

FTE and Hours: 1.0 FTE; 35 hours per week

Hourly Pay Rate: $30.96 - $37.66 per hour; plus applicable vacation pay in accordance with the ESA; wage rate effective September 1, 2025

Start Date: As soon as possible

End Date: Anticipated end date of June 1, 2028, with possibility of extension or may end earlier than anticipated

Board Information: 12-month position; temporary ; full-time; Office, Clerical and Technical (OCT) Union

Vacancy Status: This posting is for an existing vacancy

Reporting to the Principal and Vice Principal, the Administrative Assistant to Vice-Principal is responsible for providing confidential clerical, and receptionist duties in the office of a secondary school. This role supports the efficient operation of the school office and provides essential administrative assistance to staff, students, and the school community.

Responsibilities:

This position will be responsible for performing confidential clerical and reception duties in the school including:

• Provide confidential administrative support for the principal and vice-principal
• Student attendance processing and field trip paperwork
• Assist Administration with staff absences, SmartFind and timesheets
• Utilize Edsembli to ensure accurate student data, ensuring reliable information for school operational needs.
• Establish and maintain manual and automated filing systems
• Format and run Edsembli reports and report cards
• Completion of monthly enrolment reports
• Preparing and following up on a variety of correspondence, reports and documents
• Duties assigned by the Office Co-ordinator-Secondary, Principal and/or Vice-Principal
• Other duties as assigned

Experience and Qualifications:

• Ontario Secondary School Diploma (OSSD) or equivalent education and experience deemed equivalent by the Board
• Proficiency in spelling, punctuation, grammatical usage
• Excellent computer skills including but not limited to Microsoft Office, Edsembli and ability to use a variety of computer applications and databases
• Demonstrated ability to adhere to confidentiality at all times
• Strong organizational, multitasking skills and record-keeping skills
• Ability to work independently and as part of a team.
• Proven ability to collaborate with others in a professional, respectful, equitable and inclusive manner.
• Familiarity with Edsembli is considered an asset

Please note: An original Vulnerable Sector Check (VSC) must be provided prior to the commencement of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date of employment. For further information, refer to the UGDSB's Criminal Record Check for requirements.

While we thank all applicants for their interest in working for the UGDSB, we wish to advise that only those selected for an interview will be contacted.

As part of our recruitment practices, Artificial Intelligence (AI) will not be used in the screening, assessment, or selection process for this job posting.

INCLUSIVE RECRUITMENT & HIRING

The UGDSB is committed to building a diverse staff that is reflective of the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity, including, but not limited to:

• First Nations, Inuit, and Métis peoples
• Persons of marginalized sexual orientations, gender identities, and gender expressions
• Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
• Persons with disabilities

At UGDSB, we recognize that individuals may hold overlapping identities, which shape their experiences in unique ways. We are committed to our responsibility to create and maintain inclusive, equitable environments where everyone can fully participate, thrive, and reach their potential. To learn more, please visit Safe, Equitable and Inclusive Schools.

Accommodation & Accessibility

If you require accommodation at any phase of the recruitment process, please contact [e-mail].

APPLICANT SELF-IDENTIFICATION QUESTIONS

The UGDSB is committed to fair and equitable hiring practices. As part of this commitment, we are collecting voluntary self-identification data to achieve an inclusive, diverse and representative workforce. The data aims to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process.

Access to this information is restricted to People, Leadership and Culture (Human Resources). Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15 in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. The UGDSB is committed to respecting the privacy of our staff, students and applicants. To learn more, please visit Policy 315 Privacy Protection and Information Access.

People, Leadership, and Culture (Human Resources) will use aggregate data from all forms (not individual data) for internal reporting. For more information on Human Rights at UGDSB, please visit Human Rights, Equity and Accessibility Office.

Completing the form is voluntary. If you prefer not to answer any or all questions, you can select “Prefer not to answer”. Choosing “Prefer not to answer” as a response will not impact your application or consideration for employment. If you have questions or concerns about this form, please contact [e-mail].

20-Oct-26