School Program Coordinator

Camberwell Grammar School; City of Melbourne; On-site; AUD 42,000 - 64,000; Part time

Benefits offered by this job

Professional development

Flexible salary packaging

Campus facilities access

Employee Assistance Program

Onsite staff parking

Job summary

Camberwell Grammar School is seeking an experienced part-time School Program Coordinator to lead and deliver aquatic programs for internal students, visiting schools, and community groups in Melbourne. You will manage bookings, contracts and feedback, while fostering partnerships with schools and aquatic staff to ensure high-quality delivery.

You will coordinate schedules, facilities and resources, with a focus on seamless operations, safety, and growth of community initiatives such as

Qualifications

• Demonstrated experience coordinating complex programs with multiple stakeholders.
• Strong scheduling, organisational and time-management skills.
• Experience in business-to-business relationships or partnerships.
• Excellent interpersonal, customer service and communication skills.
• Experience with attendance, utilisation or staffing data analysis.
• Knowledge of pool operations and aquatic staff rostering.

Responsibilities

• Coordinate aquatic programs for students and visiting groups.
• Manage enquiries, bookings, contracts and program feedback.
• Develop community water-safety initiatives.

Skills

Program coordination

Scheduling

Stakeholder management

Communication skills

Digital literacy

Data analysis

Envibe familiarity

Staff rostering

Education

Level 2 First Aid & CPR

AUSTSWIM qualification

Working with Children Check

National Police Check

Tools

Envibe

Spreadsheets

Bookings system

Job description

About Us

Camberwell Grammar School is an independent Anglican day school for boys from Pre-Preparatory to Year 12. We aim to give every student in our care the very best education in order to prepare them for life beyond school. We are a learning community, which encourages staff, students, past students and parents to involve themselves fully in all aspects of school life and to identify themselves with its values: Learning, Respect, Integrity, Courage and Optimism. We are proud of the warm spirit and sense of community that characterises our school family.

Our school campus is located in the leafy inner east suburb of Canterbury, on land originally inhabited by the Wurundjeri People of the Kulin Nation, and blends period architecture with exciting contemporary design and state-of-the-art facilities.

About The Role

We are seeking an experienced and highly organised School Program Coordinator to lead the planning, coordination and delivery of school based aquatic programs at Camberwell Grammar School.

Working closely with the Aquatics Manager, you will coordinate programs for internal CGS students, visiting schools and community organisations, ensuring programs are well planned, efficiently scheduled and delivered to a high standard. You will be the key link between schools, program administration and the pool deck, coordinating people, facilities, timetables and resources to ensure a seamless experience.

You will build and maintain strong relationships with visiting and prospective schools and community organisations, managing enquiries, bookings, contracts and program feedback, while identifying opportunities to grow and enhance our aquatic programs.

The role also provides an opportunity to contribute to the development of new community initiatives, including Water Safety Programs and tailored programs for diverse communities.

This is a part-time (0.73 FTE), term-time-only position, working 28 hours per week across Monday to Friday, 9.00 am to 2.30 pm, with two days finishing at 2.45 pm. We are happy to discuss the working arrangement with the successful candidate.

This is an exciting opportunity to make a meaningful contribution to the delivery and growth of aquatic programs within a supportive and well-resourced school environment.

About You

You are a highly organised and proactive professional who enjoys coordinating complex programs, managing competing priorities and building strong relationships.

You will bring excellent communication and interpersonal skills, with the confidence to work with schools, community organisations and internal stakeholders, manage expectations and identify opportunities to develop lasting partnerships.

You are a strong planner with excellent attention to detail and a practical, solutions focused approach. You can anticipate challenges, respond calmly under pressure and bring together people, facilities and resources to achieve successful program outcomes.

You will have a sound understanding of aquatic programs and pool-deck operations, together with strong digital and administrative skills. You are confident working with data, scheduling and systems, and enjoy finding ways to improve processes and program delivery.

Importantly, you are approachable, dependable and willing to be hands on, with a genuine commitment to providing high quality experiences for students, schools and community groups.

Knowledge & Skills

• Demonstrated experience coordinating complex programs involving multiple stakeholders, groups, staff, facilities and competing requirements.
• Strong scheduling, organisational and time-management skills, with exceptional attention to detail.
• Experience in business-to-business relationship management, sales or partnership development.
• Excellent interpersonal, customer service and communication skills.
• Proven ability to build strong relationships and confidently manage prospective and existing clients.
• Strong digital literacy, including experience working with spreadsheets, reporting and data.
• Experience analysing attendance, utilisation, staffing or financial data to inform planning and decision-making.
• Experience with Envibe or the ability to quickly learn comparable recreation or aquatic management systems.
• Sound knowledge of aquatic programs, swimming lessons, water safety and/or recreation programs.
• An understanding of pool operations, lane allocation, staffing requirements and pool-deck logistics.
• Experience working with swimming instructors, lifeguards, supervisors or other aquatic staff.
• Experience contributing to staff rostering and determining appropriate staffing requirements.
• The ability to coordinate and influence staff and stakeholders without necessarily having direct line-management responsibility.
• A calm, decisive and practical approach to problem-solving.
• A strong work ethic, positive attitude and willingness to learn.

Qualifications

• Level 2 First Aid and CPR qualification
• AUSTSWIM or an industry recognised equivalent qualification
• Working with Children Check
• National Crime Check
• Pool Lifeguard Award (desirable)
• SCTA Coaching Qualification (desirable)

WHY JOIN CAMBERWELL GRAMMAR SCHOOL?

At Camberwell Grammar School we have a vision of learning which encompasses all aspects of life - not just the intellectual, but also the social, cultural, physical and spiritual. Our programs are deliberately structured to educate the whole student - not just the mind. We hope to educate committed citizens of the future, interested and passionate about the problems facing our world and with the skills necessary to do something about them.

You will play a pivotal role in this vision.

Benefits Of Working At Camberwell Grammar

• Genuine support and dedicated funding for continuous professional growth and learning opportunities
• Competitive remuneration and flexible salary packaging options
• Access to exceptional campus health and sports facilities, including an onsite gym, 50m swimming pool, and subsidised wellbeing classes
• Proactive staff wellbeing initiatives and confidential support through our Employee Assistance Program (EAP) for you and your family
• A structured, thoughtful onboarding process designed to welcome you warmly into the fabric of our school
• Dedicated onsite staff parking on our beautiful campus
• A welcoming, innovative, and deeply collaborative team environment
• The opportunity to contribute to a genuinely sustainable campus community

Applications close: Sunday 27 September 2026 at 11.00pm.

Child Safety Commitment Statement

Camberwell Grammar School is unwavering in its commitment to the safety and wellbeing of all children and young people in its care. We are dedicated to creating a secure, inclusive, and respectful environment where every student feels valued, respected, and empowered to thrive.

Child Safety And Wellbeing Responsibilities

• Actively identify, assess, and mitigate risks to child safety within the school environment, both physical and digital.
• Implement the school’s child safety policies and practices to safeguard students from harm.

Fostering Wellbeing

• Create a positive and inclusive environment that supports the emotional, social, and academic needs of all students.
• Work collaboratively with students, families, and colleagues to promote a culture of respect, inclusion, and safety.

Responding To Concerns

• Monitor and report any concerns or incidents regarding child safety to the school’s Child Safety Officer or designated authority.
• Maintain accurate and confidential records of all child safety concerns or incidents.

Engaging With Diverse Needs

• Support children from a variety of cultural, linguistic, and socioeconomic backgrounds.
• Demonstrate an understanding of and commitment to meeting the unique needs of students with disabilities or other specific challenges.

Modelling Ethical Conduct

• Exhibit professional behaviour that aligns with the school’s values and child safety standards.
• Lead by example to foster a culture of trust, respect, and accountability.

Camberwell Grammar School invites candidates who share our commitment to child safety and wellbeing to contribute to our community and help every student reach their full potential.