Sales & Administration Support Officer

Midcoast Trucks; Macksville; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Monthly lunches

Job summary

Midcoast Trucks is seeking a highly organised Sales Administration Support Officer to back our Sales, Transport, Finance and Operations teams. Based at Centra Park Street, this hands-on role ensures day-to-day operations run smoothly through accurate administration, compliance and cross-Department coordination.

The successful candidate will manage calls, process invoices, handle vehicle registrations and keep records up to date while supporting reporting and operational tasks across departments.

Qualifications

• Strong administrative and organisational skills.
• High attention to detail and accuracy.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage incoming calls and act as the primary customer contact.
• Processing invoices, payments, credit applications and financial admin.
• Managing vehicle registrations, permits and compliance documentation.
• Maintaining stock records, movements and reporting.
• Supporting transport administration, including invoicing and timesheets.
• Managing emails and general office administration.
• Maintaining company records, registers and documentation.
• Assisting with reporting and operational support across departments.

Skills

Administrative skills

Organisational skills

Communication skills

Multitasking

Job description

We are seeking a highly organised Sales Administration Support Officer to support our various Departments including Sales, Transport, Finance and Operations.

Located at our new Centra Park Street premises, this is a hands‑on role responsible for ensuring the smooth day-to-day running of operations through accurate administration, compliance, and coordination across multiple departments.

Key Duties

• Manage incoming calls and act as the primary customer contact, providing assistance, resolving enquiries, and ensuring a positive customer experience.
• Processing invoices, payments, credit applications and financial admin
• Managing vehicle registrations, permits and compliance documentation
• Maintaining stock records, movements and reporting
• Supporting transport administration, including invoicing and timesheets
• Managing emails and general office administration
• Maintaining company records, registers and documentation
• Assisting with reporting and operational support across departments

About You

• Strong administrative and organisational skills
• High attention to detail and accuracy
• Excellent communication and customer service skills
• Ability to manage multiple priorities in a fast‑paced environment

Highly regarded:

• Experience in transport, automotive or heavy vehicle industries
• Experience with registrations, compliance or invoicing systems

What’s on Offer

• Stable, long-term position
• Supportive team environment
• Exposure to transport, sales and operational functions
• Monthly lunches

Additional Information

• Employment subject to standard pre‑employment checks
• Terms and conditions apply in line with relevant Award