Senior Medical Secretary / Personal Assistant

Angel Medical Recruit; Perth; On-site; AUD 82,000 - 85,000; Full time

Benefits offered by this job

Secure onsite parking

Ongoing professional development

Job summary

Angel Medical Recruit is seeking an experienced Senior Medical Secretary / Personal Assistant in West Perth, WA. This full-time role offers a salary between $82,000 and $85,000 per year, requiring previous experience within a specialist medical practice.

The successful candidate will manage clinic appointments, coordinate patient care, and ensure seamless operations in a supportive environment. Essential qualifications include strong organisational skills and the ability to work autonomously.

Qualifications

• Minimum 3 years’ experience as a Medical Secretary or Personal Assistant.
• Experience within a specialist medical practice is preferred.
• Strong organisational and time management skills are required.

Responsibilities

• Manage specialist clinic appointments and incoming referrals.
• Coordinate patient care and clinic workflow.
• Schedule theatre and liaise with hospitals.

Skills

Organisational skills

Attention to detail

Verbal communication

Written communication

Time management skills

Autonomy

Tools

Genie Practice Management Software

Job description

Senior Medical Secretary / Personal Assistant

Angel Medical Recruit – West Perth WA

$82,000 - $85,000 a year

Full time

About the Role

Angel Medical Recruit is currently assisting a highly regarded specialist orthopaedic practice in West Perth in the recruitment of an experienced Senior Medical Secretary / Personal Assistant. This is a highly autonomous and rewarding role that will suit an experienced Medical Secretary who enjoys building strong patient relationships, thrives in a specialist environment and takes pride in delivering exceptional service and organisation.

Working closely with a respected specialist and a supportive team, you will play a key role in the day-to-day management and coordination of a busy private practice, ensuring a seamless experience for patients and referrers alike.

Key Responsibilities

• Management of specialist clinic appointments and incoming referrals
• Coordination of patient care and clinic workflow
• Theatre scheduling and liaison with hospitals and healthcare providers
• Management of specialist diaries, meetings and professional commitments
• Preparation of quotations, treatment plans and surgical documentation – Medicare, private health fund, DVA, Workers Compensation and third‑party billing
• Medicare Online and ECLIPSE claiming
• Medical correspondence and typing
• Management of email communications and patient enquiries
• Daily banking and account reconciliation
• General administration and practice support

About You

• Minimum 3 years’ experience as a Medical Secretary, Personal Assistant or Specialist Medical Administrator
• Previous experience within a specialist medical practice
• Strong organisational and time management skills
• Exceptional attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to work autonomously and manage competing priorities; professional, proactive and solutions‑focused approach
• Commitment to providing exceptional patient care and customer service

Highly Regarded (Desirable)

• Orthopaedic experience
• Genie Practice Management Software
• Medicare, ECLIPSE and private health fund billing experience
• Workers Compensation and DVA exposure

The Opportunity

• $82,000 - $85,000 + Super
• Secure onsite parking in West Perth
• Full-time Monday to Friday role
• Modern West Perth offices
• Supportive and collaborative team environment
• Opportunity to work closely with a highly respected specialist within a leading private practice
• Long-term career opportunity
• Ongoing professional development and training

Apply Now

If you are an experienced Medical Secretary seeking a long-term opportunity within a highly regarded specialist practice, we would love to hear from you. Please submit your current resume together with a brief cover letter outlining your experience and suitability for the role.

Please note that only applicants with unrestricted Australian working rights will be considered for this position. Working Holiday Visa applicants cannot be considered.