Records Management Specialist

Childrens Court; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

The Children's Court of Victoria is seeking a Records Management Specialist to manage the disposition of on-site and secondary storage records, including transfer to secondary storage, the State Archive and lawful destruction in line with the Public Records Act 1973 (Vic).

You will provide specialist records management advice, lead projects, and ensure compliant, efficient records disposition practices across the Court, supporting the entire records lifecycle.

Qualifications

• Experience coordinating records disposal activities and delivering projects within agreed timeframes.
• Strong analytical and problem-solving skills with the ability to identify issues and implement practical solutions.
• Ability to understand broader impacts and make informed decisions.
• A systems-thinking approach to identify trends, risks and opportunities for improvement.
• Commitment to continuous improvement and effective recordkeeping practices.

Responsibilities

• managing records disposal, archiving, storage and access processes
• providing specialist records management advice and guidance
• leading records management projects and initiatives
• building stakeholder relationships and representing the Court at relevant forums
• supporting compliance, risk management and continuous improvement activities
• maintaining accurate records in line with legislative requirements

Skills

Records management

Analytical skills

Problem solving

Systems thinking

Continuous improvement

Job description

Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission.

Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative Tribunal (VCAT), the Judicial College of Victoria, the Judicial Commission of Victoria, and Court Services Victoria (CSV) are referred to as the ‘Courts Group'.

Our people enable the Courts Group to deliver on each jurisdiction's own strategic priorities while also pursuing strategic opportunities that are interconnected and deliver benefits more broadly.

ChCV

The Children's Court of Victoria (ChCV) isa specialist court that hears and determines cases in two divisions. The Family Division hears and determines cases involving the care and protection of Victorian children who are at risk of harm. The Criminal Division hears and determines the criminal charges brought against children between the ages of 10-17 years.

As a specialist and dedicated court, we are able to focus solely on responding to the particular needs and interests of children, young people and their families. This focus guides our approach to the delivery of judicial, dispute resolution, registry and support services, as well as the physical environment of our courts.

The ChCV expertly and fairly applies the law in cases involving children and young people. We work closely with youth justice, legal services, child protection and other community-based services to provide a multi-disciplinary court response to address the best interest of children in need of protection, whilst promoting the accountability and rehabilitation of young offenders and in doing so, improving community safety.

About the Role

The Records Management Specialist manages the disposition of the Children's Court of Victoria's on-site and secondary storage records holdings, including the transfer of records to secondary storage, the State Archive and lawful destruction in accordance with the Public Records Act 1973 (Vic).

The position provides specialist records management advice and leadership to support compliant, effective and efficient records disposition practices across the Court. It is responsible for ensuring records disposition activities are undertaken in line with Victorian public sector records management standards, requirements and principles, while supporting the ongoing management of the Court's records lifecycle.

Responsibilities include:

• managing records disposal, archiving, storage and access processes
• providing specialist records management advice and guidance
• leading records management projects and initiatives
• building stakeholder relationships and representing the Court at relevant forums
• supporting compliance, risk management and continuous improvement activities
• maintaining accurate records in line with legislative requirements

About You

The ideal candidate will have experience in the disposition of Victorian public records, with court records experience highly regarded, and be able to demonstrate:

• experience coordinating records disposal activities and delivering projects within agreed timeframes
• strong analytical and problem-solving skills, with the ability to identify issues and recommend practical solutions
• the ability to understand broader impacts and make informed decisions
• a systems-thinking approach, with the capability to identify trends, risks and opportunities for improvement
• a commitment to continuous improvement and effective recordkeeping practices.

Other information

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

We aim to create a workforce that reflects the community in which we live.

If you require adjustments to the recruitment and selection process or require an alternative format to any of the application material, please don't hesitate to email the contact person listed in the advertisement.

As part of our commitment to a safe and respectful workplace, CSV conduct pre-employment checks, including reference checks, police checks and misconduct screening. These checks are handled confidentially, with care and are a standard part of our hiring process to ensure the right fit for both candidates and Court Services Victoria.