Clinical Study Specialist I

CellCarta; Antwerpen; Sur place; EUR 42 000 - 65 000; Plein temps

Résumé du poste

CellCarta is seeking a Clinical Study Specialist I to ensure site-level regulatory documentation, monitoring visits, and close-out activities are executed with precision. You will liaise with Project Management, Regulatory Affairs, and QA to maintain audit readiness across oncology trials.

The role requires 2+ years in clinical research, GCLP/GDP knowledge, and English fluency. It is a full-time, 100% onsite position within the Clinical Operations team.

Qualifications

• 2+ years hands-on experience in clinical research (CRO or pharma).
• Understanding of GCLP and GDP is required.
• Professional fluency in English is mandatory.
• Familiarity with oncology protocols and high-volume documentation.

Responsabilités

• Monitor oversight and manage action items to resolution with monitors and site staff.
• Collect, QC, and file site-level essential documents for SIVs and activation.
• Oversee close-out logistics and ensure all documents are reconciled before site closure.
• Prepare document packages for Regulatory Affairs and track amendments; maintain audit readiness.
• Manage access to trial systems (EDC, IRT, eTMF) and support investigator meetings.
• Maintain central monitoring dashboards for real-time visibility into open action items and compliance metrics.

Connaissances

Clinical research experience

GCP/GDP knowledge

English fluency

Organizational skills

Formation

Bachelor’s or Master’s in Life Sciences/Pharmacy

Outils

eTMF (Veeva Vault)

CTMS platforms

Description du poste

Are you a clinical operations professional who thrives on precision, compliance, and process efficiency? We are looking for an energetic Clinical Study Specialist I to join our growing Clinical Operations team and support the successful execution of innovative oncology clinical trials.

Summary

In this role, you will be responsible for the operational success and integrity of site-level regulatory documentation, clinical monitoring visits, site initiation visits, close-out visits, and related action item follow-up. Acting as a central liaison between Project Management, Regulatory Affairs (RA), and Quality Assurance (QA), you will ensure that all site initiation activities (SIVs), monitoring preparation, conduct, and follow-up activities, as well as essential document collection (FDFs, CVs, and MLs), are executed with precision. You will own the action item lifecycle, driving compliance and monitoring readiness across a diverse portfolio of complex oncology trials.

Responsibilities

• Monitoring Oversight & Action Item Management: Review third‑party monitoring visit reports, log Action Items (AIs), and actively drive them to resolution by following up directly with monitors and site staff
• Site Startup & Activation ("Green Light"): Manage the collection, quality control, and filing of site-level essential documents (Financial Disclosure Forms, updated CVs, medical licenses, and laboratory certifications) required for Site Initiation Visits (SIVs) and site activation
• Close-Out Visit & Study Deactivation: Oversee close‑out logistics and documentation, ensuring complete reconciliation of all documents and resolution of all outstanding queries prior to formal site closure
• RA & QA Collaboration: Prepare document packages for Regulatory Affairs (for EC and IRB submissions), track protocol amendments and ICFs, and conduct periodic gap analyses of eTMFs to maintain a constant state of audit readiness
• System & Logistics Facilitation: Manage site and monitor access to critical trial systems (EDC, IRT, and eTMF) and assist in organizing documentation for SIVs and investigator meetings
• Cross-Trial Process Optimization: Maintain central monitoring dashboards to provide Project Managers with real‑time visibility into open action items and study compliance metrics

Education

• Bachelor’s or Master’s degree in Life Sciences, Pharmacy, or a related field

Main Requirements

• 2+ years of hands‑on experience in clinical research (CRO or pharma). Experience as a Field CRA, In‑house CRA, or Study Startup Specialist is strongly preferred
• Understanding of Good Clinical Laboratory Practice (GCLP) and Good Documentation Practices (GDP) is required
• Familiarity with oncology protocols and their associated high‑volume documentation (frequent amendments, complex lab kits, and staff logs)
• Experience navigating eTMF systems (e.g., Veeva Vault) and CTMS platforms
• Professional fluency in English is mandatory
• Strong organizational skills, keen attention to detail, and a proactive, solution‑oriented approach

Working Conditions

• Full‑time position requiring 100% onsite attendance

About CellCarta

CellCarta is a leading provider of specialized precision medicine laboratory services to the biopharmaceutical industry. Leveraging its integrated analytical platforms in immunology, histopathology, proteomics, and genomics, as well as related specimen collection and logistics services, CellCarta supports the entire drug development cycle, from discovery to late‑stage clinical trials. The Company operates globally with facilities located in Canada, USA, Belgium, Australia, and China.

Joining CellCarta means working with dedicated professionals who are focused on achieving our mission of impacting the future of patient therapy. We make a difference in the lives of patients around the world!

Join us as we make an impact on patient therapy!