Registrar, Ballarat

Magistrates' Court of Victoria; Ballarat; On-site; AUD 90,000 - 120,000; Full time

Job summary

Magistrates' Court of Victoria in Ballarat is seeking a Registrar to play a vital role in delivering fair, efficient, and accessible justice to the community. This fixed-term position until August 2027 involves court-based proceedings, client services, administrative duties, and exercising statutory powers.

You will lead registry staff, work with judicial officers and other stakeholders, and contribute to operational excellence in a fast-paced environment.

Qualifications

• Must have completed the MCV Trainee Court Registrar Program and have broad experience across Jurisdictions.
• Strong leadership and people management experience.
• Advanced knowledge of court protocols, procedures, and legislative requirements.

Responsibilities

• Provide high-quality service to court users via telephone and counter enquiries.
• Prepare, process, and manage administrative and statutory documentation.
• Exercise discretionary quasi-judicial and statutory powers in accordance with relevant legislation, Court rules, precedents, and Practice Directions.
• Lead, coach, and support registry staff to achieve operational excellence.
• Build and maintain effective relationships with internal and external stakeholders.

Skills

Leadership

People management

Communication

Judgement

Attention to detail

Problem-solving

Education

MCV Trainee Court Registrar Program

Certificate IV in Government (Court Services)

Experience across Jurisdictions

Job description

Magistrates' Court of Victoria – Ballarat VIC

• Leadership opportunity offering career development. Fixed term until August 2027
• Enjoy the benefits of a regional lifestyle, with the opportunity to make a meaningful impact in the local community
• Broaden your court expertise in a supportive and collaborative environment

About Us

Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission.

Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative Tribunal (VCAT), the Judicial College of Victoria, the Judicial Commission of Victoria, and Court Services Victoria (CSV) are referred to as the ‘Courts Group'.

Our people enable the Courts Group to deliver on each jurisdiction's own strategic priorities while also pursuing strategic opportunities that are interconnected and deliver benefits more broadly.

The Magistrates' Court of Victoria (MCV) has a long history of providing justice for the people of Victoria in metropolitan and regional courts across the state. The MCV determines in excess of 200,000 cases per annum at 51 venues, dealing with over 90 percent of all adult cases that come before Victorian courts each year.

MCV aims to be an innovative, accessible and responsive court that provides quality services to the Victorian community.

About the Role

Join the Magistrates' Court of Victoria as a Registrar and play a vital role in delivering fair, efficient, and accessible justice to the community. This is a dynamic and rewarding opportunity for a professional who thrives in a fast-paced environment, exercises sound judgement, and is committed to public service excellence.

As a Registrar, you will undertake a diverse range of responsibilities, including court-based proceedings, client services, administrative functions, and the exercise of statutory powers. No two days are the same as you work collaboratively with judicial officers, legal practitioners, Victoria Police, the Office of Public Prosecutions, court users, and members of the public.

Key responsibilities:

• Provide high-quality service to court users via telephone and counter enquiries.
• Prepare, process, and manage administrative and statutory documentation.
• Exercise discretionary quasi-judicial and statutory powers in accordance with relevant legislation, Court rules, precedents, and Practice Directions.
• Lead, coach, and support registry staff to achieve operational excellence.
• Build and maintain effective relationships with internal and external stakeholders.

As a senior member of the registry team, you will also provide leadership, guidance and support to staff, drawing on your advanced knowledge of court operations, protocols and procedures to foster a high-performing and collaborative team environment.

About You

You must have completed the MCV Trainee Court Registrar Program and have broad experience across Jurisdictions. You are a resilient leader with exceptional communication and interpersonal skills. You thrive in a complex and fast-paced environment. You will bring:

• Strong leadership and people management experience.
• Advanced knowledge of court protocols, procedures, and legislative requirements.
• Excellent verbal and written communication skills.
• Strong judgement, attention to detail, and problem-solving capabilities.
• The ability to manage competing priorities while delivering high-quality outcomes.
• Certificate IV in Government (Court Services) or equivalent.

Other information

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

We aim to create a workforce that reflects the community in which we live.

If you require adjustments to the recruitment and selection process or require an alternative format to any of the application material, please don't hesitate to email the contact person listed in the advertisement.

As part of our commitment to a safe and respectful workplace, CSV conduct pre-employment checks, including reference checks, police checks and misconduct screening. These checks are handled confidentially, with care and are a standard part of our hiring process to ensure the right fit for both candidates and Court Services Victoria.