#26.103 – Community Relations and Events Coordinator

Our Place Society; Victoria; On-site; CAD 43,000 - 49,000; Full time

Benefits offered by this job

Health coverage after probation

Paid vacation (6%)

Unionized workplace

Job summary

Our Place Society seeks a Community Relations and Events Coordinator to oversee annual signature events, drive sponsorships and donor engagement, and lead collaboration with businesses and community groups. The role reports to the Manager of Philanthropy and includes creating event plans, managing budgets, and delivering compelling event experiences.

The position emphasizes fundraising targets, collaboration with the Development Team, and representing OPS at community events, with a focus on

Qualifications

• Grade 12 plus completion of a certificate program in event coordination, marketing, or fundraising.
• Two years of recent related experience in event coordination, fundraising, marketing, or related field, including one year of supervisory experience.

Responsibilities

• Oversee execution of multiple annual signature events and sponsor/donor engagement.
• Collaborate with the Development Team to align event plans with fundraising targets.
• Provide administrative and leadership support to event committees.
• Negotiate with venues, catering, decor, and AV with vendors.
• Draft event scripts, speaking notes, and program materials for leadership and volunteers.
• Steward sponsors and donors following fundraising best practices and maintain records in Keela.

Skills

Public speaking

Teamwork

Interpersonal skills

Written communication

Detail orientation

Microsoft Office

Fundraising databases

Graphic design (basic)

Fundraising best practices

Front-facing events

Education

Grade 12 + certificate in event coordination/marketing/fundraising

Tools

Microsoft Office

Keela

Job description

#26.103 – Community Relations and Events Coordinator

*Please See Below for Shift Details*

This posting is open to all qualified applicants.

Our Place Society (OPS) is an organization founded on inclusive and progressive Christian values and principles. We are driven by our values: hope and belonging, teamwork, unconditional love and safety. We work as a team to create a nurturing atmosphere of home and family, where all are welcome. A team approach is critical to living out our mission and values and directing our work.

Position Overview

The Community Relations and Events Coordinator, reporting to the Manager of Philanthropy, will oversee the execution of multiple annual signature events. This role involves implementing strategies for acquiring, renewing, and upgrading sponsors and business donors for event and program sponsorship. Additionally, the coordinator collaborates with businesses and community groups to organize third-party events that support Our Place Society in acquiring new and repeat donors. There is a revenue target associated with this role.

• Collaborate with the Manager of Philanthropy to develop event plans, budgets, and timelines for annual signature events, including marketing, media, and communications campaigns.
• Integrate event plans with Development Team strategies, encompassing donor engagement, and ensure they meet financial targets.
• Provide administrative and leadership support to event committees.
• Collaborate with suppliers and vendors to negotiate event requirements, such as venues, catering, décor, sound equipment, and other necessary resources.
• Oversee event plans, ensuring that all activities and logistical aspects progress on schedule and within budgetary constraints.
• Draft scripts, speaking notes, and event program for senior leadership and volunteers representing Our Place at events.
• Formulate sponsorship proposals and coordinate event plans, including drafting sponsorship agreements.
• Provide supervision by directing, coordinating, and training campaign volunteers.
• Utilize established creative design and brand elements to create event marketing collateral, such as invitations, posters, postcards, newsletter features, and signage.
• Steward sponsors and guests according to fundraising best practices and maintain records in Keela.
• Represent OPS at community events.
• Collaborate with businesses and organizations for sponsored meals and donor acquisition.
• Engage businesses and community groups in supporting Our Place.

Skills and Abilities:

• Strong ability to present ideas in a clear, concise, and engaging manner.
• Self-motivated with the ability to develop measurable outcomes and achieve results.
• Able to work independently and as part of a team.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to be detail oriented.
• Excellent computer skills and proficient use of Microsoft Office applications; Fundraising software and databases.
• Ability to do some basic graphic design.
• Ability to understand best practices for fundraising.
• Comfortable being a “front face” of events at Our Place Society.

Qualifications

Education and Knowledge:

• Grade 12, plus completion of a minimum of a certificate program in event coordination, marketing, or fundraising.

Training and Experience:

Two (2) years recent related experience in event coordination, fundraising, marketing, or related field, including one year of supervisory experience.

OR a combination of education, training, and experience.

Working Conditions

Shifts: Full time, 37.5 hours per week, Monday to Friday. May be required to work occasional hours on weekends and holiday during events.

Compensation: $30.95 to $35.52 per hour.

Benefits: Vacation is accrued at a rate of 6% or in accordance with your length of service as per the collective agreement (Article 18.1). Eligible for a 100% employer paid comprehensive benefits plan, including health and dental coverage, after completion of probationary period.

This position requires union membership.

We appreciate your time and interest in the position. However, due to the volume of applications, only shortlisted candidates will be contacted.

Our Place Society is an equal opportunity employer. We value the diversity of the communities we serve, and are committed to engaging and developing a diverse and inclusive workforce. Our Place Society welcomes applications from First Nation, Inuit, Métis, New Canadian, differently-abled, and LGBTQ2S communities.