Regional Administration & Operations Manager

Coffey Testing; Caboolture; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Recognition & reward program

Monthly lab events/competitions

Health and wellness initiatives

Supportive and friendly team

Job summary

Coffey Testing is seeking a Regional Administration Manager to support the Southern Queensland and Northern NSW region from the North Brisbane Office in Caboolture. You will oversee timesheets, payroll compliance, AP/AR, site mobilisation, events, staff movements, and tender documentation, while maintaining regulatory knowledge and efficient regional administration workflows.

The role requires senior admin experience with a large stakeholder base, strong communication, and the ability to manage

Qualifications

• Senior administration experience within a medium to large stakeholder base.
• Exposure to timesheet entry/rostering.
• Exposure to GeoTester or alternate LIMS system.
• Experience as a Return-to-Work Coordinator (desirable).
• Strong attention to detail and excellent verbal and written communication skills.
• Initiative and problem-solving skills with the ability to work autonomously with little direction/supervision.
• Sound Microsoft Office skills (particularly Excel and Word) and the ability to pick up new systems easily.
• Great time management skills to manage competing priorities and to meet critical deadlines.

Responsibilities

• Employee timesheets and rostering, including monitoring invoicing forecasting;
• Assurance of payroll compliance processes, including gaining a thorough understanding of the EA (Enterprise Agreement);
• Accounts Payable support including compliance to ASL (Approved Supplier List) and DOA (Delegation of Authority);
• Accounts Receivable Support including assisting with invoicing queries and requirements;
• Site mobilisation including management of client/project portals, site inductions and required licenses;
• Organisation of regional location events and functions, including external client/marketing functions and internal team functions such as monthly activities and events as per schedule;
• Assisting to proactive maintenance to ensure up to date employee records, including qualifications and training;
• Assistance with management of staff movements within the region such as new employees, terminations, secondments, transfer, ensuring costs are being captured in correct cost centres;
• Collating and completing pre-qualification and tender documents;
• Organising and managing fleet maintenance activities, such as arranging vehicle services, registrations, GPS vehicle tracking etc;
• Ensuring contract compliance by completing and submitting contracts for review via the DRER process;
• Facilitating local inductions;
• Nominated Mental Health and Return to Work Coordinator;
• Management of Radiation within region including Developing and maintain a current working knowledge of radiation developments, legislation, and practice for the relevant state / territory within the region; and
• Update the national nuclear density gauge register to maintain an accurate inventory and track nuclear density gauge movements.

Skills

Senior administration experience

Timesheets & rostering

Microsoft Office skills

Attention to detail

Verbal and written communication

Autonomy

Time management

Tools

GeoTester / LIMS

Job description

Coffey Testing is seeking a Regional Administration Manager to support the Southern Queensland and Northern NSW region from the North Brisbane Office in Caboolture. You will oversee timesheets, payroll compliance, AP/AR, site mobilisation, events, staff movements, and tender documentation, while maintaining regulatory knowledge and efficient regional administration workflows.

The role requires senior admin experience with a large stakeholder base, strong communication, and the ability to manage