Site Admin & Invoicing Specialist – Defence Support (Full-Time)

Compass Group Australia; Brisbane; On-site; AUD 32,000 - 45,000; Full time

Job summary

Compass Group Australia is seeking a dedicated receptionist to support the Australian Defence Force through our ESS business. This full-time role at Lavarack Barracks involves ensuring administrative, financial, and operational processes run smoothly while working closely with site management teams.

You will handle general office duties, invoicing, data entry, and data in scheduling systems, with a focus on accuracy. Australian citizenship and ability to obtain Defence clearance are required.

Qualifications

• Previous experience in administration, preferably in a site-based or operational environment.
• Strong attention to detail, particularly with financial and reporting tasks.
• Well-organised, reliable, and able to manage routine tasks independently.
• High standard of accuracy in data entry and attention to detail.

Responsibilities

• Perform general office and administrative duties to support site operations.
• Oversee work order administration, including coordinating with stakeholders on service or delivery requirements.
• Provide administrative support to leadership for daily operations.
• Manage invoicing, receipting, and goods receiving, ensuring accuracy and compliance
• Maintain and update data in scheduling and tracking systems, ensuring all billable items are accurately recorded and reported
• Assist with inventory counts and stock management as required.
• Collect, review, and record compliance and safety documentation
• Undertake other ad hoc duties as required.

Skills

Administration experience

Attention to detail

Data entry accuracy

Team player

Tools

Scheduling systems

Job description

Compass Group Australia is seeking a dedicated receptionist to support the Australian Defence Force through our ESS business. This full-time role at Lavarack Barracks involves ensuring administrative, financial, and operational processes run smoothly while working closely with site management teams.

You will handle general office duties, invoicing, data entry, and data in scheduling systems, with a focus on accuracy. Australian citizenship and ability to obtain Defence clearance are required.