Recruitment and Onboarding Administrator

Australian Energy Regulator; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

The Australian Energy Regulator (AER) is seeking a Recruitment and Onboarding Administrator to support back-office recruitment and onboarding across the APS framework. You will administer processes in TechnologyOne and collaborate with AER and APS colleagues to deliver recruitment plans aligned with the schedule.

You will work under general direction, reporting to the Recruitment Team Leader, and have opportunities to contribute ideas and implement improvements to current approaches and

Qualifications

• Australian Citizenship – our successful candidate must be an Australian Citizen
• Security clearance – our successful candidate is required to hold, or have the ability to obtain and maintain a security clearance at the required level
• Employment check – your suitability for employment will be assessed through a screening process.

Responsibilities

• support managers to document role requirements
• advertise employment opportunities
• administer the AER’s online recruitment system
• liaise with other APS agencies and departments to facilitate merit lists being used
• prepare online application forms
• update applicants on the outcome of their applications with the AER
• prepare and release employment offers
• facilitate new starters’ onboarding and successful internal applicants’ movement within the AER
• monitor for, respond to and resolve recruitment, onboarding and organisation structure related queries with some complexity
• manage the AER’s establishment (i.e. positions, reporting lines and organisation charts/structure) in the AER’s human resource system
• advise applicants and managers about the APS employment framework and recruitment processes and systems
• be a collegiate partner with other AER and APS colleagues and representing the AER Human Resources team professionally
• draft standard operating procedures, user guides and templates
• support procurement processes including invoice management
• contribute to changes and improvements in recruitment services including system enhancements, documenting knowledge and drafting best practice recruitment materials.

Job description

Recruitment and Onboarding Administrator

As a Recruitment and Onboarding Administrator, you will use your exceptional customer service skills and conscientiousness to administer the AER’s back-office recruitment and onboarding functions.

You will apply (or quickly acquire and apply) your understanding of recruitment processes and systems, the Australian Public Service (APS) employment framework and best-practice recruitment and selection methods.

You will work collaboratively and collegiately with AER and APS colleagues to deliver the critical recruitment function for the AER. You will collaborate with stakeholders and deliver recruitment plans in line with the AER recruitment schedule.

You will use your knowledge and experience to administer and facilitate outcomes through the AER’s Enterprise Resource Platform (TechnologyOne). You will have the opportunity to contribute ideas and implement improvements to current approaches and practices.

Working under general direction and reporting to the Recruitment Team Leader, you will administer the AER’s back-office recruitment and onboarding functions.

As a Recruitment and Onboarding Administrator, you will use your exceptional customer service skills and conscientiousness to administer the AER’s back-office recruitment and onboarding functions.

You will apply (or quickly acquire and apply) your understanding of recruitment processes and systems, the Australian Public Service (APS) employment framework and best-practice recruitment and selection methods.

You will work collaboratively and collegiately with AER and APS colleagues to deliver the critical recruitment function for the AER. You will collaborate with stakeholders and deliver recruitment plans in line with the AER recruitment schedule.

You will use your knowledge and experience to administer and facilitate outcomes through the AER’s Enterprise Resource Platform (TechnologyOne). You will have the opportunity to contribute ideas and implement improvements to current approaches and practices.

Working under general direction and reporting to the Recruitment Team Leader, you will administer the AER’s back-office recruitment and onboarding functions.

The key duties of the position include:

As a Recruitment and Onboarding Administrator, you will:

• support managers to document role requirements
• advertise employment opportunities
• administer the AER’s online recruitment system
• liaise with other APS agencies and departments to facilitate merit lists being used
• prepare online application forms
• update applicants on the outcome of their applications with the AER
• prepare and release employment offers
• facilitate new starters’ onboarding and successful internal applicants’ movement within the AER
• monitor for, respond to and resolve recruitment, onboarding and organisation structure related queries with some complexity
• manage the AER’s establishment (i.e. positions, reporting lines and organisation charts/structure) in the AER’s human resource system
• advise applicants and managers about the APS employment framework and recruitment processes and systems
• be a collegiate partner with other AER and APS colleagues and representing the AER Human Resources team professionally
• draft standard operating procedures, user guides and templates
• support procurement processes including invoice management
• contribute to changes and improvements in recruitment services including system enhancements, documenting knowledge and drafting best practice recruitment materials.

Eligibility

• Australian Citizenship – our successful candidate must be an Australian Citizen
• Security clearance – our successful candidate is required to hold, or have the ability to obtain and maintain a security clearance at the required level
• Employment check – your suitability for employment will be assessed through a screening process.

Getting to know the Australian Energy Regulator

The Australian Energy Regulator (AER) works to make energy consumers better off, now and in the future. We focus on ensuring a secure, reliable and affordable energy future for Australia as it transitions to net zero emissions.We regulate electricity networks and covered gas pipelines, in all jurisdictions except Western Australia. We set the amount of revenue that network businesses can recover from customers for using these networks.From 1 July 2026, the AER structurally separated from the Australian Competition and Consumer Commission (ACCC) and transitioned into a standalone non-corporate Commonwealth entity with its own accountable authority, staff and budgetary control.The separation of the AER from the ACCC is a significant regulatory reform aimed at improving the governance and operational autonomy of the AER.