Workforce Planning Specialist

McMillan Shakespeare; City of Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Novated leasing benefits and discounts

12 weeks paid parental leave

Learning and development opportunities

Sonder digital wellbeing platform

Income Protection Insurance

Exempt Employee Share Plan

Job summary

McMillan Shakespeare is seeking a Workforce Planning Specialist to translate forecast demand into robust workforce plans, rosters, and staffing models that support service delivery across Maxxia and RemServ Operations. You will own scheduling, availability planning, leave governance, and compliance to ensure alignment with forecast demand.

You will provide leaders with insights on risks, leave trends, utilization, rostering effectiveness, and productivity opportunities, partnering with workforce

Qualifications

• Experience in workforce planning in a complex multi-site, multi-channel operational environment.
• Strong understanding of workforce planning principles, scheduling methodologies and workforce optimisation practices.
• Understanding of workforce planning concepts including shrinkage, adherence, coverage and interval staffing.
• Experience balancing workforce supply, demand, service outcomes and labour costs.
• Strong analytical skills with the ability to identify workforce risks and recommend practical workforce planning solutions.
• Experience translating workforce forecasts into workforce plans, roster strategies and staffing requirements.
• Knowledge of Australian employment legislation, workforce compliance obligations and award-based rostering environments.

Responsibilities

• Develop workforce plans, roster strategies and staffing models aligned to forecast demand, service requirements and operational priorities.
• Design and maintain master rosters, shift patterns and workforce structures that balance customer demand, employee experience and cost outcomes.
• Manage workforce availability, leave governance and capacity frameworks, monitoring risks and recommending actions to maintain service performance.
• Develop contingency and surge plans while ensuring workforce plans, schedules and rostering practices comply with awards, legislation, policies and WFM requirements.
• Monitor overtime, workforce compliance, planning controls and system configuration to maintain roster integrity and support effective operational and financial outcomes.
• Partner with Operations leaders and the Workforce Management team to provide practical workforce planning advice, insights and recommendations.
• Identify opportunities to improve workforce utilisation, roster effectiveness, flexibility and workforce planning practices.
• Support operational and strategic workforce initiatives that improve planning maturity, service delivery and workforce performance.

Skills

Workforce planning

Forecast demand

Analytical skills

Multi-site experience

Stakeholder partnering

Job description

19d ago , from MMSG McMillan Shakespeare Group

At MMS we're proud of our history, our heart, and our commitment to making a difference to people's lives. We care because people matter. We collaborate because the greatest achievements are made together, and we continuously create because some of the best innovations have yet to be imagined.

Here’show you will make a difference in this role…

As the Workforce PlanningSpecialistyou willberesponsible fortranslating forecast demand into workforceplans, roster strategies and staffing models that support service delivery, workforceefficiencyand operationalobjectivesacrossMaxxiaandRemServOperations.

Thisrole owns workforce scheduling,availability planning, leave governance andcompliance,ensuring workforce supplyalignsto forecast demand througheffectiverosterdesign,capacityplanningand workforce mix management.

You willprovideleaderswithclearinsights and recommendationson workforce risks, leave trends,utilisation, rostereffectivenessandproductivityopportunities, while partnering with workforce specialists to support compliant,sustainableand operationally effective plans.

At MMS clear expectations help our people Be the Difference. Your key responsibilities in this role will include:

Develop workforce plans, roster strategies and staffing models aligned to forecast demand, servicerequirementsand operational priorities.

Design andmaintainmaster rosters, shift patterns and workforce structures that balance customer demand, employeeexperienceand cost outcomes.

Manage workforce availability, leave governance and capacity frameworks,monitoringrisksandrecommendingactions tomaintainservice performance.

Develop contingency and surge plans while ensuring workforce plans, schedules and rostering practicescomply withawards, legislation,policiesand WFM requirements.

Monitor overtime, workforce compliance,planningcontrolsand system configuration tomaintainroster integrity andsupport effective operational and financial outcomes.

Partner with Operations leaders and the Workforce Management team toprovidepractical workforce planning advice,insightsand recommendations.

Identifyopportunities to improve workforceutilisation, roster effectiveness,flexibilityand workforce planning practices.

Support operational and strategic workforce initiatives that improve planning maturity, servicedeliveryand workforce performance.

To be considered for this role you will have:

Experience in workforce planning in a complex multi-site, multi-channel operational environment.

Strong understanding of workforce planning principles, schedulingmethodologiesand workforceoptimisationpractices.

Understanding ofworkforce planning concepts including shrinkage, adherence,coverageand interval staffing.

Experience balancing workforce supply, demand, serviceoutcomesandlabourcosts.

Strong analytical skills with the ability toidentifyworkforce risks and recommend practical workforce planning solutions.

Experience translating workforce forecasts into workforce plans, rosterstrategiesand staffing requirements.

Understanding ofperformance metrics, workloaddriversand operational planning.

Knowledge of Australian employment legislation, workforce complianceobligationsand award-based rostering environments.

What we can offer you:

• Strong culture and the support of a values-based recognition program
• Novated leasing benefits and discounts
• 12 weeks paid parental leave
• Comprehensive learning and development opportunitiesto support your career growth
• Sonder digital wellbeing platform, providing personalised support 24/7, plus annual flu vaccinations
• Default Income Protection Insurancereimbursed for members of the MMS Default Super Fund
• Exempt Employee Share Plan

Embracing our value ofEveryone Matterswe hold a collective commitment to foster an environment where all differences are valued and respected.

• We encourage individuals from all backgrounds including Aboriginal and Torres Strait Islander peoples, those caring for someone or living with a disability, LGBTQIA+ and culturally diverse applicants to apply.
• We value the skills and attributes veterans can bring to our organisation.
• We embrace hybrid working and welcome conversations about flexibility.

Please note all successful candidates will undergo background checks (including criminal history and ASIC checks) and an NDIS Workers Screening Check if appropriate. All information provided will be treated confidentially.

We acknowledge Aboriginal and Torres Strait Islander people as the Traditional Custodians of the lands where we live, learn and work.

If you identify as a person living with disability and require adjustments to our recruitment process, please contact us at***************@mmsg.com.au