1472: ADMINISTRATIVE ASSISTANT

Northwest Employment Works; Northwestern Ontario; On-site; CAD 30,000 - 60,000; Full time

Job summary

An organization supporting community welfare is seeking an Administrative Assistant based in Thunder Bay, ON. This role involves organizing daily program tasks, managing client files, and performing secretarial duties. Required qualifications include a minimum of one-year Office Administration certification and experience working with Anishinabek families. The position offers a competitive salary ranging from $23.14 to $26.23 hourly and is committed to diversity in the workplace.

Benefits

Flexible schedule

OMERS Pension plan

Competitive salaries

Paid vacation time

Paid time off at Christmas

Employee and family assistance program

Dental, healthcare, and vision services

Qualifications

• Minimum two years experience with Anishinabek children and families.
• Experience in secretarial duties, preferably in Child Welfare.
• Must have a Class “G” Driver’s Licence.

Responsibilities

• Organize daily program duties and maintain client files.
• Create court documents and assist with file audits.
• Coordinate travel and track attendance of unit staff.

Skills

Experience with Anishinabek families

Secretarial skills

Office administration

Ability to work flexible hours

Education

One-year Office Administration – General Certificate

Two-year Office Administration Diploma

Job description

Why should you choose Dilico?

• Optional Flexible schedule to support work-life balance
• OMERS Pension plan available to all employees
• Competitive salaries
• Generous paid vacation time for Permanent employees
• Paid time off at Christmas above paid vacation time
• EFAP available to all employees and their families
• Benefit plan that includes dental, healthcare, and vision services for Permanent employees
• A chance to make a difference in the community

Number of Positions:1

Position Location: Thunder Bay, ON (this is not a remote position)

Closing Date: October 21, 2025

Competition#: 1472

Position Overview

Under the direction of a Child Welfare Manager, the Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current.

The Administrative Assistant is responsible for performing administrative, secretarial and clerical duties for the program: creating court documents; letter typing; minute taking; filing of reports, progress notes, and discharge summaries; conducting or assisting with file audits; ensuring forms are available; preparing purchase orders; coordinating the travel/accommodation of staff/clients and the use of Agency vehicles within program; and tracks attendance of unit staff and their whereabouts during the day.

Qualifications & Requirements

• A minimum one-year Office Administration – General Certificate is required. A two-year Office Administration Diploma is preferred
• a minimum two years experience with Anishinabek children, youth, individuals and families;
• two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting.
• Candidates without the specific education qualifications, but who possess an appropriate combination of child welfare experience and other academic qualifications will also be considered.
• satisfactory Criminal Records Search;
• required to work flexible hours as determined by the respective Service Manager in relation to service requirements;
• must possess a Class “G” Driver’s Licence and have access to a personal vehicle which will pass a safety inspection.

Hours of Work:32.5 hours per week

Salary Range: $23.14 To $26.23 Hourly

Only those considered for an interview will be contacted.

Dilico is committed to diversity in the workplace and encourages applications from all qualified candidates.

Dilico gives preference to Anishinabek people.