Workplace Lead

Capricorn; Western Australia; On-site; AUD 120,000 - 170,000; Full time

Benefits offered by this job

Hybrid work policy (2 days from home)

Paid parental leave

Free gym membership near office

Private health benefits (discounted)

Wellness program

Social events

Job summary

Capricorn is seeking a Workplace Lead to ensure all Capricorn facilities are safe, well maintained and operated efficiently. You will lead the Workplace team, oversee reception, maintenance projects, vendor relationships and budget control to deliver cost‑effective, high‑quality services.

The role emphasizes managing fleet operations, risk and compliance, while coordinating with drivers and external providers to achieve timely project delivery and strong stakeholder satisfaction.

Qualifications

• Broad facilities management knowledge and the ability to manage operations, budgets and stakeholders across multiple sites.
• Strong leadership capability to develop a team and deliver high‑quality outcomes.
• Experience in facilities management or a similar operational role, including building maintenance and site operations.
• Experience coordinating facility-related projects and managing maintenance programs.

Responsibilities

• Oversee fleet assets maintenance, compliance and utilisation.
• Lead the Workplace team to deliver day‑to‑day operations across all sites.
• Monitor and manage maintenance activities (preventative and reactive).
• Ensure facilities are safe, clean and fit for purpose, meeting health and regulatory requirements.
• Negotiate and manage contracts with vendors and service providers for timely projects.

Skills

Facilities management

Leadership

Budget management

Stakeholder management

Vendor management

Education

Business/Operations/Facilities Management qualification

Job description

A little about us

Capricorn is one of Australia and New Zealand’s largest and most dynamic Member-owned organisations. Since 1974, we’ve provided our Members with financial and business solutions to make running a business easier. Our flagship Trade Account offers instant credit with over 1600 Preferred Suppliers, simplified monthly expenses, and a generous rewards program.
We have a strong foundation in the automotive and machinery aftermarkets. Our vibrant community includes over 34,000 Members across Australia and New Zealand, from national franchises to your local family workshop. Last year, Capricorn facilitated nearly $4bn in sales with our Preferred Suppliers.

At Capricorn, we’re about more than just products and services. We work hard to ensure that our Members, Suppliers and People feel like they’re part of something bigger - a Community which is connected and supported to make a difference, while having some fun along the way!

The role

The Workplace Lead is responsible for ensuring all Capricorn and associated company facilities are safe, well maintained and operating effectively, leading the Workplace team to deliver reliable day‑to‑day operations. The role oversees provision of reception services, maintenance and improvement projects, vendor and contractor management, and budget control, ensuring facilities are delivered efficiently and cost effectively while providing a high‑quality, responsive service to stakeholders.

What you’ll do

• Ensure fleet assets are maintained, compliant and effectively utilised.
• Lead the Workplace team to deliver day‑to‑day operations across all sites.
• Monitor and manage maintenance activities, including preventative and reactive work.
• Ensure facilities are safe, clean, well‑maintained and fit for purpose.
• Ensure facilities meet all health, safety and regulatory requirements.
• Support inspections, risk management and compliance activities.
• Manage security access to buildings and physical assets, ensuring appropriate controls are in place to protect sites and infrastructure.
• Identify, plan and oversee facility-related projects, including renovations, repairs and upgrades.
• Manage fleet operations, including coordination with drivers and external fleet management providers.
• Ensure delivery of professional reception services for all staff, guests and contractors to our office.
• Negotiate and manage contracts with vendors and service providers and coordinate internal stakeholders and external contractors to deliver projects on time and to standard.
• Monitor and control expenditure across maintenance, projects and operations and ensure cost-effective use of resources and delivery within approved budgets.
• Ensure facilities services are delivered consistently, and issues are resolved in a timely manner.

What you’ll bring

• Broad facilities management knowledge, with the ability to manage operations, budgets and stakeholders across multiple sites, combined with strong leadership capability to develop a team and deliver consistent, high‑quality outcomes.
• Experience in facilities management or a similar operational role, including building maintenance and site operations.
• Experience managing maintenance programs (preventative and reactive) and coordinating facility-related projects.
• Experience managing vendors and service providers, including contracts and performance.
• A minimum of 10 years’ relevant experience in facilities operations, including vendor management and maintenance coordination, with demonstrated experience leading or coordinating a team.
• Relevant qualification in Business, Operations, Facilities Management or a related field (e.g. Diploma, Advanced Diploma or Degree), or equivalent experience.

A little on life at Capricorn

Joining our community is about more than just a job, so here’s what’s in it for you:

Work flexibility – We’re all unique, and so are the ways in which we work. We have Hybrid (2 days working from home) written into our policy.
Development Opportunities – your success is ours too. We providetraining opportunities and development to give you the tools you need to grow.
Paid parental leave – during life’s most important times, we supportparents’ leave (for both parents) and their transition back to work.
Get social – our social calendar is full, with a range of different virtual and face‑to‑face events to keep us connected.
A place you want to be – from the sweeping city views, coffee on tap and the general buzz of our team, Capricorn is a place you want to be.
A cherry on top – we’ve got a heap of benefits that our team actually use, including a fantastic reward and recognition program, wellness program, additional leave purchase and so much more!
Amazing Benefits – Unlock amazing benefits at Capricorn. We offer allstaff free gym membership near the office, discounted private health benefits and all-inclusive working from home kits to get you started!

Sound like you’d be a good fit?