Senior Adviser Information Management - Affirmative Measures - Aboriginal and/or Torres Strait Islander and/or Disability

Civil Aviation Safety Authority; Canberra; On-site; AUD 110,000 - 140,000; Full time

Job summary

Senior Adviser, Information Management at Civil Aviation Safety Authority in Canberra leads information governance and recordkeeping across CASA. You will advise on secure, accurate information management aligned with legislation and National Archives of Australia, working with stakeholders to promote best practices and informed decision-making.

Responsibilities include managing lifecycle of information and records, improving processes, supporting the OpenText Content Manager system, and

Qualifications

• Demonstrated experience applying information and records management principles, standards and practices to support organisational outcomes.
• Ability to analyse complex information governance issues and apply legislation and governance requirements.
• Strong communication and stakeholder engagement skills to support compliance and continuous improvement.
• Experience with FOI requests and liaison with authorities is a plus.

Responsibilities

• Manage information and records lifecycle including digitisation, sentencing, disposal and transfer to the National Archives of Australia.
• Maintain and improve information management processes and procedures in line with legislative governance requirements.
• Support CASA's records management system, including file creation, classification, metadata management and security controls.
• Undertake quality assurance and compliance reviews to meet information management standards and legislation.
• Analyse information management data and prepare reports for management and government reporting obligations.
• Provide specialist advice, guidance and training to staff on information management practices.
• Respond to enquiries from internal and external stakeholders, including FOI requests.
• Contribute to continuous improvement of CASA's information governance framework, policies and procedures.

Skills

Information management

Records management

Policy compliance

Stakeholder engagement

Tools

OpenText Content Manager

Job description

Senior Adviser Information Management - Affir…

Civil Aviation Safety Authority – Canberra ACT

Are you are an experienced information management professional who enjoys improving processes, supporting compliance, and helping organisations manage information effectively?

Join CASA and play a key role in supporting the management of our information and records across the organisation.

As the Senior Adviser, Information Management, you will provide specialist advice and support to ensure CASA's information is managed securely, accurately and in line with legislative and National Archives of Australia requirements. You will work closely with stakeholders across the organisation to promote best practice information management and support informed decision-making.

You will use your expertise to:

• Manage information and records throughout their lifecycle, including digitisation, sentencing, disposal and transfer to the National Archives of Australia.


• Maintain and improve information management processes and procedures in line with legislative and governance requirements.


• Support the effective use of CASA's records management system (OpenText Content Manager), including file creation, classification, metadata management and security controls.


• Undertake quality assurance and compliance reviews to ensure information management standards and legislative requirements are met.


• Analyse information management data and prepare reports to support management decision-making and government reporting obligations.


• Provide specialist advice, guidance and training to staff on information management practices.


• Respond to enquiries from internal and external stakeholders, including Freedom of Information (FOI) related requests and liaison with the National Archives of Australia.


• Contribute to the continuous improvement of CASA's information governance framework, policies and procedures.

The role

Are you are an experienced information management professional who enjoys improving processes, supporting compliance, and helping organisations manage information effectively?

Join CASA and play a key role in supporting the management of our information and records across the organisation.

As the Senior Adviser, Information Management, you will provide specialist advice and support to ensure CASA's information is managed securely, accurately and in line with legislative and National Archives of Australia requirements. You will work closely with stakeholders across the organisation to promote best practice information management and support informed decision-making.

You will use your expertise to:

• Manage information and records throughout their lifecycle, including digitisation, sentencing, disposal and transfer to the National Archives of Australia.


• Maintain and improve information management processes and procedures in line with legislative and governance requirements.


• Support the effective use of CASA's records management system (OpenText Content Manager), including file creation, classification, metadata management and security controls.


• Undertake quality assurance and compliance reviews to ensure information management standards and legislative requirements are met.


• Analyse information management data and prepare reports to support management decision-making and government reporting obligations.


• Provide specialist advice, guidance and training to staff on information management practices.


• Respond to enquiries from internal and external stakeholders, including Freedom of Information (FOI) related requests and liaison with the National Archives of Australia.


• Contribute to the continuous improvement of CASA's information governance framework, policies and procedures.

The key duties of the position include:

Experience, skills and capabilities

• Demonstrated experience applying information and records management principles, standards and practices to support organisational outcomes. Proven ability to analyse complex issues, provide practical advice, manage information-related risks, and apply relevant legislation, policies, standards and governance requirements to achieve business outcomes under limited direction.


• Strong communication and stakeholder engagement skills, with the ability to provide specialist information management advice, build productive working relationships, facilitate discussions, and deliver clear, accurate and influential written and verbal communications to support compliance, information governance and continuous improvement outcomes.


• Demonstrated ability to conduct research and analysis to develop practical, evidence-based advice and recommendations on complex issues by applying sound judgement, considering risks and broader business impacts, and working collaboratively across teams to support policy, project and operational outcomes.


• Demonstrated ability to build and maintain inclusive and collaborative working relationships by valuing diverse perspectives and seeking input from others, demonstrating self‑awareness, adapting communication styles to different audiences and contexts, and responding constructively and professionally in challenging or changing environments

Eligibility

Employment with CASA is subject to conditions prescribed within the Civil Aviation Act 1988 (the Act) and the CASA Enterprise Agreement. The following eligibility requirements apply to this position:

• At a minimum, prospective CASA employees must undergo pre‑employment screening and must be willing to provide the required information to successfully undergo a police record check.


• The position’s occupant must be an Australian citizen with the ability to obtain and maintain the level of security clearance as required.

Getting to know the Civil Aviation Safety Authority

"Safe skies for all"CASA is established by and operates under the Civil Aviation Act 1988 and the Airspace Act 2007. CASA's primary function is to conduct the safety regulation of civil air operations in Australia and the operation of Australian aircraft overseas. We license pilots, register aircraft, oversee aviation safety and promote safety awareness. We are also responsible for making sure that Australian airspace is administered and used safely.CASA is a Corporate Commonwealth entity and is subject to the Public Governance, Performance and Accountability Act 2013 which deals with a range of matters, including reporting and the use of and management of public resources. We employ over 800 people working across Australia.We are an engaged team and proud to work for CASA. We strongly believe in the vision, mission and goals of our agency. We are highly connected to CASA’s Values and Regulatory Philosophy that underpin all we do. We understand how our roles directly contribute to aviation safety. We are a relationship-based organisation and value the unput and ideas of others.