Team Leader

at; Adelaide; On-site; AUD 80,000 - 100,000; Full time

Job summary

A healthcare provider in Australia is seeking a Practice Manager to oversee staff management, coordinate HR processes, and implement new procedures. The ideal candidate will have a leadership degree, experience in team management, and familiarity with medical software like Genie. Strong communication skills are essential. Applications close on December 12, 2025.

Qualifications

• Tertiary qualifications in a relevant Practice Management or Leadership degree.
• Managed a small team.
• Experience with a medical software program, preferably Genie.

Responsibilities

• Prepare and maintain staff rosters including leave management.
• Oversee part of the employee lifecycle including recruitment and training.
• Coordinate pre-employment processes and reference checks.

Skills

Communication skills

Team management

Flexibility

Leadership

Experience with medical software

Education

Relevant Practice Management or Leadership degree

Tools

Genie software

Job description

Key Responsibilities

Prepare and maintain staff rosters, including leave management, in a timely manner and ensure that all necessary schedules are communicated to relevant team members. Reconcile and approve timesheets related to the roster.

Manage sick and annual leave and handle calls regarding non-attendance.

Oversee part of the employee lifecycle, including recruitment, onboarding, training, and development.

Monitor probation periods for new staff.

Coordinate pre-employment processes, reference checks, employment verifications, and the receipt of appropriate certificates and licences, e.g., police checks.

Prepare HR letters, including notices of changes in employment status.

Facilitate the coordination and scheduling of meetings, including preparing agendas and reports, outlining action points, and circulating meeting papers.

Troubleshoot IT issues and work with the IT company to address software updates, etc.

Establish policies and procedures and keep them current.

Attend to maintenance, e.g., cleaning, test and tag, repairs, etc.

Order stationery and office supplies.

Coordinate and oversee WH&S activities (TBC).

Lead and coordinate employees to ensure tasks and performance standards are maintained at a high level.

Assist the Finance Administrator as required.

Handle special projects as requested by the Business Manager.

You will also be expected to cover the front desk when required.

Part of the team leader's responsibilities also includes serving as the theatre liaison for the various hospitals where the surgeons perform their operations.

We are looking for someone with

Tertiary qualifications in a relevant Practice Management or Leadership degree.

Managed a small team.

Experience with a medical software program, preferably Genie.

A collaborative and flexible style, with a solid commitment to leadership, building teamwork and patient care.

High-level written and verbal communication skills, with the ability to effectively communicate with staff at all levels.

Proven ability to implement new procedures and processes, working both independently and collaboratively as part of a team.

Demonstrated ability toundertake several projects concurrently, maintain work quality and be flexible and adaptable in approach to multiple requests.

Knowledge of employment lifecycle processes and documentation.

Personal Characteristics

Friendly, mature, pragmatic, and down-to-earth approach and shows leadership qualities.

Ability to communicate effectively and appropriately both verbally and in writing to a range of people.

Ability to manage sensitive information in a private and confidential manner.

Ability to establish good working relationships and work effectively with the team.

Applications will close on Friday, 12 December 2025

Shortlisting for this position will commence immediately upon submitting a cover letter and resume outlining your previous experience.

Shortlisted applicants only will be contacted.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• What's the largest size team you have managed?
• Which of the following medical practice management software do you have experience with?
• What's your highest level of education?
• Do you have a current Police Check (National Police Certificate) for employment?