Site Administrator- FO

Bechtel Corporation; City Of Karratha; Presencial; AUD 90.000 - 120.000; Jornada completa

Descripción de la vacante

Bechtel is seeking an experienced Administrative Specialist to support executive management at our Karratha, WA site. You will coordinate travel, prepare expense reports, draft correspondence, and manage schedules in a fast-paced, camp-based environment.

The role requires 6+ years of related experience, strong Excel/Office skills, excellent written and verbal communication, and the ability to multi-task while maintaining confidentiality. Prior construction-site experience is a plus.

Formación

• Requires 6+ years of related experience.
• Associate degree or related technical training preferred.

Responsabilidades

• Assists executive management with a broad scope of administrative duties and priorities.
• Coordinates travel arrangements and prepares expense reports using Concur or similar software.
• Prepares correspondence and manages schedules; organizes meetings and minutes.

Conocimientos

Communication

Multi-tasking

Organizational skills

Adaptability

Educación

Associate degree or related technical training

Herramientas

Microsoft Excel

Outlook

PowerPoint

Word

Descripción del empleo

• Relocation Authorized: None
• Telework Type: Full-Time Office/Project
• Work Location: Karratha WA

Extraordinary Teams Building Inspiring Projects

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview

The Project includes the design, procurement, installation, and commissioning of 3 new bucket-wheel reclaimers including associated structural, mechanical, electrical and communications services. The Project also includes the design and construction of associated off-board scope including bulk earthworks, civil infrastructure, structural works and electrical upgrades to support the functionally safe operation of the new reclaimers.

Job Summary

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Major Responsibilities

• Assists executive management with a broad scope of administrative duties; Keeps abreast of key issues, commitments and priorities of the executive and the company
• Independently anticipates problems and changing priorities and changes priorities accordingly while exercising judgment in resolution
• Completes business independently, or refers to other staff, forwards the most important to the senior manager, and follows up to ensure action
• Acts as a liaison between executive and senior management and staff in coordinating internal company business affairs
• Often researches information and compiles summary reports
• Reviews for accuracy and format documents that require the senior manager's signature
• Determines action on important or emergency matters or knows the person to contact in the executive’s absence
• Maintains a file of important matters for the executive’s attention upon return; Independently schedules and reschedules appointments on the basis of senior manager's commitments and priorities
• Schedules meetings, including Committee and Board meetings, and coordinates complex, often confidential materials; Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
• Coordinates complex travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software, as appropriate

Education And Experience Requirements

• Requires a minimum of 6+ years of related experience
• Associate degree or related technical training preferred

Required Knowledge And Skills

• Must be able to demonstrate advanced proficiency using Microsoft Excel, Outlook, PowerPoint, and Word. Skills assessments may be administered to evaluate proficiency.
• Must have excellent written and verbal communication skills
• Must be able to work in a fast-paced environment with a strong ability to multi-task
• Strong organizational skills and the ability to prioritize administrative deliverables.
• Experience working at a construction jobsite is a plus.
• Ability to work on a job where site conditions may change daily.
• Demonstrate resilience, adaptability, and the ability to work effectively while living and operating in a remote project location, maintaining personal wellbeing and professional performance in a camp-based and isolated environment.

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse Teams Build The Extraordinary

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail].