2526-276 Administrative Assistant (OA13) Strait Area Campus

Nova Scotia Community College; Port Hawkesbury; On-site; CAD 44,000 - 50,000; Full time

Job summary

A regional educational institution in Port Hawkesbury is seeking an Administrative Assistant 3 to provide comprehensive support to the Academic Chair. This role emphasizes superior customer service and operational coordination within a busy academic environment. The ideal candidate will have a post-secondary qualification and extensive experience in administrative functions. The position offers a full-time contract with a competitive salary range of approximately $44,683 to $49,695 annually.

Qualifications

• Minimum of three years of recent and related occupational experience in a fast-paced office environment.
• Experience in the Education sector would be considered an asset.
• Experience supporting service to students and prospective students would be considered an asset.

Responsibilities

• Provide a range of administrative support services to the Academic Chair.
• Coordinate the day-to-day operational functions of the department.
• Assist with scheduling, calendar management, and general office support.

Skills

Customer service

Interpersonal skills

Coordination skills

Problem-solving skills

Attention to detail

Education

Post-secondary certificate or diploma in Business or Administrative Professional

Tools

Microsoft Office Suite

PeopleSoft or similar ERP systems

Job description

Discover

The Opportunity

Operational Support

Administrative Assistant 3 (OA13)

Education

Strait Area Campus

Port Hawkesbury, Nova Scotia

School of Trades and Transportation

Continuing Full-time position: Commencing approximately November 17 2025

Application deadline is 11:59 PM October 30 2025

Competition No. 2526-276

Salary range: $44,683.28 to $49,695.30 annually

What you’ll do

Responsibilities

Working in a team environment and reporting to the Academic Chair of the School of Trades and Transportation you will:

• Provide a full range of administrative support services to the Academic Chair with an emphasis on providing superior customer service to all stakeholders.
• Coordinate the day-to-day operational functions of the department.
• Assist the Academic Chair with scheduling, calendar management, booking meetings, answering questions from students, data collection and management, supporting faculty, maintaining an online filing system, maintaining program files as well as general office support as required.

Coordinate program budgeting workflow ensuring accuracy.

What you’ll need

Qualifications

Qualifications and Occupational Experience

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional / Office Administration. High school completion with significant years of administrative experience (10) will also be considered.
• You have a minimum of three years (full time equivalent) of recent and related occupational experience in a fast-paced office environment.
• Experience in the Education sector would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite including Microsoft Teams and Microsoft OneNote and email. You have extensive experience using Microsoft Word and Excel.
• Occupational experience that includes working with PeopleSoft or similar Enterprise Resource Planning (ERP) systems would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology and you are committed to using technology in advancing your work.
• Experience supporting / providing service to students and prospective students would be considered an asset.
• Experience supporting / coordinating the work functions of a large and complex department would be considered an asset.
• Experience working with regulatory bodies such as Transport Canada would be considered an asset.

Relevant Skills and Knowledge

• You demonstrate a commitment to equity diversity inclusion accessibility and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You demonstrate strong coordination and logistical planning skills enabling you to support the demands of a busy office environment and regulatory bodies such as Transport Canada.
• You have the ability to navigate complex administrative systems and regulatory databases.
• You have strong attention to detail skills.
• Demonstrated professionalism and understanding of confidentiality.
• You possess excellent project management, time management, multitasking and task prioritization skills.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You demonstrate a strong commitment to excellence.
• You are dedicated to life-long learning.

A little bit about us

Nova Scotia Community College

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal / Indigenous Persons, Black / African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

NSCC is organized into five campus regions and three stand‑alone campuses. Each region and stand‑alone campus is led by a designated Principal and regional management team which supports NSCC’s commitment to accessible high‑quality education across the province.

• Eastern Region: Includes Pictou Campus, Strait Area Campus and Wagmatcook Learning Centre
• Northern Region: Includes Truro Campus, Cumberland Campus and Amherst Learning Centre
• Metro Region: Includes Akerley Campus and IT Campus
• Southwest Region: Includes Lunenburg, Shelburne, Burridge Campuses and Digby Learning Centre
• Valley Region: Includes Kingstec Campus, Annapolis Valley Campus and the Centre of Geographic Sciences (COGS)

Stand‑Alone Campuses

• Ivany Campus
• Sydney Waterfront Campus
• eCampus

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process, please follow this link.

Are you interested?

Work With Us

Candidates selected for interviews will be expected to provide at least three recent occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations as required. If accommodation is needed to participate in the job application process please contact Jaclynn Kelly, HR Generalist at emailprotected. Our Employee Workplace Accommodation Policy can be found here.

Key Skills

Generator, Accomodation, Football, Advertising, Architectural Design

Employment Type: Full Time

Experience: years

Vacancy: 1

Yearly Salary: 44,683 - 49,695