Technical Records Officer

Toll Global Forwarding (Malaysia) Sdn. Bhd.; Canterbury-Bankstown; On-site; AUD 70,000 - 110,000; Full time

Job summary

Toll Aviation is seeking a highly organized Technical Records Officer to join our Aviation Maintenance team. Reporting to the Maintenance Controller, you will ensure the accuracy, integrity and compliance of aircraft maintenance records and operational documentation for Toll's helicopter fleet.

You will reconcile flight operations and maintenance data, validate records against documentation, and support maintenance control activities to sustain airworthiness and readiness across the operation.

Qualifications

• Experience in aviation maintenance, technical services, airworthiness, or aircraft records management.
• Proficient use of aviation maintenance software and electronic document management.
• Strong attention to detail and highly organized approach.
• Excellent communication and stakeholder engagement skills.

Responsibilities

• Reconcile daily flight operations and maintenance records in maintenance systems.
• Validate aircraft maintenance data against records and docs.
• Support maintenance teams with post-maintenance documentation.
• Conduct quality checks of maintenance records and documents.
• Maintain aircraft, engine and component records, including archiving.
• Update hard-copy engine and component logbooks.
• Liaise with internal stakeholders on records and documentation.
• Provide support to the Maintenance Controller and function.

Skills

Gannet

Records management

Maintenance control support

Airworthiness knowledge

Document retention systems

Attention to detail

Stakeholder engagement

Communication skills

Tools

Gannet

Job description

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post - www.tollgroup.com

About Toll Aviation

At Toll, we do more than just logistics. We move the businesses that move the world. Within Toll Aviation, we deliver critical aviation services across Australia, supporting complex and highly regulated operations where safety, compliance and operational excellence are paramount.

The Opportunity -

We are seeking a highly organised and detail-oriented Technical Records Officer to join our Aviation Maintenance team. Reporting to the Maintenance Controller, you will play a critical role in ensuring the accuracy, integrity and compliance of aircraft maintenance records and operational documentation.

This role is responsible for validating maintenance and flight operations data, maintaining aircraft records and supporting maintenance control activities to ensure the continued airworthiness and operational readiness of Toll Aviation's helicopter fleet.

What You'll Be Doing

• - Reconcile daily flight operations and maintenance records within aviation maintenance management systems.
• - Validate aircraft maintenance data against operational records and documentation.
• - Support maintenance teams with post-maintenance documentation and work package completion.
• - Conduct quality checks of maintenance records, work packages and aircraft documentation.
• - Maintain aircraft, engine and component records, including archiving and retention activities.
• - Maintain and update hard-copy engine and component logbooks.
• - Liaise with internal stakeholders regarding component records and maintenance documentation.
• - Provide support to the Maintenance Controller and broader Maintenance Control function.

About You

To be successful in this role, you will bring experience within aviation maintenance, technical services, airworthiness or aircraft records management and have a passion for accuracy, compliance and continuous improvement.

Skills & Experience

• - Experience using Gannet or similar aviation maintenance software systems.
• - Aircraft records management or document control experience within an aviation environment.
• - Experience supporting maintenance control, technical services, airworthiness, aviation procurement or aviation projects.
• - Knowledge of aircraft maintenance processes and aircraft systems, with AW139 experience advantageous.
• - Strong understanding of electronic document management and records retention systems.
• - Exceptional attention to detail and a highly organised approach to work.
• - Strong communication, problem-solving and stakeholder engagement skills.

Why Toll Aviation?

• - Join a highly respected aviation operation supporting critical services across Australia.
• - Work within a collaborative and safety-focused environment.
• - Develop your career across maintenance control, technical services and airworthiness functions.
• - Be part of an organisation committed to safety, operational excellence and continuous improvement.

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

To find out more about us visit www.careers.tollgroup.com

You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.