Webber – Proposal Coordinator – Heavy Civil

Ferrovial Services Australia; Woodlands; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary & bonus

Benefits

Education reimbursement

Growth opportunities

Collaborative culture

Job summary

Webber, a Ferrovial company, seeks a detail-oriented Proposal Coordinator to support the Heavy Civil Estimating team. You will manage statements of qualifications, RFPs, and pursuit materials, coordinating with estimators, operations, and legal to ensure compliant, clear, and compelling submissions.

You will lead kickoff meetings, develop content, and ensure brand standards while staying flexible for deadlines and travel as needed. A strong writing background is essential.

Qualifications

• Bachelor’s degree preferred in marketing, communications, business, English, construction management or related field.
• 3+ years of proposal, qualifications, marketing, or deadline-driven document experience; heavy civil preferred.
• Strong writing, editing, proofreading, and attention to detail.

Responsibilities

• Coordinate RFQs, RFPs, prequalification packages, letters of interest, and other pursuit documents.
• Review requirements and create compliance matrices, schedules, assignments, and submission checklists.
• Lead kickoff meetings, status updates, internal reviews, and quality control checks.
• Gather, edit, and format content from estimating and operations.
• Develop clear proposal narratives highlighting experience and approach.
• Maintain reusable proposal content and certifications.
• Prepare electronic and hard-copy submissions and maintain pursuit records.
• Support interview presentations and proposal tracking.
• Protect confidential bid, client, and company information.

Skills

Proposal writing

Editing & proofreading

Project coordination

Time management

Independent & collaborative work

Flexibility to travel

Powerful communication

Education

Bachelor’s degree in marketing, communications, business, English, construction management

Tools

Microsoft Office

Adobe Acrobat

InDesign

Job description

Webber – Proposal Coordinator – Heavy Civil

Ferrovial Services Australia – Woodlands NSW

Join Ferrovial: Where Innovation Meets Opportunity

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy.

Founded in 1963, Webber, part of Ferrovial Construction, is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community. Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models and public private partnership (P3) solutions. Webber also has an in‑house engineering services department to help optimize building efficiency and quality while solving complex project challenges using field experience, innovative construction methods and BIM technology. As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best-in‑class technology and vast resources.

Why Ferrovial?

• Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence:Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
• Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• Productivity tools: Utilize cutting‑edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description:

Join Our Team as a Proposal Coordinator

Inspiring Career Opportunity

Are you a detail-oriented communicator who enjoys organizing complex information and bringing teams together around a deadline? Webber, an industry leader in construction and infrastructure, is seeking a Proposal Coordinator to support our Heavy Civil Estimating team and help deliver clear, compliant, and compelling qualifications and proposal packages.

Your Role: Coordinating Proposals from Start to Finish

We are seeking a collaborative Proposal Coordinator to manage the day-to-day development of statements of qualifications, requests for proposals, and other pursuit materials for heavy civil construction opportunities. Working closely with estimators, operations leaders, business development, legal, risk, and other internal partners, you will organize proposal schedules, content, reviews, and final submissions while maintaining accuracy, consistency, and Webber brand standards.

What You Will Do:

• Coordinate RFQs, RFPs, prequalification packages, letters of interest, and other pursuit documents.
• Review solicitation requirements and create compliance matrices, schedules, assignments, and submission checklists.
• Lead proposal kickoff meetings, status updates, internal reviews, and final quality control checks.
• Gather, edit, and format content from estimating, operations, and other internal partners.
• Develop clear proposal narratives that highlight Webber’s experience, capabilities, and approach.
• Maintain reusable proposal content, including resumes, project profiles, organizational charts, forms, and certifications.
• Prepare electronic and hard‑copy submissions, confirm delivery, and maintain organized pursuit records.
• Support interview presentations, prequalification portals, vendor registrations, and proposal tracking.
• Protect confidential bid, client, employee, and company information.
• Other unlisted duties will be required.

Who You Are: A Profile of Success

• Bachelor’s degree in marketing, communications, business, English, construction management, or a related field preferred; equivalent experience may be considered.
• 3+ years of proposal, qualifications, marketing, or deadline-driven document experience; construction or heavy civil experience preferred.
• Strong writing, editing, proofreading, document production, and attention-to-detail skills.
• Ability to interpret solicitation requirements and manage multiple contributors and deadlines.
• Proficiency in Microsoft Office; experience with Adobe Acrobat and InDesign preferred.
• Strong communication, organization, time management, and problem-solving skills.
• Self‑motivated and comfortable working independently and collaboratively in a fast‑paced environment.
• Flexibility to work outside normal hours and travel occasionally when proposal deadlines require it.
• Ability to lift and transport materials or equipment weighing up to 20 lbs., with or without reasonable accommodation.

What You'll Love: The Webber Advantage

• Competitive base salary and bonus potential
• Comprehensive benefits and a commitment to equal employment opportunities
• 401(k) match up to 6%
• Learning and development programs and education reimbursement
• Opportunities for professional growth in a company that values innovation and sustainability
• A collaborative culture that values each member of our team

Ready to Seize the Challenge and Move the World Together?

Seize the challenge. Move the world together!

At Webber, we are not just building infrastructure; we are building careers. If you are ready to bring structure, creativity, and momentum to winning pursuits, we want to hear from you.

Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Webber, a Ferrovial company, and its group of companies, are equal opportunity employers. We treat all job applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a "Protected Class"), or any other protected class in accordance with applicable laws.

#WeAreFerrovial