Workforce Planning Officer

Calvary; City of Melbourne; Hybrid; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Salary packaging

Professional development

Supportive team

Hybrid & flexible

Job summary

Calvary is a leading national healthcare organisation seeking a Workforce Planning Officer on a fixed-term contract of up to five months. You will shape workforce strategy across hospitals, aged care and home care, using data insights to drive rostering excellence.

You will partner with leaders to deliver training on UKG/Kronos, ensure Enterprise Agreement compliance, and analyse workforce metrics to support budget outcomes.

Qualifications

• Experience using Kronos / UKG Pro or similar rostering applications.
• Demonstrated experience in complex staff rostering, workforce planning or scheduling of large teams.
• Healthcare experience highly regarded.
• Strong workforce analytics and reporting capability.
• Advanced Microsoft Excel skills.
• Excellent communication, stakeholder engagement and problem-solving skills.
• Ability to travel as required.

Responsibilities

• Shape workforce strategy using data insights across hospitals, aged care and home care.
• Drive rostering improvements and compliance across multiple streams.
• Support roster administration aligned with policies and budgeted plans.
• Deliver training on UKG/Kronos rostering and Enterprise Agreement requirements.
• Ensure rostering complies with Enterprise Agreements and regulatory standards.
• Analyse workforce metrics to support reporting accuracy and budget outcomes.

Skills

Kronos/UKG Pro

Rostering

Healthcare experience

Workforce analytics

Excel

Stakeholder comms

Travel

Tools

Kronos/UKG Pro

Job description

• Opportunity to make a meaningful impact in a leading national healthcare organisation
• Generous salary packaging benefits, ongoing professional development and supportive team environment
• Join us on a fixed-term contract for up to 5 months
• Flexible location across Sydney | Newcastle | Melbourne | Adelaide
• Hybrid & Flexible Working Options Available

About the Opportunity

Calvary is currently undergoing an exciting organisation wide transformation, making this a unique opportunity to join a values-driven healthcare leader during a period of significant growth, innovation and change. If you thrive in complex environments, enjoy solving workforce challenges, and want to be part of meaningful change, this is an exciting time to join Calvary.

As a Workforce Planning Officer, you will play a critical role in shaping workforce strategy, influencing business decisions through data insights, and driving best-practice rostering outcomes across one of Australia’s most complex healthcare environments.

This is more than a rostering role , it’s an opportunity to partner with leaders across hospitals, aged care and home care services to improve workforce efficiency, compliance and operational performance at scale. Working closely with operational leaders, managers and administration teams, you will provide expert support in workforce planning, scheduling, compliance reporting and data analysis, helping deliver consistent and efficient rostering practices across all Calvary business streams.

You’ll have the opportunity to:

• Influence workforce and operational decisions through data-driven insights
• Drive improvements in rostering capability and compliance and shape workforce planning strategy across a national healthcare organisation
• Support and maintain roster administration activities in line with policies, procedures and budgeted workforce plans
• Implement and support advanced scheduling practices across multiple business streams
• Deliver structured training and support to UKG/Kronos users, including Enterprise Agreement rostering requirements and best-practice scheduling strategies
• Ensure roster compliance with Enterprise Agreements, ANACC care minute requirements and relevant regulatory standards
• Analyse and interpret workforce and rostering data to support reporting accuracy, compliance and budget outcomes
• Identify rostering issues and work collaboratively with stakeholders to implement effective solutions
• Review workforce metrics including overtime trends, shift compliance, employment terms and casual workforce utilisation
• Partner with Talent teams and operational leaders to support workforce planning and vacancy management
• Build strong collaborative relationships with managers, administration teams and senior stakeholders across Calvary

About You

You are a workforce planning or rostering professional who enjoys working in fast-paced, complex environments and can confidently engage with stakeholders across large organisations.

What you’ll bring:

• Previous experience using Kronos / UKG Pro or similar rostering applications
• Demonstrated experience in complex staff rostering, workforce planning or scheduling of large teams
• Experience working within large, complex environments (healthcare experience highly regarded)
• Strong workforce analytics and reporting capability
• Advanced Microsoft Office Suite skills, particularly Excel
• Strong understanding of Enterprise Agreement compliance and rostering best practices
• Excellent communication, stakeholder engagement and problem-solving skills
• Ability to travel as required

About Calvary

We are a leading provider of quality, integrated care that puts our patients, residents and clients at the centre of everything we do. Calvary offers flexible careers in clinical, allied health, hospitality, ICT and health administration, mission, leadership, management and more. Founded in Australia in 1885, we’re one of the largest providers of health, aged and community care with over 18,000 staff and volunteers, 14 Public and Private Hospitals, 72 Residential Care and Retirement Communities and 19 Community Care Centres.

As an equal opportunity employer, we value diversity and are committed to fostering a workplace that is respectful, welcoming and inclusive where people are supported to draw strengths from their identity, culture and community. We value the integral dignity of each person and we encourage applications from First Nations peoples, people living with a disability, LGBTIQ+ people, people who have come to Australia as migrants or refugees and veterans.

Why work for Calvary?

Joining us is your opportunity to learn with purpose and drive positive impact to our community in a stimulating work environment. We offer paid parental leave, salary packaging, career progression, flexible working hours and training and skills development. Calvary is also proud to be recognised as a leader in gender equality.

At Calvary, our staff matter.

With over 130 years’ experience and 18,000 staff and volunteers, we offer an inclusive and welcoming culture where you are valued, drawing on your own strengths, identity and background alongside a team of professionals who care for our patients, residents and clients.

• NFP salary packaging benefits, discounted health insurance and gym memberships
• Paid parental leave
• Training, development pathways and career opportunities
• Flexible hours that make sense for you

As we serve the community across Home, Virtual and Residential Aged Care, Retirement Living and Hospitals, one thing sets us apart. Care from the heart.

Please note the following:

• As part of the application process, you will be required to complete pre-employment checks which may include, but is not limited to reference checks, work rights, criminal history check, NDIS/WWCC/WWVP checks, and a health evaluation to ensure suitability for the role