Research And Policy Project Coordinator (Pelvic Pain And Endometriosis)

The Royal Aust & Nz Coll Of Obs & Gynae; Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Salary packaging

Hybrid working conditions

Leave options

Wellbeing and diversity initiatives

Job summary

The Royal Aust & NZ Coll of Obs & Gynae in Melbourne, VIC, is seeking a Research and Policy Project Coordinator to support evidence-based guidelines on Pelvic Pain and Endometriosis. You will coordinate multidisciplinary groups, facilitate consultation processes and translate evidence into practical resources for clinicians and consumers.

The role involves meeting coordination, document management, and liaison with clinical experts, working in a hybrid environment with a focus on women's health

Qualifications

• A tertiary qualification, or equivalent experience in administration and project support.
• Experience in coordinating meetings and maintaining records/minutes.
• Strong communication with diverse stakeholders and teams.
• Ability to collaborate and share information across disciplines.
• Excellent writing, planning and organisational skills.

Responsibilities

• Coordinate multiple guideline development groups on Pelvic Pain and Endometriosis.
• Provide administrative support for meetings, agendas and papers.
• Assist Chairs and members with follow-ups and inquiries.
• Support time-limited working parties and documentation management.
• Maintain document management systems and reference library.
• Support reporting to committees and respond to enquiries.

Skills

Meeting coordination

Stakeholder liaison

Verbal and written communication

Planning and time management

MS Word/Excel

CRM systems

Bibliography software (EndNote)

Education

Tertiary qualification in administration or health project support

Tools

Word

Excel

EndNote or bibliography software

CRM systems

Job description

Research and Policy Project Coordinator (Pelvic Pain and Endometriosis)

The Royal Aust & NZ Coll of Obs & Gynae – Melbourne VIC

About the College:
The Royal Australian and New Zealand College of Obstetricians and Gynaecologists (RANZCOG) is the leading standards body responsible for the training and education of specialists and GP obstetricians in obstetrics and gynaecology in Australia and New Zealand.

RANZCOG is committed to the establishment and maintenance of the highest possible standards of practice in women's health and provides programs in training, accreditation and continuing professional development (CPD) that are responsive to the evolving health care needs of women.

RANZCOG supports research into women's health and act as an advocate for women's healthcare by forging productive relationships with individuals, the community and professional organisations, both locally and internationally.

An exciting opportunity exists to contribute to the development of evidence-based clinical guidelines that make a meaningful difference to women’s health. In this role, you’ll coordinate bi-national Guideline Development Groups, collaborate with clinical experts and support the development of key guidelines, including those on Pelvic Pain and Endometriosis. You’ll play an important role in bringing together clinicians, facilitating consultation processes and helping translate evidence into practical guidance and accessible resources for healthcare professionals and consumers.

Key Responsibilities:

• Coordinate the activities of a number of multi-disciplinary guideline development groups working simultaneously to develop/update RANZCOG clinical guidelines on Pelvic Pain, Endometriosis and other identified women’s health priority areas in accordance with contemporary evidence-based processes (Grade 1)
• Provide administrative support of working party meetings (videoconferences) including: setting meeting dates, preparation and distribution of agenda and meeting papers, compilation and release of meeting records and follow-up actions.
• Assist Chairs and working party members to progress activities and follow-up actions out of session, including fielding enquiries, coordinating correspondence and consultations, as required.
• Support the establishment and stand down of time-limited working parties through administrativetasks of members’ correspondence, evaluation and maintenance of registers.
• Coordinate the document management systems (electronic register and tracking systems) that support RANZCOG guidelines, including maintenance of a central reference library using bibliography software (EndNote or similar software).
• Assist in Guideline Development Group reporting requirements to relevant Committees.
• Field online and time sensitive enquiries in relation to clinical guideline development initiatives and issues, as they arise.
• Support the review and development of the Pelvic Pain and Endometriosis clinical guidelines.
• Support the review and development of clinician and consumer information resources (e.g. Quick Reference Guides and Patient Information Pamphlets), including associated record keeping and inventory processes.
• Undertake other duties as requested by the Research and Policy Project Lead (Pelvic Pain and Endometriosis) and/or Dean of Research and Policy.

Ko wai koe | About you - Key Selection Criteria

• A tertiary qualification, or an equivalent combination of relevant training and/or working experience in administration and project support, preferably in a health setting.
• Proficiency in meeting coordination, including demonstrated experience in the preparation of meeting papers and coordination of records (minute taking).
• Demonstrated interpersonal skills and the ability to liaise and communicate effectively with a wide variety of stakeholders, individuals, and groups.
• Ability to work collaboratively and share information with colleagues and key stakeholders.
• Highly developed verbal and written communication skills, particularly with regard to document writing and correspondence.
• Highly developed planning and organisational skills, including the ability to effectively handle conflicting priorities, establish timeframes, and meet deadlines
• Knowledge of personal computers within a MS Windows environment (advanced skills in Word/Excel, use of customer relationship management systems), and online portals supporting the workflows of clinical guidance statement development.
• An interest in, and commitment to, issues concerning women’s health is an advantage.
• A demonstrated understanding/experience in medical research, including evidence-based clinical practice guidelines, is an advantage.

Ka whiwhi koe i te aha | What you will get in return

Working at RANZCOG means enjoying a strong sense of purpose and engaging in meaningful work every day. Some of our benefits include:

• Salary packaging
• Flexible and hybrid working conditions
• A range of leave options for all that life throws at you
• Commitment to wellbeing, inclusion and diversity

We are proud to be an accredited Great Place to Worksince 2023, with a current score of 83%! We are also recognised as a Work 180Employer of Choice for Women since 2022 and recently ranked in the top 101 Workplaces for Women across Australia. You can find out more about all of our accreditations on our website!

We are dedicated to building a diverse, inclusive, and authentic workplace. We are committed to a culture of diversity and inclusion that embraces and celebrates the differences and similarities within our staff, trainee, and member workforce.

We encourage applications from First Nations, LGBTQIA+, and neurodivergent peoples; as well as parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith.

Feel like you don’t meet all the requirements for this role? Studies have shown that women and ethnic minorities are less likely to apply for jobs unless they meet every single qualification.If you are interested in this role but feel your experience doesn’t align perfectly with the job description, we still encourage you to apply. You may be just the right candidate for this or other roles at the College.

Please visit our Careers at RANZCOG webpage for more information on our benefits, candidate support and to get an idea of what our recruitment process is like.

Applications Close: 13 November 11:59 PM (AEST/AEDT).

RANZCOG acknowledges and pays respect to the Traditional Custodians of the lands, waters and communities across Australia, on which our staff live and work, and to their Elders, past, present and future.Sovereignty has never been ceded. It always was and always will be, Aboriginal land.RANZCOG recognises the special status of Māori as tangata whenua in Aotearoa New Zealand and is committed to meeting its obligations as Te Tiriti o Waitangi partners.