Proposal Specialist

DroneShield; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Job summary

DroneShield in Sydney is seeking a dedicated Proposal Specialist to own select responses across Australia and international defence markets. You will coordinate with sales, engineering, legal, finance and executives to deliver high-quality, compliant submissions.

This hands-on role suits a strategic doer who can manage the writing and content development while guiding cross-functional inputs to meet tight deadlines in a fast-paced environment.

Qualifications

• 2+ years in technology proposal development, defence/aerospace or dual-use sectors.
• Familiarity with ASDEFCON and government procurement.
• Strong writing, editing, and content development skills.
• Excellent organisational and project management abilities.
• Experience with offset programs and defence participation advisable.
• Ability to work cross-functionally with diverse teams.
• Proficient with MS Office, SharePoint, Teams, Jira and Salesforce.

Responsibilities

• Vet inbound opportunities with Commercial Directors.
• Own the full lifecycle of proposal responses.
• Lead writing across technical, management, and executive sections.
• Coordinate inputs from SME, commercial, legal, finance, and engineering.
• Set proposal plans, timelines, and review cycles.
• Run internal reviews and apply feedback.
• Develop library of reusable content and boilerplate.

Skills

Proposal writing

Project management

Defence/Aerospace

ASDEFCON familiarity

Content development

Cross-functional collaboration

MS Office

Jira

Salesforce

SharePoint

Tools

Microsoft Word

Excel

PowerPoint

Teams

SharePoint

Jira

Salesforce

Job description

Work with cutting-edge AI technology that helps make the world a safer and more secure place. DroneShield (ASX:DRO) develops market-leading counter-drone solutions used by military organisations, government agencies, airports, critical infrastructure operators, and law enforcement operating in some of the most challenging and high-stakes environments in the world. Employees work at the forefront of innovation, solving complex technical problems and delivering mission-critical capabilities where performance, reliability, and speed matter.

As an ASX200-listed company and the world's only publicly listed pure-play counter-drone business, DroneShield is experiencing rapid growth. Revenue increased from A$57 million in 2024 to more than A$217 million in 2025, supported by record profitability, a global sales pipeline exceeding A$2.5 billion, and annual R&D investment of over A$50 million.

Since 2017, DroneShield has grown from 11 employees to more than 550 globally, with operations across Australia, the United States, Europe, and the Middle East, supporting customers in over 70 countries.

The role is based at DroneShield's Sydney headquarters, which houses corporate, commercial, engineering, and operational teams supporting the company's global growth and customer base.

About The Role

DroneShield seeks a Proposal Specialist to own select proposal responses—including RFPs, RFIs, RFQs, and other submissions—across Australia and international defence and security markets in support of regional Commercial Directors.

This role may be in-office or hybrid, with an expectation of generally working at least 3 days per week from our Sydney HQ. This role is ideal for a strategic doer—someone comfortable managing a proposal response while writing the bulk of it.

You will collaborate closely with sales, engineering, legal, finance, and executive stakeholders. You will manage inputs across cross-functional teams to develop compelling, high-quality, compliant proposals. This is a hands‑on role suited to someone who thrives in a fast-paced environment and is passionate about delivering winning bids.

Responsibilities, Duties And Expectations

• Consult and collaborate with Commercial Directors in vetting and critically evaluating inbound opportunities.
• Own and manage the full lifecycle of proposal responses from initial review to final submission—including internal gating reviews, compliance, scheduling, content development and delivery.
• Lead the writing effort, developing high-quality narrative content across technical, management, and executive sections.
• Coordinate inputs from subject matter experts, commercial, legal, finance, and engineering to deliver complete and compliant submissions.
• Establish and manage proposal plans, timelines, response matrices, and internal review cycles.
• Run internal reviews and incorporate feedback to continuously improve response quality.
• Contribute to building and maintaining a library of reusable content, templates, past performance examples, and standard boilerplate.

Qualifications, Experience And Skills

• 2+ years of hands‑on experience in technology proposal development, preferably in defence, aerospace, or dual‑use sectors.
• Familiarity with ASDEFCON, defence and/or government procurement.
• Exceptional writing, editing, and structuring skills—you’re confident developing core content yourself.
• Outstanding organisational and project management skills—you can independently manage internal and external stakeholders and multiple bids simultaneously under tight deadlines.
• Experience with defence industrial participation (offset) programs is highly desirable, including the ability to assess offset obligations, develop industrial participation strategies, model offset credit requirements, engage with local industry partners, and support compliance reporting for government defence procurements in Europe and other international markets.
• Skilled at working cross-functionally with local and remote technical and non-technical teams.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), collaboration tools such as SharePoint, Teams, Jira, and Salesforce.

Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.

Data Privacy

DroneShield Group Pty Ltd collects and processes personal information for recruitment and hiring purposes. Where applicable, personal information is processed on the basis of DroneShield's legitimate interests in assessing and selecting candidates for employment. For further information regarding how we collect, use, disclose, store and retain personal information, including your privacy rights, please refer to our Privacy Policy: https://www.droneshield.com/privacy-policy