Service Inventory Administrator

Toby's Estate; Council of the City of Sydney; On-site; AUD 80,000 - 100,000; Full time

Job summary

A specialty coffee company is seeking a Service Inventory Administrator in Alexandria. This full-time role involves managing inventory, tracking stock movement, and liaising with service technicians. Ideal candidates are organized, detail-oriented, and comfortable in fast-paced environments. Experience in inventory management is preferred, along with skills in Microsoft Excel and inventory tools. A friendly, reliable team player is ideal for this position, which requires full working rights and a potential forklift license.

Qualifications

• At least one year of experience in inventory management is preferred.
• Strong attention to detail with the ability to multitask and problem-solve.
• Comfortable using systems and software.

Responsibilities

• Managing inventory (spare parts, machinery, and equipment).
• Tracking stock movement in and out of the warehouse.
• Liaising with Service Technicians for parts.
• Handling purchasing and administration.
• Overseeing stock security and conducting stocktakes.

Skills

Organisational skills

Attention to detail

Multitasking

Problem-solving

Team-oriented

Tools

Microsoft Excel

Inventory management tools

Job description

Toby’s Estate:

The story of Toby's Estate began in 1997, in the grungy streets of Woolloomooloo, armed with Mum’s garage, a beat‑up coffee roaster and passion on tap, we set out on a wild adventure of business and coffee discovery. Not concerned with the frills of it all, but just that we were consistently consistent in roasting the tastiest coffee we could and treating all the people in our world like family. Fast forward 27 years we’re an energetic team and merry band of misfits united by a common passion for doing amazing things, and at the forefront of pushing the limits of premium specialty coffee.

About the role:

As our Service Inventory Administrator, you’ll be at the heart of our warehouse. This role is both administrative and hands‑on. You’ll split your time between managing purchase orders and inventory records, while also being involved in the warehouse with stock movement, preparing items for technicians, and assisting with stocktakes.

You’ll be responsible for:

• Managing inventory (spare parts, machinery, and equipment)
• Tracking stock movement, in and out of the warehouse
• Liaising with Service Technicians, ensuring they consistently have the right parts
• Handling purchasing and administration - processing orders, tagging assets, and maintaining records
• Overseeing stock security (conducting stocktakes and ensuring accuracy).

You’ll work closely with the Service Team, Warehouse Team, and Purchasing Team, making sure operations run seamlessly.

About you:

We’re looking for someone highly organised and detail‑focused who thrives in a fast‑paced environment and can confidently manage both inventory and administration. You have a knack for multitasking, keeping stock and records in order while working collaboratively within a tight‑knit team.

What sets you apart?

• At least one year of experience in inventory management is preferred
• Strong attention to detail with the ability to multitask and problem‑solve
• Comfortable using systems and software, such as Microsoft Excel and inventory management tools
• A team‑oriented mindset - friendly, hardworking, and reliable
• A forklift licence is preferred, or a willingness to obtain one

This is a full‑time, Monday to Friday role based in Alexandria and requires full working rights.