Site Administrator (Mobilisation)

BMD Group; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible workplace

Health & wellbeing initiatives

Paid parental leave & retailer perks

Job summary

BMD Group is recruiting an organised Site Administrator to join our project delivery team based in Townsville or Brisbane. You will provide essential admin support across travel, mobilisation and project administration, ensuring smooth operations in a fast-paced construction environment.

Reporting to the Project Leadership Team, you will coordinate travel, manage documents, and maintain records while building strong relationships with subcontractors and stakeholders.

Qualifications

• Experience in project/site administration or mobilisation coordination.
• Excellent verbal and written communication.
• Strong organisational and time management skills.
• Ability to work independently and proactively.
• Attention to detail and accuracy.
• Experience with travel and mobilisation is highly regarded.

Responsibilities

• Coordinate worker travel arrangements (flights, accommodation, transport).
• Be primary contact for travel and mobilisation enquiries.
• Prepare, distribute and maintain internal and external project correspondence.
• Support mobilisation and onboarding of project personnel.
• Maintain accurate project records and documentation.
• Assist with document control across the project.
• Ensure administration systems are consistently implemented.
• Support project teams with general administration and coordination needs.
• Build strong relationships with project personnel, subcontractors and stakeholders.
• Assist with meeting coordination and calendar management.
• Contribute to continuous improvement initiatives across project administration.

Skills

Project administration

Travel coordination

Microsoft Office

SharePoint

Stakeholder management

Document control

Tools

SharePoint

JobPac

Calendars

Job description

BMD is Australia’s leading integrated engineering, construction and urban development business, with foundations built on the family values that underpin our unique, collaborative approach.

Driven by a purpose of powering futures and creating enduring legacies through a commitment to collaboration, BMD is delivering infrastructure solutions that connect and transform communities. With a proud history beginning in 1979, BMD now employs 2,400 people throughout Australia, the Philippines and United Kingdom.

To support our project delivery team in Darwin, we are seeking an organised and proactive Site Administrator to join our team based in Townsville or Brisbane. This is an exciting opportunity to play a key role supporting daily project operations, travel coordination and mobilisation activities within a fast-paced construction environment.

About BMD

BMD is Australia’s leading integrated engineering, construction and urban development business, with foundations built on the family values that underpin our unique, collaborative approach.

Driven by a purpose of powering futures and creating enduring legacies through a commitment to collaboration, BMD is delivering infrastructure solutions that connect and transform communities. With a proud history beginning in 1979, BMD now employs 2,400 people throughout Australia, the Philippines and United Kingdom.

To support our project delivery team in Darwin, we are seeking an organised and proactive Site Administrator to join our team based in Townsville or Brisbane. This is an exciting opportunity to play a key role supporting daily project operations, travel coordination and mobilisation activities within a fast-paced construction environment.

About the role

BMD Constructions is seeking an experienced Site Administrator to join our high-performing project team based in Townsville.

Reporting to the Project Leadership Team, you will provide vital administrative support across the project, ensuring the efficient coordination of travel, mobilisation and project administration activities. Your strong organisational skills, attention to detail and ability to build positive relationships will be critical to supporting project success.

This would be a project-specific role, so the person would be dedicated to supporting that project rather than working across multiple projects or the broader business.

Key responsibilities

• Coordinate worker travel arrangements, including flights, accommodation and ground transportation
• Act as the primary point of contact for travel and mobilisation enquiries
• Prepare, distribute and maintain internal and external project correspondence
• Support mobilisation and onboarding activities for project personnel
• Maintain accurate project records, registers and documentation
• Assist with document control and administration processes across the project
• Ensure administration systems and processes are implemented consistently
• Support project teams with general administration and coordination requirements
• Build strong working relationships with project personnel, subcontractors and stakeholders
• Assist with meeting coordination, scheduling and calendar management
• Contribute to continuous improvement initiatives across project administration functions

About you

• Previous experience in a project administration, site administration or mobilisation coordination role
• Excellent verbal and written communication skills
• Strong organisational and time management skills with the ability to manage competing priorities
• Demonstrated ability to work independently and proactively
• Exceptional attention to detail and accuracy
• Strong problem-solving skills and ability to adapt in a fast-paced environment
• Experience coordinating travel and mobilisation activities is highly regarded
• Proficiency using Microsoft Office Suite
• Experience with SharePoint, JobPac or similar systems will be highly regarded
• Ability to build positive relationships with stakeholders at all levels
• Commitment to supporting a collaborative and high-performing team environment

Why BMD?

At BMD, we're committed to the long-term success of our people. As a privately owned business, we offer unique career opportunities, stability and exposure to some of Australia's most significant infrastructure projects.

You'll benefit from:

• Being part of a high-performing and collaborative team
• Flexible and inclusive workplace culture
• Access to health and wellbeing initiatives
• Unique employee benefits, including paid parental leave, novated leasing and retailer discounts

Diversity and inclusion

We recognise that we are strengthened by diversity, and we embrace differences as an equal opportunity employer providing a flexible and inclusive workplace.

So, join our team, be yourself and help us power futures and create legacies.

We're a purpose and values-led business guided by our values of family, empowered, collaborative and driven. For further details on what makes BMD unique, head to https://www.bmdgroup.global/careers