Sample Coordinator (Part Time)

Sportsgirl Pty Ltd; Melbourne; On-site; AUD 30,000 - 47,000; Part time

Benefits offered by this job

Free onsite parking

Generous team member product discount

Discounted private health insurance

Great team member referral bonus

Flexible working arrangements

Career development opportunities

Job summary

Sportsgirl, Melbourne-based, is seeking a part-time Sample Coordinator to support campaign and ecommerce shoots. You will manage all sample jewellery, dresses, and accessories, ensuring accurate tracking, labeling, and timely availability across Marketing, Buying, Creative and Studio teams.

The role requires strong organisational skills, attention to detail, and hands‑on coordination. Office-based with flexibility for in‑office presence as needed; prior MS Office experience is essential.

Qualifications

• Strong attention to detail and strong organisational skills.
• Demonstrated experience using MS Office.
• Strong time management.
• Problem solving capabilities.
• Ability to manage multiple tasks and deadlines.
• Love of fashion and product.
• Proactive, collaborative and adaptable nature.

Responsibilities

• Sample coordination and tracking.
• Maintain accurate sample records and ensure sample locations, status and availability are updated.
• Prepare and maintain shoot sample racks in line with campaign and ecommerce requirements.
• Ensure samples are organised, labelled, steamed, presented and ready for shoots as required.
• Coordinate sample returns following shoots or campaigns use.
• Ensure samples are returned to the correct teams or locations.
• Identify missing, damaged or delayed samples and follow up.
• Manage the sample tracker, ensuring it is up to date and correct.
• Provide hands‑on administrative and coordination support to the team linked to sample movement.

Skills

Attention to detail

Organisational skills

Time management

Problem solving

Multitasking

Love of fashion

Proactive & collaborative

Tools

MS Office

Job description

About Sportsgirl

Proudly Melbourne-born, The Sportsgirl brand and our iconic bold stripes have been part of contemporary Australian fashion culture since 1948. We’ve created a vibrant community where creativity and self-expression thrive, and as a business, we are committed to providing inclusive fashion for all Australians.

As part of The Sussan Group, we're proud to be a Certified B Corporation™. This certification independently verifies that The Sussan Group meets high standards of performance, accountability, and transparency. Our commitment to sustainability and social impact benefits everyone—from our team to our customers, and our suppliers.

As a business, we’re committed to creating meaningful change, in measurable and transparent ways. By listening to and representing our community, we believe in the power of positivity, hope and kindness to create positive change in the world. The Sportsgirl team is here to champion our vibrant community called Generation Sportsgirl, every step of the way.

Our Role

This is an exciting, part time 2 day per week, opportunity for someone who loves fashion to join the team in supporting the sample coordination to ensure the right samples are available, tracked and ready for our campaigns, ecommerce, content and marketing requirements.

You will be super-organised and be the go-to person for each of our samples - and there are lots! You will know where every piece of sample jewellery is at any given time, or sample dress, pair of jeans - any sample we have, you will know exactly where it is!!

You will prepare and maintain the shoot sample racks to be ready to go, as well as work with each of our teams, as our samples are used by different departments so your tracking and coordination of each sample is paramount!

This position plays an important role in maintaining samples to ensure a seamless shoot and campaign delivery for our brand. You will be building relationships across the business and working closely with many different teams including Marketing, Buying, Creative and Studio partners.

This role would be very well suited to someone who is looking for a part time, 2 days per week role with flexibility to be in the office and has a can-do, proactive nature with willingness to be extremely hands‑on.

What your day-today will look like

• Sample coordination and tracking
• Maintain accurate sample records and ensure sample locations, status and availability are updated
• Prepare and maintain shoot sample racks in line with campaign and ecommerce requirements
• Ensure samples are organised, labelled, steamed, presented and ready for shoots as required
• Coordinate sample returns following shoots or campaigns use
• Ensure samples are returned to the correct teams or locations
• Identify missing, damaged or delayed samples and follow up
• Manage the sample tracker, ensuring it is up to date and correct
• Provide hands‑on administrative and coordination support to the team linked to sample movement

Our ideal candidate will have

• Strong attention to detail and strong organisational skills
• Demonstrated experience using MS Office
• Strong time management
• Problem solving capabilities
• Ability to manage multiple tasks and deadlines
• Love of fashion and product
• Proactive, collaborative and adaptable nature

Why work for Sportsgirl?

Here’s why you should choose a career at Sportsgirl:

• Join a Certified B Corporation and become a member of a dynamic and purpose‑driven company.
• Opportunities for all team members to be involved in our impact initiatives, including Reconciliation Action Plan (RAP).
• Participate in our long-standing community partnership program with the National Youth Mental Health Foundation, headspace.
• Join a supportive team that values creativity, diversity and growth.

We also offer some amazing benefits, including:

• Free onsite parking
• Generous team member product discount
• Discounted private health insurance
• Great team member referral bonus
• Flexible working arrangements
• Career development opportunities

If this opportunity aligns with your skills and aspirations, we would love to connect with you.

The Sussan Group is committed to supporting an inclusive recruitment process ensuring a fair recruitment experience. We celebrate diversity and advocate inclusion and are committed to building and fostering a diverse and accessible workplace and culture.

Please advise us if you need any necessary access requirements or adjustments throughout the recruitment process.