School VET Transport Administrator - NWVR

Government schools; Melbourne; On-site; AUD 85,000 - 120,000; Full time

Job summary

Government schools in Melbourne's northern suburbs seek a School VET Transport Administrator to coordinate region-wide transport for VET clusters, schools, training providers and transport providers. Based in the Jobs, Skills and Pathways Team, the role supports localised transport solutions across the North Western Victoria Region.

The role requires strong logistics knowledge, relationship management, and a commitment to policy compliance and student outcomes.

Qualifications

• Demonstrated ability to translate policies into programs and projects.
• Strong interpersonal capability for internal and external stakeholders.
• Proven communication skills for reports and policy briefs.

Responsibilities

• Coordinate VET transport requests from clusters within a DE region.
• Process funding, invoices and financial documentation with controls.
• Submit transport routes for regional approval and monitor expenditures.

Skills

Interpersonal skills

Problem solving

Team orientation

Accountability

Professional representation

Work with stakeholders

Communication

Job description

School VET Transport Administrator - NWVR

Government schools – Melbourne Northern Suburbs VIC

• Demonstrated ability to model behaviours and attitudes consistent with Department values and support colleagues to adopt these behaviours and attitudes. Demonstrated ability to reflect upon practice and engaging in professional learning to continually improve the quality of the program.

Knowledge and proficiency

• Demonstrated expertise in all aspects logistics or transport operations.

Relationships and stakeholder engagement

• Demonstrated ability to develop and maintain strong relationships with internal and external stakeholders, using expertise in logistics to manage a range of complex and often competing needs.

Communication

• Demonstrated effective communication skills including oral and written skills when engaging with various stakeholders, including the ability to convey specialist concepts and policies to these stakeholders. Prepares reports and correspondence on issues that impact at a program level.

Data and digital skills

• Demonstrated an ability to use digital platforms to enter and manage program data in accordance with government policy and analyse data, to identify areas for improvement in program practice to improve student outcomes.

Project Delivery

• Demonstrated ability to translate policies and locally defined strategies into programs or projects that actively enable the achievement of cluster outcomes.
• Understands the wider department context when considering options to resolve issues and deliver effective solutions.

Flexibility and adaptability

• Demonstrated ability to respond quickly to change and is comfortable working collaboratively with internal and external stakeholders.

Selection Criteria DE Values

• Demonstrated ability to model behaviours and attitudes consistent with Department values and support colleagues to adopt these behaviours and attitudes. Demonstrated ability to reflect upon practice and engaging in professional learning to continually improve the quality of the program.

Knowledge and proficiency

• Demonstrated expertise in all aspects logistics or transport operations.

Relationships and stakeholder engagement

• Demonstrated ability to develop and maintain strong relationships with internal and external stakeholders, using expertise in logistics to manage a range of complex and often competing needs.

Communication

• Demonstrated effective communication skills including oral and written skills when engaging with various stakeholders, including the ability to convey specialist concepts and policies to these stakeholders. Prepares reports and correspondence on issues that impact at a program level.

Data and digital skills

• Demonstrated an ability to use digital platforms to enter and manage program data in accordance with government policy and analyse data, to identify areas for improvement in program practice to improve student outcomes.

Project Delivery

• Demonstrated ability to translate policies and locally defined strategies into programs or projects that actively enable the achievement of cluster outcomes.
• Understands the wider department context when considering options to resolve issues and deliver effective solutions.

Flexibility and adaptability

• Demonstrated ability to respond quickly to change and is comfortable working collaboratively with internal and external stakeholders.

Role

Jointhe Jobs Skills and Pathwaysteam as aVET Transport Administrator and helpstudents across the state access Vocational Education and Training. In this role you will work collaboratively with schools, VET Clusters, training providers, and transport companies toeffectively deliverlocalisedtransport solutions to expand access to VET.

Aboutthe VDSS Transport Fund:

VET is an important part of many students senior secondary education, helping them develop general and industry-specific knowledge and skills to prepare for a wide range of post-school pathways, including further study, training, and employment.

The Fund was introduced in 2023 to addressthe significant barrier that travel is for many students' - particularly those in rural and regional areas - when accessing VET,due to factors such as cost, travel time, and limited transport options to and from VDSS delivery sites.

As such, the Fund is a key mechanism for reducing barriers to VET and supporting increased participation across Victoria.

NewVDSS Transport modelcommencingin 2027:

The 2026-27 State Budgetincluded ongoing funding tocontinue the VDSS Transport Fund. From 2027, the fund willfocus on supporting schools and students with the most need to access VET.

The Fund willbe administered by four transport administrators, each sitting in one of the department's four regions. The transport fund will focus on delivering transport solutions to priority cohorts.

About theVETTransport Administratorrole:

The VET Transport Administratoris responsible forcompiling andcoordinating transport requests from VET Clusters for each DE region. Operating within a multi-disciplinary area team under the leadership of Jobs, Skills, and Pathways Managers,transport administrators will work closely withCluster Coordinators,government and non-government schools,training providers,and transport providers to ensure that the region's requested transport routes meet the criteria established by the department,including Child Safe protocols, and are costed within the allocated budget.

Successful applicants for the rolemusthave a strong understanding of:

• Logisticsortransportoperations
• School operations

And ideally have a familiarity with:

• School operations.
• Vocational Education and Training.

And will berequiredtodemonstrateskills and experience in:

• Highly developed interpersonal capability
• Professional judgement and maturity
• Problem solving and initiative
• Team orientation
• Personal accountability and reliability
• Professional representation
• Contribution to workplace culture

Role conditions

• Role location is area-based but specific work location(s) will bedeterminedas part of the recruitment process
• This role reports to the area Jobs,Skillsand Pathways Manager (JSPM)
• Work-related travel will be coveredin accordance withVictorian government and Department of Education policies

Responsibilities

The VETTransport Administratoris responsible fortheadministration of VET transport arrangements acrossa DE regionin accordance withDepartment policy, Transport Fund guidelines,andapproved funding allocations.Responsibilitiesinclude:

• Reviewingtransport requestssubmittedthrough VET Clusters against Department Transport Fund guidelines, eligibility requirements, fundingparametersand available allocations.
• Coordinatingthe processing of approved transport funding, invoices and associated financial documentation,maintainingaccuraterecords andappropriate financialcontrols.
• Submittingrequested transport routes tothe Regional Directorfor approval.
• Monitoringtransport expenditure against approved allocations andprovidingreal time advice to relevant JSPM ofanticipatedor known budget pressures,risksor improvement opportunities.
• Providingsupport to VET Cluster Coordinators on transport planning, funding, and reporting.
• Workingwith other VET Transport Administrators tofacilitateconsistent statewide practices.
• Populatingand updatingregion master transport document for submission to DE Central to support statewide transport planning.
• Fieldingqueries and actingas the key contact for issues management.
• Escalatingissues to the relevant DE Centralteamas necessary.
• Developingexpertisein transport coordination to support VET Cluster Coordinators and RPW teams.
• Liaisingwith VET Cluster Coordinators toassistwithdeterminingtransport requirements.
• Populatingregion master transport document with Request Form(s) with proposed transport routes and liaisingwith VET Cluster Coordinators and JSPMs on transport solutions asrequired.
• Providingquarterly transport updates, including financial updates,totheregion'sRPW area teams and DE Central.
• Providingoperational support to VET Cluster Coordinators on transport fund processes and guidelines.
• Actingas thecentral pointof contact for region transport enquiries.

• Ensuringcurrent VET transport routes, schedules, transport providerdetailsand relevant contact information are documented and communicated toparticipatingschools (including changes) and relevant DE personnel to support local emergency management planning and response.

  The incumbent can expect to beallocatedduties not specifically mentioned in this document but within the capacity, qualifications and experience normally expected from persons occupying positions at this level.

  The incumbent will be based at a primary location of work and may be expected to travel whererequired.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

A current Victorian driver's licence is required.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

• This position requires attendance of 30 days during school vacation periods, and a leave purchase allowance will be applied.
• Applicants will be required to attain a Working with Children's Check or equivalentWorking with Children Check
• Applicants should keep a copy of the position description as it cannot be accessed once the job has closed.
• If appointed from outside DE, successful applicants will be required to complete a pre-employment health declaration.

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

School VET Transport Administrator

Opportunity inNorth WesternVictoria Region

Join a passionate team dedicated to creating better education,trainingand employment opportunities for young Victorians.

1School VET Transport Administrator role is available in theNorth WesternVictoria Region.

Based within theJobs, Skills and Pathways Team, this roleis located intheLoddon Campaspeofficesand will involve travel throughout the region.

As a member of Schools and Regional Services (SRS) you will be part of a division that offers central, regional, and localexpertiseto enhance learning and development outcomes, supported by a diverse and geographicallydispersed workforce. Itcomprises17 areas within 4 regions, backed by 5 central office divisions, all collaborating to deliver improved outcomes for early childhood services, schools, communities, and learners, in line with Education State commitments.

SRS regions include divisions specialising in school performance, studentwellbeingand early childhood support, working with area-based teams to tailor local interventions and practices. The 17 areasprovidecrucial insights into local trends and issues,facilitatingeffective policy and program development and driving child and learner outcomes across all services and programs.