Executive Assistant, Global Business Development

Biopharma Careers; Antwerpen; Hybride; EUR 52 000 - 83 000; Plein temps

Avantages offerts par ce poste

Annual bonus

Vacation days

Parental leave

Résumé du poste

Johnson & Johnson in Beerse, Belgium, seeks an Executive Assistant to support the Global Business Development team and the Precision Medicine BD group in the EMEA region. This role handles complex calendars, confidential documents, travel logistics, and expense reports for senior leaders.

You’ll coordinate partnering meetings for major conferences, manage data rooms, and assist with governance and reporting using MS Office, Concur, SharePoint, Teams, and Zoom.

Qualifications

• Minimum of a high school diploma required; advanced degree preferred.
• At least 6 years of experience in an administrative capacity supporting senior management.
• Experience with AI-enabled tools and adopting new technologies is highly desirable.

Responsabilités

• Coordinate complex calendars for executives and external partners.
• Prepare confidential documents, memos and presentations.
• Coordinate domestic and international travel logistics and expenses.
• Support planning of major regional partnering events and conferences.
• Manage data rooms and ensure confidentiality in correspondence and records.

Connaissances

Administrative Support

Business Writing

Communication

Diary Management

Document Management

Microsoft Office

Office Administration

Travel Planning

Presentation Development

Problem Solving

Organizational Knowledge

Formation

High school diploma

Advanced degree preferred

Outils

Microsoft Office

Zoom

Microsoft Teams

SharePoint

Concur

Ariba

eMarketplace

Description du poste

## About this opportunityAt Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com .As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.**Job Function:**Business Support**Job Sub Function:**Administration & Secretarial**Job Category:**Business Enablement/Support**All Job Posting Locations:**Beerse, Antwerp, Belgium**Job Description:****ROLE: Executive Assistant, Global Business Development**The Executive Administrative Assistant is responsible for delivering comprehensive administrative support to the EMEA based Business Development team members and to the Precision Medicine Business Development global team.**Key Responsibilities**Complex and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners, including alliance management meetings with partners.Prepare documents of a highly confidential and sensitive nature such as presentations, memos, and correspondence. Closely partner with internal teams to build and distribute pre-readsCoordinate domestic and international travel logistics and prepare/submit detailed expense reports.JJIM Business Development as “partner of choice” in the EMEA innovation ecosystem- For the EMEA region, support the team to coordinate the planning of major regional partnering events to continue accelerate our status as a partner of choice: Partnering meetings during management visit to external EMEA innovation ecosystem, London Jefferies conference, Bio Europe Spring, Bio Europe Fall and other conferences.Precision Medicine and Regional New Business Development – Coordinate the planning of partnering meetings for each conference (examples: JPM, ASCO conferences) and other meetings with external partners and internal forums (example: JJIM Annual NBD Summit).Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Teams, Zoom, Workday, Our Source, e-marketplaceCoordinate and maintain data rooms to support business development and due diligence activities.Provide administrative support for JFORCE entries and updates.Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.Achieve results in the absence of day-to-day mentorshipMaintain strict confidentiality and exercising independent discretion and judgment to tackle complex problemsManage confidential correspondence, and interact diplomatically with senior leaders, partners, and vendors.Maintain office environment and serve as single point of contact for facilitiesQualifications:A minimum of a high school diploma is required. An advanced degree is preferred.A minimum of 6 years of experience in an administrative capacity supporting senior management is required.Skills include the use of new technologies and AI enabled tools, as well as the ability to learn and support the adoption of new technologies. Contribute to global BD new capabilities (examples: AI enabled projects, co-pilot deployment, SharePoint and other initiatives)Experience with Zoom and/or Microsoft teams is highly desired.Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/or running budgets is highly preferred.Ability to anticipate executive needs and collect or prepare information for executive review and action is required.Strong organizational skills and attention to detail is required.Experience supporting a large organization is highly desiredThe ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.Excellent communication skills are required, including in EnglishStrong leadership, interpersonal, teamwork, analytical, and problem-solving skills are required.Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arisesAbility to innovatively lead a large organization in planning for international meetings is highly desiredReporting to VP of Global Business Development, Precision Medicine & RegionsRole based in Beerse, Belgium**Required Skills:****Preferred Skills:**Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing**The anticipated base pay range for this position is:**€52,000.00 - €82,685.00**Benefits:**In addition to base pay, we offer the following benefits\\*: an annual bonus with set target (% of pay) depending on pay grade / location, where the actual amount is based on the employees’ and companies’ performance of the previous calendar year, or sales commissions. Moreover, we offer vacation days, parental leave for a minimum of 12 weeks, bereavement leave, caregiver leave, volunteer leave, well-being reimbursement, programs for financial, physical and mental health. We also offer service anniversary and recognition awards, and subject to the terms of their respective plans, employees - and in some location’s eligible dependents - can participate in several insurance plans. For more information, visit Employee benefits | Supporting well-being & career growth | Johnson & Johnson Careers.\\*This is for informative purposes only. Amounts and actual benefits may vary by location and are subject to change.