Team Assistant

John Holland Group; Brisbane; On-site; AUD 52,000 - 68,000; Part time

Benefits offered by this job

Salary continuance

Salary sacrifice options

Job summary

John Holland Group is seeking a part-time Team Assistant to support the General Manager Construction Engineering and the Queensland Engineering team from our Brisbane office.

Role is 12 months, 3–4 days per week with some flexibility; office presence is expected. You will coordinate diaries, travel, meetings and documentation, while handling procurement, invoices and records with a focus on confidentiality and efficiency.

Qualifications

• Provide high-level administrative support to senior leaders.
• Manage calendars, meetings and travel arrangements.
• Prepare correspondence, reports and presentations.
• Maintain records, procurement and invoicing processes.

Responsibilities

• Provide high-level administrative support to the GM Construction Engineering and Queensland Engineering team.
• Manage calendars, meetings, travel arrangements and day-to-day coordination.
• Coordinate internal and external meetings, events, stakeholders, vendors and technical partners.
• Prepare correspondence, presentations, reports and other business documentation.
• Manage SharePoint, document control, records, expenses, invoices and purchase orders.
• Support team systems, governance and continuous improvement activities while maintaining confidentiality.

Skills

Administrative support

Calendar management

Communication skills

Confidentiality

Tools

SharePoint

Office 365

Job description

Due to the current encumbent going on parental leave we are looking for aTeam Assistant to join the team based out of the Brisbane office on an initial 12 month contract.

We intend for this role to be part-time only, 3-4 days per week, with Monday or Fridays as potential off day/s. The team can be flexible ad hoc, regular office attendance is required due to the nature of the role

With the support of the Executive Assistant to the Chief Engineer, you would provide administrative support to the General Manager Construction Engineering and the Construction Engineering stream, which may include organising the day-to-day activities, inclusive of diary management/scheduling, communications, reporting, records management, procurement, accounts/invoices, travelling & logistics and purchasing.

Assistance may also be required on ad hoc tasks from the EA.

What you will do

• Provide high-level administrative support to the General Manager Construction Engineering and wider Queensland Engineering team.
• Manage calendars, meetings, travel arrangements and day-to-day coordination.
• Coordinate internal and external meetings, events, stakeholders, vendors and technical partners.
• Prepare correspondence, presentations, reports and other business documentation.
• Manage SharePoint, document control, records, expenses, invoices and purchase orders.
• Support team systems, governance and continuous improvement activities while maintaining a high level of confidentiality.

What we offer

• Competitive salary and benefits, including salary continuance and salary sacrifice options
• Flexible work arrangements and generousleave, including 18 weeks paid parental leave
• Career development through technical, leadership and emerging talent programs
• Opportunities to work on some of Australia's most iconic projects
• A diverse and inclusive culture where everyone feels they belong
• Wellbeing support and benefits designed to help you thrive

At John Holland, our purpose is simple: we transform lives with everything we do.

We know infrastructure is about people - our customers, our employees and the communities we work in every day. That's what sets us apart: deep expertise, proven capability and a genuine commitment to creating better outcomes for people along the way.

With expertise spanning engineering, construction and operations, we're delivering the projects and services that keep communities moving. From rail, roads and bridges to hospitals and stadiums, we've helped shape Australia through iconic projects. You'll even see us operating buses, trains and trams.

Be part of a team that's up for the challenge of transforming lives.

John Holland does not accept any speculative or unsolicited CV’s from agencies that have been sent to our internal recruitment team or hiring managers.

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