Receptionist

Government schools; Shire of South Gippsland; Sur place; AUD 60 000 - 70 000; Plein temps

Résumé du poste

Government schools in Victoria seek an Education Support class staff member to assist teachers and coordinate basic administrative functions within an educational program. The role operates under supervision and aligns with school policy and guidelines.

Responsibilities include data management, supporting communication, and coordinating administrative tasks to maintain efficient school operations for student support services.

Qualifications

• Demonstrated capacity to perform duties consistent with guidelines and frameworks.

Responsabilités

• Provide routine clerical or administrative support including front office enquiries, mail deliveries.

Connaissances

Team collaboration

Oral & written communication

Technical knowledge

Advising management

Professional learning

Formation

Certification up to 3 years

Outils

VASS administration

VET administration

Description du poste

Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. SC2 Demonstrated capacity to work and collaborate with others in a team environment. SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills. SC4 Possess the technical knowledge and expertise relevant to the position. SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area. SC6 A commitment to professional learning and growth for both self and others. Role An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher. Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

An education support class position at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co‑ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time.
• The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Coordinate staff timetabling
• Undertakes VASS and/or VET administration support
• Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected] Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at https://www2.education.vic.gov.au/pal

Location Profile About Bass Coast Specialist School

Bass Coast Specialist School opened with just seven students and, in 2027 and will have more than 70 students enrolled in 2027, all living within the boundaries of the Bass Coast Shire. Most students travel to school by bus, with three buses servicing the areas of Grantville, Phillip Island and Inverloch. The school is a purpose-built facility situated within the extensive Bass Coast Learning and Educational Precinct, with green fields bordering two sides of the grounds and the Bass Coast College senior campus located next door. The school comprises eleven classrooms, each with an adjoining accessible bathroom, an indoor gymnasium, sensory room, engine room, art room, music room, teaching kitchen, consulting rooms and a hydrotherapy pool, which is nearing completion. The school has expansive grounds that provide excellent opportunities for outdoor learning, recreation and play, complemented by a variety of play equipment.

Our Students and Learning Bass Coast Specialist School

provides individualised learning programs for students aged between five and eighteen years who have an intellectual disability. Some students also have additional disabilities, including muscular dystrophy, epilepsy, cerebral palsy and/or autism. Our School Vision¿to educate our students to communicate, be kind, be safe and be lifelong learners¿influences every aspect of school life. This vision is underpinned by our values of belonging, community, success, respect and relationships. Together, our vision and values guide the delivery of a comprehensive education that equips students with the skills, knowledge and confidence they need to transition successfully into adult life and participate meaningfully in their community. Senior students have opportunities to undertake a School-Based Apprenticeship or Traineeship (SBAT), with pathways available in horticulture at Bass Coast Specialist School and baking at South Gippsland Specialist School. Community Access and Independence Bass Coast Specialist School owns five buses, enabling students to access a range of community facilities and experiences. These include the local swimming pool, gym, library and nearby beaches. The school is committed to developing the skills students need to become as independent as possible and to participate meaningfully in their community. We provide a happy, safe and supportive learning environment that fosters confidence, encourages personal growth and strengthens students' sense of belonging.

Our Staff

Our exceptional staffing levels enable us to provide individualised support tailored to each student's unique needs, abilities and learning goals. This commitment ensures that every student is valued, supported and encouraged to reach their full potential.