Executive Operator - Founder Office

Umatch Oficial; São Paulo; Presencial; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A global AI platform in São Paulo is seeking a highly organized Executive Operator to work directly with the Founder & CEO. This hands-on role involves supporting operational tasks and ensuring smooth workflows. The ideal candidate is detail-oriented, adaptable, and has strong communication skills. Experience in operations or project management is essential. This position is in-person, requiring occasional international travel.

Qualificações

• Experience in operations, coordination, or project management.
• Extremely organized and detail-oriented.
• Strong hands-on execution skills.

Responsabilidades

• Organize the founder’s agenda and meetings.
• Coordinate internal tasks and manage documentation.
• Solve problems quickly and maintain clarity across teams.

Conhecimentos

Organizational skills

Problem-solving abilities

Strong English communication

Ferramentas

Notion

Google Workspace

Descrição da oferta de emprego

Executive Operator – Founder Office

São Paulo (In-person)

• ✈️ Ability to travel internationally

Company: Umatch (Global AI Dating Platform – Product-led)

About the Role

We’re looking for a highly organized, fast-moving, and reliable Executive Operator to work directly with our Founder & CEO.

This is a hands‑on operational role for someone who loves making things run smoothly, removing obstacles, and bringing clarity to a fast‑paced environment.

You will work across operations, administration, logistics, product organization, and internal communication – ensuring the founder can focus on Product Engineering, Fundraising, Key Hires, and non‑reversible decisions.

This is not a political, managerial, or strategy‑only job.

This is a high‑impact execution role for someone who takes pride in getting things done.

What You’ll Do

• Organize the founder’s agenda, priorities, meetings, and travel
• Prepare meetings with context, documents, and follow‑ups
• Coordinate internal tasks, documentation, and information flow
• Manage operational routines (contracts, payments, suppliers, legal, finance)
• Solve problems quickly – from simple tasks to complex issues
• Support product & engineering with documentation and organization
• Maintain clarity across teams and prevent misalignment
• Handle ad‑hoc tasks that keep the company running smoothly
• Act as the founder’s execution partner in all non‑core areas

We’re Looking For Someone Who

• Is extremely organized and detail‑oriented
• Learns fast and adapts even faster
• Communicates clearly and directly
• Loves operational work and making things run
• Has strong English and writing skills
• Balances autonomy with responsibility
• Is emotionally stable, humble, and ego‑free
• Thrives in a dynamic, high‑speed environment
• Has excellent judgment and ethics
• Can travel when needed

Must‑Haves

• Experience in operations, coordination, or project management
• High sense of ownership
• Strong hands‑on execution
• Digital organization mastery (Notion, Google Workspace, etc.)

What This Role Is NOT

• ❌ Not a Chief of Staff
• ❌ Not a managerial position
• ❌ Not a co‑founder track
• ❌ Not a purely strategic role
• ❌ Not for people who avoid hands‑on tasks

Why This Role Matters

Our founder operates at extremely high intensity in Product Engineering, Culture, Key Hires, and Fundraising.

Your mission is to clear every obstacle so he can stay fully focused on building the next generation of global AI‑driven products.

If you’re a fast, sharp, and reliable operator who loves making things work – we want to meet you.