1.0 FTE Permanent School Office Administrator

St. Clement's School; Barrie; On-site; CAD 60,000 - 80,000; Full time

Job summary

A local educational institution in Barrie, Ontario, is seeking a dedicated administrative professional to provide essential support services in a school environment. Responsibilities include coordinating office workflow, managing student registrations, and maintaining budgets. The ideal candidate will possess a College Diploma, relevant secretarial experience, and exceptional communication skills. This position offers opportunities to engage with various stakeholders in a thriving academic setting, ensuring a positive learning atmosphere for all students.

Qualifications

• Up to five years of relevant secretarial experience in a school or related position.
• Demonstrated proficiency in keyboarding and computer skills.
• Good knowledge of school policies regarding attendance and administration.

Responsibilities

• Coordinate and provide administrative support services in a school setting.
• Maintain daily workflow of the office and coordinate student registrations.
• Monitor school budgets and supplies; coordinate the purchase of materials.

Skills

Excellent secretarial skills

Time management

Organizational skills

Effective communication

Interpersonal skills

Leadership

Education

Two year College Diploma

Tools

Word processing software

Spreadsheet applications

Database applications

SDS

Power School

Job description

The successful candidate will be responsible for coordinating and providing administrative and secretarial support services within a school setting in order to ensure a positive and safe learning environment for all students, staff and members of the public. Duties include, but are not limited to: scheduling, prioritizing and maintaining the daily workflow of the office; coordinate and conduct student registrations, monitor school budgets and supplies, coordinate the purchase of school supplies and services and maintain proper accounting records accordingly, preparation and/or typing of correspondence, completion of reports and documents, maintenance of files and records, and answering and/or directing enquiries as per board/school policy.

Required Skills and Qualifications:

• Two year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position
• Excellent secretarial and bookkeeping skills
• Proven time management, scheduling and organizational skills
• Demonstrated proficiency in keyboarding, computer and word processing skills, utilizing programs such as Word, e-mail systems, Accounting, Spreadsheet and Database applications. Previous exposure in working with SDS, Power School and e-Funds is desirable.
• Familiarity with office equipment including; photocopier, facsimile, public address system, and multi-line phone system.
• Strong communication skills and effective interpersonal skills in dealing with students, parents, Administration, Teachers, Board Office personnel and the general public
• Proven ability to work co-operatively both independently and as a member of an interdepartmental team
• Demonstrated track record of initiative and ability to assume a leadership role
• Good knowledge of school policies regarding attendance/safe arrival procedures and administration of medication is essential; as well as knowledge of School- specific activities such as kindergarten and student registration and OSR maintenance
• First Aid Certification would be an asset

Accessibility accommodations are available for all parts of the recruitment process upon request. Accommodation queries should be directed to the Human Resources Department at [e-mail] or [phone] ext. 212.

Only those candidates selected for an interview will be contacted.

As a condition of employment, new employees to SMCDSB are required, by legislation, to submit a satisfactory Criminal Background Check with Vulnerable Sector Screening.

THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER

Kimberly Dixon

Director of Education

Maria Hardie

Board of Trustees