Ethics Officer

EUROCONTROL; Brussel Hoofdstad; Sur place; EUR 90 000 - 120 000; Plein temps

Résumé du poste

EUROCONTROL is seeking an Ethics Officer to lead the agency’s ethics strategy and ensure alignment with European standards. You will advise management on whistleblowing, conflicts of interest and anti-harassment processes, investigate concerns, and monitor the ethics framework across a multinational environment.

You will design and deliver training, review policies, and collaborate with DEI and external stakeholders to promote integrity and transparency at EUROCONTROL.

Qualifications

• Completion of third-level studies meeting EQF Level 7 in Ethics, Law, Public Administration, HR or Social Sciences.
• At least 5 years of relevant professional experience in a complex environment, preferably international or public sector.
• Certification in ethics, compliance management or related field is advantageous.
• Experience in ethics, compliance management and regulatory adherence.
• Effective presentation skills and ability to provide training.
• Commitment to stay updated on rules, standards and best practices.
• Communication: adapt to different audiences.
• Influencing: tailor style to influence others.
• Analytical thinking: solve complex problems.
• Integrity and ethics in public service.

Responsabilités

• Develop, strengthen, implement and monitor the Agency’s ethics strategy, programme, policies and procedures.
• Advise management on ethics-related matters and whistleblowing processes.
• Investigate and resolve ethical concerns with confidentiality.
• Review whistleblowing processes ensuring confidential reporting.
• Assess effectiveness of ethics framework and propose improvements.
• Design and deliver ethics training and awareness activities.
• Collaborate with management on preventing unethical behaviours and promoting integrity.
• Develop relationships with external stakeholders and ENMO.
• Collaborate with DEI Officer to advance diversity and inclusion in recruitment and development.
• Prepare reports and respond to inquiries on ethics and compliance.
• Carry out any other tasks related to the job’s purpose.

Connaissances

Ethics

Public admin

HR

Law

Compliance

Training

Communication

Influencing

Analytical thinking

Integrity

Formation

EQF Level 7

Ethics/Compliance

Public administration

Description du poste

• The selected candidate must reside either at this location or within a reasonable proximity that allows for the satisfactory execution of their duties.
• Nature of competition: Internal and external competition
• Applicable regulations: Staff regulations governing officials of the EUROCONTROL Agency
• Duration of appointment: 5 Year(s) - Appointment for a determined period. Renewal of the contract is possible under certain conditions see “Useful information” section.
• Security clearance: EUROCONTROL, NATO or EU Secret
• Directorate/Service: DG/EOFF - The Executive Office of the Director General
• Working arrangement: EUROCONTROL operates a hybrid working model that combines onsite presence with remote work opportunities. Remote working is subject to specific limits set out in internal rules and must align with business needs and managerial approval. Please note that full-time remote work is not permitted.
• Reserve list: Applicable - See details in "Useful information" section

Your team

Within the Office of the Director General , the Executive Office of the Director General provides support and advice to the Director General in the execution of his duties towards the Organisation and in the management of the Agency. The Ethics Officer and Corporate Security are assigned to the Executive Office.
The Ethics Officer reports functionally to the Director General and administratively to the Head of the Executive Office.

Your role

Your role will be to:

• Develop, strengthen, implement and monitor the Agency’s ethics strategy, programme, policies and procedures to ensure core values harmonisation across the Agency, compliance with EUROCONTROL applicable rules and alignment with generally recognised ethics standards.
• Advise management on ethics-related matters (e.g. whistleblowing, conflicts of interest, alleged fraud, anti-harassment process, etc.) and, in particular, on how to respond to emerging ethics issues that may impact EUROCONTROL’s proper functioning or reputation.
• Investigate and resolve ethical concerns and complaints, ensuring confidentiality and showing integrity throughout the process.
• Review existing Agency’s processes such as the whistleblowing process, ensuring confidential reporting without fear of retaliation.
• Assess regularly the effectiveness of the ethics framework and recommend improvements and remedial actions, as needed.
• Design and deliver training, guidance and awareness-raising activities, including regular refresher sessions, to promote ethical conduct and enhance staff understanding of ethics-related rules, standards, integrity principles and expected behaviours.
• Collaborate with management to develop and implement strategies to prevent unethical behaviours and promote a culture of integrity.
• Develop and maintain collaborative relationships with external stakeholders, including through participation in the Ethics Network of Multilateral Organisations (ENMO) meetings to promote collaboration, the sharing of best practices, and the exchange of knowledge and expertise on relevant topics.
• Collaborate with the Diversity, Equity, and Inclusion (DEI) Officer to advance diversity and inclusion initiatives by fostering an inclusive workplace culture that respects individual differences and promotes equal opportunities in recruitment, professional development, and other HR-related processes.
• Prepare reports and presentations on ethics-related matters and foster open and transparent internal communication, responding to inquiries and concerns related to ethics and compliance.
• Carry out any other task in line with the main purpose of the job.

Required qualifications, experience & competencies

• Completion of third-level studies meeting European Qualifications Framework (EQF) Level 7 in a relevant field, such as Ethics, Law, Public Administration, HR or Social Sciences, followed by at least 5 years of relevant professional experience acquired in a complex environment, preferably within an international or public sector organisation, enabling the candidate to perform the advertised responsibilities.
• Internal candidates can check on the intranet to see what level of in-house experience is considered equivalent to educational qualifications where appropriate.
• Certification in ethics, compliance management or related field would be considered an advantage.
• Experience in ethics, compliance management, including ensuring adherence to applicable legal requirements.
• Effective presentation skills and experience or ability to provide training.
• Commitment to stay updated on relevant rules, standards and best practices related to ethics.
• Communication: You adapt your communication to different situations and audiences.
• Influencing: You tailor your style and approach to influence others.
• Analytical thinking: You know how to solve complex problems and provide effective solutions.
• Quality focus: You know how to deploy best practices in business activities.
• Planning & Organising: You know how to plan ahead and adapt as required.
• Integrity and a genuine commitment to ethical standards and principles in the public service.
• Capacity to handle sensitive and confidential information with discretion.
• Ability to work in a multinational and multicultural environment.
• Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.
• The working languages of the Agency are English and French. For this particular job, candidates must be proficient users of English at level C1. Knowledge of French at level B2 or above will be considered a significant advantage. Candidates with no knowledge of French will be required to achieve at least level A1 (basic user) by the end of the probation period.
  The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).

Useful information

• Applications will be accepted from nationals of EUROCONTROL Member States only.
• The selected candidate may be required to provide documentary evidence confirming they meet the minimum education requirements. They will be informed if and when specific evidence is needed. Please note that no offer (for external candidates) or appointment (for internal candidates) will be made until the necessary evidence, if required, is validated.
• The selected candidate will be appointed in accordance with the provisions of theStaff regulations governing officials of the EUROCONTROL Agency.
• The selected candidate will be offered a contract of 5 years pursuant to the provisions of the Staff regulations governing officials of the EUROCONTROL Agency. The contract may be renewed up to a maximum of 9 years.
• The selected candidate will be appointed to the Ethics Officer post for a period of five years, pursuant to the Staff regulations governing officials of the EUROCONTROL Agency. In view of the particular nature of the Ethics Officer function, and in the interests of the service, the appointment may be renewed, provided that the total period of occupancy of the Ethics Officer post does not exceed nine years.
• Occupancy of this post is limited in time in order to safeguard the continued independence, objectivity and effectiveness of the ethics function through the periodic rotation of successive postholders. Accordingly, appointment to the Ethics Officer post shall not lead to an appointment for an undetermined period in that function, nor create any entitlement to occupy that post beyond the period for which the appointment, including any renewal, has been made.
• Conditions depending on current type of engagement:
  Internal staff appointed for a determined period
  • Retain their current type of appointment duration.
  • The duration of their appointment will therefore not restart upon selection to the new post, i.e. the remaining duration of their current determined appointment continues to apply.
  • The appointment to the Ethics Officer post may be renewed, provided that the total duration of the official's service under determined appointments within the Agency, including any renewals and appointments to different posts, does not exceed nine (9) years, in accordance with Annex Xb to the Staff Regulations.
  Internal staff appointed for an undetermined period
  • Retain their current type of appointment duration.
  At the end of the 5 Year period of the post for which they were selected:
  • If the assignment to the post is extended, the total duration during which the postholder occupies the post may not exceed nine (9) years.
  • If the assignment to the post is not extended, they will be transferred to another post corresponding to their type of post, job level, and function group.
• The selected candidate must successfully complete a probationary period of nine (9) months before being established in the post.
• The selected candidate shall be appointed at the grade set out in this vacancy notice, or if a group of grades has been published for a job level, in principle at the basic grade of the published job level.
• Candidates declared suitable who are not selected for the post will be placed on a reserve list for similar roles. The reserve list will be valid for one year from the closing date of applications.

• EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity . In the event of equal merit, preference may be given to the applicant from the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce.