Executive Assistant to the Brussels Chief Representative

Environmental Justice Foundation Charitable Trust; Brussel Hoofdstad; Hybride; EUR 33 000 - 37 000; Plein temps

Avantages offerts par ce poste

20 days annual leave

Hybrid working (3 days in office / 2)

Cycle-to-work scheme

Professional development opportunities

Inclusive, supportive environment

Résumé du poste

Environmental Justice Foundation (EJF) is seeking an Executive Assistant to the Brussels Chief Representative in Brussels, Belgium.

The role provides high-level administrative and coordination support to ensure impactful EU advocacy and engagement.

Qualifications

• Proven experience in an Executive Assistant, coordination, administrative or advocacy role.
• Strong organisational and time-management skills with the ability to manage multiple priorities.

Responsabilités

• Coordinate the Chief Representative’s priorities and track actions, deadlines and follow-ups.
• Review documents for clarity and prepare briefing notes, presentations and correspondence.
• Coordinate meetings with EU institutions, Member States and stakeholders and report on key discussions.

Connaissances

Executive support

Coordination

Policy awareness

Stakeholder engagement

Discretion and confidentiality

Multilingual communication

Description du poste

Executive Assistant to the Brussels Chief Representative

Position: Executive Assistant to the Brussels Chief Representative

Location: Brussels, Belgium, with a minimum of 3 days per week in the office

Contract type: Full-time, permanent

Salary range: €3,000-€3,300/month (gross), dependent upon experience

Reporting to: Chief Representative, Brussels

About EJF

The Environmental Justice Foundation (EJF) is a global non-profit organisation working to protect the natural world and our fundamental human right to a secure environment. We work at the frontlines of environmental injustice, alongside communities most affected by climate breakdown, biodiversity loss, and exploitation - transforming evidence into action, and injustice into lasting change.

Through field investigations, rigorous research, and strategic international advocacy, we expose environmental crime, challenge impunity, and catalyse systemic reform. Our work delivers real-world impact, shaping policy, strengthening governance, protecting vital ecosystems, and defending those who risk their lives to safeguard them.

Our campaigns span four interconnected areas: oceans, climate, forests and wetlands, and the training, protection, and empowerment of environmental defenders and investigative journalists. From illegal fishing and plastic pollution to deforestation, land grabs, and climate breakdown, we confront some of the most complex and urgent crises of our time - always with a focus on accountability, equity, and durable solutions.

EJF has a diverse team of campaigners, filmmakers and community mobilisers working across four continents, united by a shared ambition: to protect people by protecting the planet. We are bold, evidence-led, and impact-driven. We speak truth to power - and we build pathways to a fairer, more resilient future. Join Us.

About the role

The Executive Assistant to the Brussels Chief Representative will provide high-quality organisational, administrative, and coordination support to EJF’s Chief Representative in Brussels, helping ensure that EJF’s EU advocacy and engagement are effective, well-coordinated, and impactful.

The role will provide broad exposure to the organisation’s campaigns and their impacts. The successful candidate will work closely with the Chief Representative and colleagues across EJF, supporting engagement with EU institutions, Member States and other stakeholders.

This is a varied, fast-paced role suited to someone who combines organisational skills with political awareness, sound judgement, and a strong interest in both the EU and EJF’s campaigns. The successful candidate will be able to manage multiple priorities, anticipate needs, handle sensitive information with discretion and build constructive relationships with a wide range of stakeholders.

The role will also involve representing EJF in meetings and stakeholder engagements and ensuring effective follow-up. We are therefore looking for someone confident engaging with senior stakeholders, able to grasp policy issues and comfortable representing EJF’s interests quickly.

The role is particularly suited to someone who enjoys being at the centre of a busy team, can build constructive relationships with a wide range of people, and is interested in developing their understanding of the EU and environmental advocacy.

Key responsibilities

Coordination

Help manage the Chief Representative’s priorities.

Track actions, deadlines and follow-up across the Chief Representative’s engagements.

Provide ad hoc organisational and administrative support.

Briefing and communications

Review selected documents and materials for clarity, consistency, accuracy and alignment, flagging issues or points requiring attention.

Prepare and draft correspondence, briefing notes, presentations and other materials.

Meetings and stakeholder engagement

Help coordinate meetings with EU institutions, Member States, partners and other stakeholders, including agendas, briefings and follow-up.

Represent EJF at meetings and stakeholder engagements, as needed, and report back effectively on key discussions and follow-up.

Team and events coordination

Support the organisation of Brussels-based meetings, events and advocacy activities.

Coordinate effectively with EJF colleagues across campaigns, communications and operations.

Essential skills and experience

Demonstrable commitment to EJF's vision, mission and values and a determination to change the world for the better.

Fluency or working proficiency in English and French.

Demonstrable experience in an Executive Assistant, coordination, administrative, advocacy or similar role.

Excellent organisational and time-management skills, with the ability to manage multiple priorities and deadlines.

Excellent attention to detail and a high level of accuracy and reliability.

Confident and professional interpersonal skills.

Ability to work independently, use initiative and anticipate needs.

Strong interest in EU policy, environmental issues and/or advocacy.

Ability to handle sensitive information with discretion.

Desirable skills and experience

Experience working in an EU NGO, public affairs, political, governmental or international organisation.

Familiarity with EU institutions and decision-making processes.

Experience supporting or participating in meetings with senior stakeholders.

Experience drafting briefings, correspondence and presentations.

Experience organising events, roundtables or stakeholder engagement.

We strongly encourage candidates from underrepresented backgrounds in the environmental and human rights sectors to apply. If you believe you would be a great fit but don’t meet every requirement, we would still love to hear from you.

What we offer

• 20 days’ annual leave (exclusive of bank holidays), increasing with each year of service, plus additional discretionary paid leave between Christmas and New Year.
• Flexible working hours and hybrid working (typically 3 days in the office / 2 from home).
• Cycle-to-work scheme and other applicable legal benefits.
• A dynamic, supportive, and inclusive working environment, with genuine opportunities for professional development and career progression.
• The chance to contribute to an organisation delivering real-world impact for people and planet.

Candidates must have the legal right to work in Belgium.

EJF is an equal opportunity employer, committed to diversity within the workplace. If you need any adjustments to the application or interview process, please let us know.