VET/VCE apprenticeships/traineeships coordination, Facilities and OHS Management

Government schools; Horsham; On-site; AUD 90,000 - 115,000; Full time

Job summary

Horsham College is seeking an experienced coordinator responsible for VET/VCE apprenticeships and traineeships, including high level OHS and facilities management. You will liaise with schools, DE&T partners and employers to support student pathways and ensure compliance across programs.

The role requires strong leadership, organizational skills and a commitment to professional learning, with duties spanning budget awareness, reporting, and stakeholder engagement.

Qualifications

• SC1: OHS & Facilities management knowledge and report-writing capability.
• SC2: VET/VCE, apprenticeships and traineeships knowledge.
• SC3: Ability to advise and support management.

Responsibilities

• Coordinate VET, apprenticeships and traineeships; career support for VM students.
• Coordinate VET enrolment, assessment, records and reporting; liaise with RTOs.
• Build relationships with employers/industry and SBAT opportunities.
• Lead OHS planning, communication, risk management and incident reporting.
• Oversee maintenance, facilities management and safety compliance.

Skills

OHS & Facilities

VET/VCE knowledge

Management support

Team leadership

Technical knowledge

Prioritising workflows

Communication skills

Professional learning

Job description

VET/VCE apprenticeships/traineeships coordination, Facilities and OHS Management

SC1Demonstrated knowledge and experience in respect to OHS & Facilities management and practices including the capacity to produce reports and provide guidance in respect to those reports.

SC2 Demonstrated knowledge of, and experience in, Vocational Education and Training (VET) / Victorian Certificate of Education (VCE), apprenticeships, and traineeships.

SC3 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC4Demonstrated capacity to collaborate and direct the work of others in a team environment.

SC5 Possess the technical knowledge and expertise relevant to the position.

SC6High level organizational skills, including the capacity to prioritise workflows.

SC7High level written and verbal communication skills.

SC8 A commitment to professional learning and growth for both self and others

Selection Criteria

SC1Demonstrated knowledge and experience in respect to OHS & Facilities management and practices including the capacity to produce reports and provide guidance in respect to those reports.

SC2 Demonstrated knowledge of, and experience in, Vocational Education and Training (VET) / Victorian Certificate of Education (VCE), apprenticeships, and traineeships.

SC3 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC4Demonstrated capacity to collaborate and direct the work of others in a team environment.

SC5 Possess the technical knowledge and expertise relevant to the position.

SC6High level organizational skills, including the capacity to prioritise workflows.

SC7High level written and verbal communication skills.

SC8 A commitment to professional learning and growth for both self and others

Role

Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions.Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations.

Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal.Management responsibility extends to ensuring appropriate support levels are maintained across the school.Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.

Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

A. VET, Apprenticeships and Traineeships Coordination

Student Career, Pathway and Employment Support

• Provide individualised career, pathway and employment support (one-on-one and group), with a focus on VM students seeking apprenticeships, traineeships, SBATs or full-time work.
• Help students identify suitable pathways, training and employment options based on their interests, skills and goals.
• Support students considering leaving school, working with families, Assistant Principals and Year Level Coordinators on alternative pathways.
• Assist with resumes, application letters, key selection criteria, interview prep and employer communication.
• Support disengaged students and families toward positive pathway outcomes.

VET Program Coordination, Administration and Compliance

• Coordinate VET enrolment, assessment, record-keeping and reporting.
• Coordinate school-delivered VET, including internal delivery.
• Manage MOUs with RTOs and liaise with schools in the VET cluster/association.
• Provide enrolment/assessment data to the VASS Coordinator; maintain compliance records.
• Prepare the annual VET budget and track expenditure.

Employer, Industry, RTO and GTO Engagement

• Build relationships with employers and industry to source apprenticeship, traineeship, SBAT and employment opportunities.
• Liaise with RTOs on results, attendance, progress and completion issues; advocate for students.
• Liaise with GTOs on SBAT/apprenticeship/traineeship placements and ongoing support.
• Monitor and regularly visit student work placements.
• Liaise with tertiary/VET partners and deliver pathway information sessions.

Stakeholder, Community and School Engagement

• Represent VET/pathways at Careers Expos, Course Advice Evenings, Information Nights and Subject Selection Days.
• Organise VET Orientation/Information Days; keep the school community updated.
• Work with VCE/Year Level Coordinators and Assistant Principals for coordinated senior school pathway support.
• Support Study Centre supervision as needed
• Undertake other VET, pathways and student support duties as directed by the Principal.

B. Maintenance/Facilities/OHS Management/Nominee

·Have working knowledge of and ensure that theOHS Actis complied with.

·Ensure DET policies are complied with and kept up to date. (OHS Management Systemin Schools).

OHS Planning: -

·Work closely with DET, Workplace Manager, HSRs, WorkSafe, Return to Work Coordinator, LAHs, Business Managers, First Aid Officers, and HC staff to ensure the workplace is as safe as possible (OHS Act)

·Ensure OHS calendar is adhered to and regularly updated.

OHS Consultation and Communication: -

·Update OHS Notice Board on a regular basis.

·Ensure there is an OHS committee who meets at least once a term.

·Chair the OHS committee and deliver minutes to HC.

·Communication Training Record Keeping

oOHS Newsletters and Briefings

oOHS Training Plan/Register

oCourse Enrolments

oWritten Correspondence

oAttendance Certificate/records

·Communicating HSR nominations (when due)

OHS Risk Management: -

·Ensure HC Risk management is complied with (including)

oOHS Risk Register

oOHS Inspection Report Checklists

Incident Reporting and Management: -

·Ensure Edusafe Plus is complied with.

Workers¿ Compensation: -

·Ensure WorkSafe is complied with.

Emergency & Critical Incident Management: -

·Ensure/organise emergency drills are completed at least every term, and everyone knows their roles and responsibilities.

·Ensure the EMP and OHS Purchasing Checklists are completed (including areas below), and HC complies: -

oAsbestos Management

oChemical Management

oElectrical Safety

oManual Handling

oPrevention of Falls when working at Heights

oPlant and Equipment Management

oSlips Trips and Falls

oTraffic Management

oBush Fire Prevention

oEssential Safety Measures Report

oVSBS projects

First Aid & Infection Control: -

·Ensure all First Aid requirements are met and kept up to date (including)

oFirst Aid Officer(s) list

oFirst Aid Kits Checklist

oFirst Aid Room Inspections

oSafe Work Procedures

oFirst Aid Summary Sheet

oFirst Aid Risk Assessment

oAll Training - First Aid, Anaphylaxis, Diabetes and Asthma

Inductions and Training: -

·Ensure all staff, CRTs/Contractors/Volunteers are inducted accordingly.

·Ensure all staff training is completed and recorded accordingly.

Contractors & Volunteers OHS Management: -

·Ensure contractors/volunteers comply with policies and are inducted and hold WWC (including)

oEnsure Contractors/Volunteers Register is regularly updated.

oEnsure Risk Assessments are completed.

oFollow up all Contractors Insurance, Permits and SWMS as required.

oEndeavour to keep all communications and consultations with Contractors/Volunteers.

Maintenance/Facilities Management

·Ensure/Oversee that all maintenance requests, OHS routine maintenance checks/repairs are completed.

·Ensure faulty equipment is replaced/fixed in a timely manner.

·Ensure equipment is maintained/serviced/tested as required.

·Oversee

oSchool Maintenance Plan

oOversee hall and gym bookings

oCleaning

oMake-safe and eduSafe reports

oMinor works grant applications

oGeneral rubbish

oRecycling. Make sure bins are put out every second week and brought in

oFurniture storage/replacement/purchase

oPlanned Maintenance Program

oSchool Council sub-committee G & F

oLiaise with HRCC for Rosebrook and oval

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Horsham College services a student population of over 1000 students in Years 7 to 12. Horsham College is the only government secondary school provider in the City of Horsham and surrounding areas. Horsham College is centrally located in the Wimmera and nestled next to the Grampians National Park and the famous Mount Arapiles.
Our students come from a number of local and smaller rural primary schools in the district and from diverse backgrounds. Students participate in a range of community activities and are encouraged to establish community connections. Horsham College is proud of a strong academic achievement born of high expectations and a focus on learning, which is central tenet of the school's values of care, commitment, collaboration and character.
The school has a long history of successful achievement in all areas of learning and in a range of extracurricular activities including sport, music, debating, public speaking and drama. A strength of the College is the breadth and depth of the teaching and learning programs delivered. These are based on the pursuit of personal excellence underpinned by a commitment to provide as many opportunities and pathways as possible that cater to the full range of our students needs and aspirations.
For more detailed background information, please refer to the various other pages on our website and or contact the College to arrange a tour.

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