Trusted Right‑Hand Legal Assistant - Part‑Time (Sydney)

Herbert Smith Freehills Llp; Sydney; On-site; AUD 115,000 - 120,000; Part time

Benefits offered by this job

Holistic wellbeing fund

Home office allowance

CBD location

Job summary

Herbert Smith Freehills Kramer in Sydney seeks an experienced Legal Assistant to join our Corporate Financial Services team on a part-time, parental leave contract until September 2027. The role provides high-level support to two Partners and two Senior Associates in a busy team and operates within a fixed job-share arrangement.

You will manage diaries, documents, billing, and client coordination with a proactive, organised approach.

Qualifications

• Demonstrated experience as a Legal Assistant or senior legal support professional within a legal or professional services environment
• Strong experience supporting senior stakeholders, with a calm, organised and proactive approach Excellent judgment, discretion and confidence managing sensitive matters
• Experience with billing, reporting and matter management systems
• Previous job share experience is preferred but not essential
• A commitment to mentoring and guiding junior team members
• A service‑oriented mindset with a genuine commitment to enabling fee earners to focus on client delivery
• An innovative mindset, curious about AI and emerging technologies

Responsibilities

• Managing complex diaries, inboxes, workflows and competing priorities
• Acting as a key coordination point for the team across day‑to‑day administrative matters
• Preparing, formatting and managing correspondence, documents and matter administration to a high standard
• Coordinating internal and client meetings, calls, events and travel arrangements
• Liaising confidently with clients, internal stakeholders and external parties
• Managing billing processes, including pre‑bills, edits, finalisation and cost reporting
• Monitoring deadlines, commitments and follow‑up actions to help the practice run smoothly
• Supporting the team with client and industry meetings and events
• Working collaboratively with other Legal Assistants and Administrative Assistants across the Corporate group
• Helping identify efficient ways of working, including the use of technology and AI tools where appropriate

Skills

Legal Assistant experience

Senior stakeholder support

Billing & reporting

Team collaboration

AI tools curiosity

Tools

Billing systems

Matter management systems

Job description

Herbert Smith Freehills Kramer in Sydney seeks an experienced Legal Assistant to join our Corporate Financial Services team on a part-time, parental leave contract until September 2027. The role provides high-level support to two Partners and two Senior Associates in a busy team and operates within a fixed job-share arrangement.

You will manage diaries, documents, billing, and client coordination with a proactive, organised approach.