Team Assistant

APA Group; City of Melbourne; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible working arrangements

Parental leave (18 weeks)

Wellbeing initiatives

Job summary

APA Group is seeking a proactive Team Assistant to provide comprehensive administrative support to the Leadership Team within our Legal, Governance and Regulatory division. The role supports five General Managers, including the Company Secretary, and is fast-paced and highly operational.

You will coordinate calendars, travel, onboarding, and secretariat tasks while leveraging Microsoft 365 and ERP/workflow systems to keep information organized and day-to-day operations running smoothly.

Qualifications

• Demonstrated experience in an administrative support role within a corporate environment.
• Experience supporting multiple leaders and managing competing priorities.
• Experience processing purchase orders, invoices and expense claims.
• Familiarity with finance/ERP/workflow systems to support day-to-day operations.

Responsibilities

• Manage calendars, meetings and travel arrangements for five General Managers.
• Process purchase orders, invoices and expense claims including receipting.
• Coordinate periodic team events and offsites.
• Maintain accurate records and documentation.

Skills

Organised

Proactive

Microsoft 365

Stakeholder management

Tools

Workday

Job description

At APA, our purpose is to secure Australia’s energy future. We’re not doing it alone. We’re doing it with our customers and communities as Australia’s energy infrastructure partner, a role our unique experience and expertise positions us to play.

The Legal, Governance and Regulatory division is seeking a highly capable Team Assistant to provide administrative support to the Leadership Team.

Supporting five General Managers, including the Company Secretary, this role is highly operational and fast paced. Success comes from managing a high volume of administrative tasks accurately, efficiently and with strong follow-through.

The role suits someone who enjoys being organised, managing competing priorities and keeping things running smoothly behind the scenes. You'll be responsible for a broad range of administrative activities and will take pride in delivering high-quality support in a dynamic environment.

You'll use Microsoft 365 and a range of business systems to coordinate activities, manage information and support day-to-day operations.

You'll also be part of a broader Team Assistant and Executive Assistant community, contributing to coordination and collaboration across APA.

Key Responsibilities

Supporting five General Managers, this role:

• Manages calendars, meetings and travel arrangements.
• Processes purchase orders, invoices and expense claims, including receipting.
• Coordinates periodic team events and offsites.
• Maintains accurate records, systems and documentation.

In addition, the role supports onboarding of new team members, assists with company secretariat administration, and works closely with the broader Team Assistant community, including providing leave coverage when required.

About You

• You are highly organised, proactive and comfortable managing work across multiple stakeholders.
• You enjoy the operational side of administration, have strong attention to detail and can effectively prioritise competing demands.
• You are calm under pressure, work well independently and follow tasks through to completion.
• You are confident using technology and enjoy learning new systems and ways of working.

What Will Set You Up for Success

• Strong organisational and time management skills.
• Ability to manage competing priorities in a fast-paced environment.
• Intermediate Microsoft 365 skills, particularly Outlook, Teams, Word and PowerPoint.
• Strong communication and stakeholder management skills.
• A collaborative, adaptable and proactive approach.

Qualifications and Experience

• Demonstrated experience in an administrative support role within a corporate environment.
• Supporting multiple leaders and managing competing priorities.
• Processing purchase orders, invoices and expense claims.
• Using finance, ERP or workflow systems to support day-to-day operations.
• Workday experience is highly regarded.

Working at APA

At APA, we’re committed to fostering a safe and inclusive workplace where you can achieve your best.

We offer targeted career development programs designed to accelerate your career, competitive remuneration, employee benefits, flexible working arrangements, and wellbeing initiatives are all part of what we’ll offer you. Our inclusive parental leave policy offers 18 weeks of leave, including superannuation, to support parents at work and in life.

We employ around 2,000 people across Australia and are committed to building a high-performing, customer-focused organisation where everyone feels safe, valued, and trusted to perform at their best.

We are APA

At APA, we’re taking on one of Australia’s greatest challenges: the energy transition. We’re not doing it alone. We’re doing it as Australia’s energy infrastructure partner, a role our unique experience and expertise positions us to play.

We proudly own, operate and manage a diverse $20 billion portfolio of assets which deliver essential services to communities and customers across Australia. And we own more than 15,000 kilometres of gas pipelines which deliver energy to households and businesses across every corner of Australia.

As the partner of choice in delivering infrastructure solutions for the energy transition, we’re focused on bundled remote grid energy solutions, electricity and gas transmission, and future energy, including hydrogen and carbon capture and storage.

Our customer focused approach means we understand our customers and offer them reliable, innovative, and cost-effective energy solutions that support their decarbonisation ambitions.

We are committed to securing Australia’s energy future by delivering infrastructure solutions for Australia’s energy transition and supporting the decarbonisation ambitions of our customers and communities.

APA is an equal opportunity employer. The safety, health and wellbeing our people, community and environment a priority. We embrace diversity in our people to ensure our workforce is representative of the communities that we operate in.

Applicants must be eligible to work in Australia to be considered.

This vacancy works with critical APA data, systems or infrastructure and candidates are subject to background vetting (including Police checks) before & during employment.

Role closes on Thursday, 1 October 2026. Role Reference Number: JR5021

The Opportunity

At APA, our purpose is to secure Australia’s energy future. We’re not doing it alone. We’re doing it with our customers and communities as Australia’s energy infrastructure partner, a role our unique experience and expertise positions us to play.

The Legal, Governance and Regulatory division is seeking a highly capable Team Assistant to provide administrative support to the Leadership Team.

Supporting five General Managers, including the Company Secretary, this role is highly operational and fast paced. Success comes from managing a high volume of administrative tasks accurately, efficiently and with strong follow-through.

The role suits someone who enjoys being organised, managing competing priorities and keeping things running smoothly behind the scenes. You'll be responsible for a broad range of administrative activities and will take pride in delivering high-quality support in a dynamic environment.

You'll use Microsoft 365 and a range of business systems to coordinate activities, manage information and support day-to-day operations.

You'll also be part of a broader Team Assistant and Executive Assistant community, contributing to coordination and collaboration across APA.

Key Responsibilities

Supporting five General Managers, this role:

• Manages calendars, meetings and travel arrangements.
• Processes purchase orders, invoices and expense claims, including receipting.
• Coordinates periodic team events and offsites.
• Maintains accurate records, systems and documentation.

In addition, the role supports onboarding of new team members, assists with company secretariat administration, and works closely with the broader Team Assistant community, including providing leave coverage when required.

About You

• You are highly organised, proactive and comfortable managing work across multiple stakeholders.
• You enjoy the operational side of administration, have strong attention to detail and can effectively prioritise competing demands.
• You are calm under pressure, work well independently and follow tasks through to completion.
• You are confident using technology and enjoy learning new systems and ways of working.

What Will Set You Up for Success

• Strong organisational and time management skills.
• Ability to manage competing priorities in a fast-paced environment.
• Intermediate Microsoft 365 skills, particularly Outlook, Teams, Word and PowerPoint.
• Strong communication and stakeholder management skills.
• A collaborative, adaptable and proactive approach.

Qualifications and Experience

• Demonstrated experience in an administrative support role within a corporate environment.
• Supporting multiple leaders and managing competing priorities.
• Processing purchase orders, invoices and expense claims.
• Using finance, ERP or workflow systems to support day-to-day operations.
• Workday experience is highly regarded.

Working at APA

At APA, we’re committed to fostering a safe and inclusive workplace where you can achieve your best.

We offer targeted career development programs designed to accelerate your career, competitive remuneration, employee benefits, flexible working arrangements, and wellbeing initiatives are all part of what we’ll offer you. Our inclusive parental leave policy offers 18 weeks of leave, including superannuation, to support parents at work and in life.

We employ around 2,000 people across Australia and are committed to building a high-performing, customer-focused organisation where everyone feels safe, valued, and trusted to perform at their best.

We are APA

At APA, we’re taking on one of Australia’s greatest challenges: the energy transition. We’re not doing it alone. We’re doing it as Australia’s energy infrastructure partner, a role our unique experience and expertise positions us to play.

We proudly own, operate and manage a diverse $20 billion portfolio of assets which deliver essential services to communities and customers across Australia. And we own more than 15,000 kilometres of gas pipelines which deliver energy to households and businesses across every corner of Australia.

As the partner of choice in delivering infrastructure solutions for the energy transition, we’re focused on bundled remote grid energy solutions, electricity and gas transmission, and future energy, including hydrogen and carbon capture and storage.

Our customer focused approach means we understand our customers and offer them reliable, innovative, and cost-effective energy solutions that support their decarbonisation ambitions.

We are committed to securing Australia’s energy future by delivering infrastructure solutions for Australia’s energy transition and supporting the decarbonisation ambitions of our customers and communities.

APA is an equal opportunity employer. The safety, health and wellbeing our people, community and environment a priority. We embrace diversity in our people to ensure our workforce is representative of the communities that we operate in.

Applicants must be eligible to work in Australia to be considered.

This vacancy works with critical APA data, systems or infrastructure and candidates are subject to background vetting (including Police checks) before & during employment.

Role closes on Thursday, 1 October 2026. Role Reference Number: JR5021