Team Coordinator — Software Releases and Documentation for NATO with security clearance

WLG; Henegouwen; Sur place; EUR 40 000 - 68 000; Plein temps

Résumé du poste

WLG is seeking a proactive professional to own document management and change-control for a multinational defence security engineering team. You will download, package, archive vendor releases with guides and logs, and manage compliance paperwork end-to-end.

You will also run the team’s mailbox, publish portal updates, track lab vs production drift, and produce post-change reports. Strong communication and Excel skills are essential.

Qualifications

• Experience with document management systems and SharePoint content.
• Proficient in Office and Acrobat, with depth in Outlook including calendars and tasks.
• Strong Excel skills for filtering, grouping and trend analysis.
• Organised and detail-oriented with reliable follow-up.
• Proactive communication across technical and non-technical people.

Responsabilités

• Download, package and archive vendor releases with guides, release notes and change logs.
• Raise internal change requests and manage approval/compliance paperwork to completion.
• Manage the team's shared mailbox and track open items, follow-ups and closures.
• Maintain current lab and portal: replace superseded material, publish releases, verify package completeness.
• Monitor lab vs production drift and document changes after deployment.
• Prepare post-change reports and concise analysis in Excel; provide corrective guidance.
• Document procedures and workflows; take minutes and maintain a searchable repository.
• Provide general team support: onboarding, reporting inputs, visitor logistics and room bookings.

Connaissances

Document management

SharePoint usage

Office suite

Outlook

Excel data analysis

Attention to detail

Proactive communication

Cyber security awareness

Outils

Microsoft Outlook

Microsoft Excel

Adobe Acrobat

Description du poste

Engineering teams run on the things nobody sees: the change paperwork that gets filed on time, the mailbox where nothing goes unanswered, the portal that actually holds the current version. A multinational defence organisation is looking for the person who owns all of that for a security engineering team.

What You Would Be Doing

• Following vendor releases, then downloading, packaging and archiving them with the guides, release notes and change logs that belong beside them.
• Raising internal change requests and carrying the approval and compliance paperwork through to the end.
• Running the team's shared mailbox: tracking what is open, chasing the engineer who has not replied, sending the reminder, and keeping the closure status visible.
• Keeping the team's web portal current — replacing superseded material, publishing new releases, and checking a package is complete before it goes up.
• Making sure the lab reflects the approved versions and the configuration the engineers asked for, and tracking where lab and production have drifted apart.
• Following changes after they land: the post-change report, the analysis in Excel, and a short structured summary that tells the engineers what to correct.
• Writing down procedures and workflows, taking minutes, tracking actions, and keeping the documentation repository in a state where the next person can find things.
• General support around the team: spreadsheets and reporting inputs, onboarding newcomers, visitor logistics and room bookings.

What you would bring

• Several years working inside a document management system, and the same again with SharePoint content.
• Confident daily use of Office and Acrobat, with real depth in Outlook — shared calendars, tasks and the discipline that goes with them.
• Statistical work in Excel: filtering, grouping and reading a trend rather than a row.
• Organisation and follow-up as a habit, an eye for detail in documents, and the tact to chase a busy engineer without friction.
• Proactive communication across technical and non-technical people alike.
• Nice to have: familiarity with allied procedures and forms, a grounding in cyber security concepts, project management exposure, and certifications such as TOGAF, ArchiMate or ITIL.

Extensions are offered where the work goes well. Applications are reviewed as they arrive.