Senior Secretariat & Stakeholder Relations Officer

Australian Department of Veterans' Affairs; Canberra; On-site; AUD 105,000 - 119,000; Full time

Job summary

Australian Department of Veterans' Affairs in Canberra is seeking an experienced Senior Secretariat Officer to support high-profile external forums, committees and ministerial engagements. You will manage secretariat processes, coordinate meetings and ensure timely, well-structured governance documentation.

The role emphasizes strategic stakeholder engagement, project management and coordination across diverse government and international partners, driving action and delivering meaningful

Responsibilities

• Develop, maintain and strengthen key strategic relationships with a diverse range of internal and external stakeholders.
• Communicate clearly and confidently with stakeholders, providing advice and guidance on to achieve mutually beneficial outcomes.
• Provide high-quality secretariat, event and ICT support for the professional organisation and delivery of governance committees, consultative forums and stakeholder meetings.
• Coordinate and produce core secretariat products, including agendas, meeting packs, minutes, records of meeting and action item registers.
• Work collaboratively with business areas and stakeholders for papers, monitor responses, follow up on outstanding actions and ensure deadlines are met.
• Support the planning and administration of ministerial, Secretary and SES international travel, international events and inbound delegations to the department.
• Prepare written correspondence, reports, briefings, budgets and other materials to a high standard with strong attention to detail.
• Contribute strong project management and problem-solving skills to support the successful delivery of complex and high-profile work.
• Develop, update and maintain secretariat guidelines, procedures and continuous improvement practices.
• Provide administrative support including record keeping, travel coordination and financial management, and assist other teams within the section as required.

Job description

Australian Department of Veterans' Affairs in Canberra is seeking an experienced Senior Secretariat Officer to support high-profile external forums, committees and ministerial engagements. You will manage secretariat processes, coordinate meetings and ensure timely, well-structured governance documentation.

The role emphasizes strategic stakeholder engagement, project management and coordination across diverse government and international partners, driving action and delivering meaningful