Team Assistant

AirTrunk; North Sydney Council; On-site; AUD 70,000 - 90,000; Full time

Job summary

AirTrunk in North Sydney is seeking a Team Assistant to provide high-quality administrative and operational support to the Senior Executive Assistant and the broader EA team.

You will manage calendars, coordinate meetings and travel, process payments, and help organise events while maintaining confidentiality and building strong relationships across the Sydney office.

Qualifications

• 4-5 years of team/executive assistance or office support in a corporate environment.
• Completed High School Certificate or equivalent.
• Experience reviewing and formatting PPT presentations.
• Ability to build strong relationships and manage multiple stakeholders.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to prioritise and meet deadlines with high attention to detail and accuracy.
• Ability to use initiative and drive process improvements.
• Flexible and adaptable to changing priorities in a fast-paced environment.

Responsibilities

• Provide calendar assistance across multiple calendars for the Senior Executive Assistant.
• Coordinate meetings, including scheduling, room bookings and catering.
• Assist with travel arrangements and itineraries.
• Process financial payments and expenses within required timeframes.
• Support preparation and coordination of events and team activities.
• Provide ad hoc administrative support to teams and leaders across the Sydney business.
• Executive Assistant coverage when required.
• Maintain confidentiality for sensitive information.
• Identify process improvements and improve communication.
• Build trusted relationships with the EA team and stakeholders.
• Collaborate with the EA team to manage priorities.

Skills

Executive support

Stakeholder management

Communication skills

Multitasking

Attention to detail

Education

High School Certificate

Tools

Microsoft Office Suite

PowerPoint

Outlook

Excel

Word

Job description

Want to be a part of Asia Pacific & Middle East's (APME) largest, most innovative, and rapidly growing data centre company?

AirTrunk is a technology company with a powerful purpose - to scale and sustain the relentless growth of the region’s digital future. We do this by continuously redefining and delivering hyperscale data centres that meet the needs of our customers - the world’s most transformational companies. And we’re doing so sustainably, for today and tomorrow.

Having opened Australia’s first and largest hyperscale data centres in 2017, we set our eyes on rapid expansion and now operate a platform of hyperscale data centres across the APME region. With backing from our investors, including Blackstone, this is just the beginning…

Come join the A-Team at AirTrunk, where the cloud meets the ground.

Your Impact

As the Team Assistant based in our North Sydney office, reporting to the Senior Executive Assistant to AirTrunk’s Founder and CEO, you will provide flexible, high-quality administrative and operational support across the Sydney business.

This is a varied and highly collaborative role, supporting the Senior Executive Assistant, the broader Executive Assistant team and various functions across the business. You will be a trusted shared resource, stepping in where needed to help teams stay organised, responsive and effective

• Providing day-to-day administrative support to the Senior Executive Assistant and broader EA team


• Supporting multiple teams across the Sydney office with a range of administrative and coordination activities


• Building strong relationships across the business and acting as a positive ambassador for AirTrunk


• Demonstrating flexibility, initiative and a willingness to assist wherever support is most needed


• Be a strong ambassador of our AirTrunk values

What You'll Do

• Provide calendar assistance across various calendars on behalf of the Senior Executive Assistant


• Coordinate meetings, including scheduling, room bookings and catering


• Assist with travel arrangements, itineraries and related travel requirements


• Process financial payments and expense within required timeframes


• Support the preparation and coordination of events and team activities


• Provide ad hoc administrative support to teams and leaders across the Sydney business


• Step in to provide Executive Assistant coverage when required


• Maintain a high level of confidentiality when managing sensitive business and executive information


• Proactively identify ways to improve processes, communication and the overall support experience


• Build trusted working relationships with the Executive Assistant team, leaders, internal and external stakeholders


• Work collaboratively with the Executive Assistant team to ensure priorities are managed effectively and consistently

What You'll Bring

• 4-5 years team/executive assistance/office support/administrative experience working in a corporate environment


• Completed your High School Certificate or equivalent


• Experienced in reviewing and formatting PPT presentations


• Ability to build strong relationships, manage multiple stakeholders and tasks


• Advanced skills in Microsoft Office suite, including Outlook, Word, Excel, PowerPoint


• Excellent written, verbal, and interpersonal communication skills


• Demonstrated ability to work with all levels of employees and management


• Ability to prioritise and meet deadlines with a high attention to detail and accuracy


• Ability to use initiative and strive for efficient and effective process improvements


• Ability to be flexible and adaptable in the face of changing organisational priorities and fast paced environment

The AirTrunk Culture

Working at AirTrunk is a once in a lifetime opportunity to fast-track your career and amplify your impact. Whilst you’re helping scale our region’s digital future, we’ll help you Grow@Hyperscale and unleash your full potential.

The pace in which we operate means you’ll feel an electric atmosphere at AirTrunk. We are a team of challengers and collaborative problem solvers who break new ground every day. We do this by living our values, going above and beyond, and being dynamic, transparent, and responsive.

Every AirTrunker brings their own unique background and diverse perspective to find solutions to problems that matter. We make sure you have everything you need to make your mark and thrive in a flexible and safe working environment, where everyone feels welcome. Our benefits empower AirTrunkers to stay positively charged.

To all recruitment agencies: AirTrunk does not accept agency resumes. Please do not forward resumes to our jobs alias, AirTrunk employees or any other organisation location. AirTrunk is not responsible for any fees related to unsolicited resumes.

Demographic Questions

The electrifying buzz at AirTrunk wouldn’t be possible without a diverse team bringing different perspectives, experience and skills together.

As part of our commitment to diversity, inclusiveness, and continuous improvement, we invite you to answer the following questions. Your responses will be used (in aggregate only) to help us identify areas of improvement in our process. Your responses are anonymous, will not be associated with your details or your specific application and will not in any way be used in the hiring decision.