Proposal Manager I, II, III

Amentum; Alice Springs; On-site; AUD 90,000 - 150,000; Full time

Job summary

Amentum is seeking multiple Proposal Managers to join the Proposals team in Australia. You will lead end-to-end proposal development, coordinate with stakeholders, ensure compliant submissions, and mentor junior team members. Roles vary by level from PM I to PM III with increasing responsibility and experience.

The team works under tight deadlines in a safety-conscious environment, with strong emphasis on documentation, planning, and continuous improvement of processes.

Qualifications

• Certificate or Diploma in Business, Management, Project Management, or related field.
• Zero to two years of related experience in proposals or administrative support (PM I).
• Two to five years of related experience in proposal coordination (PM II).
• Five to ten years in proposal development and project management (PM III).
• Proficiency with Microsoft Office and Adobe suites; document management experience.

Responsibilities

• Manage end-to-end proposal development and submission.
• Analyse RFP requirements and develop proposal strategies.
• Coordinate and review proposal deliverables.
• Mentor and support Proposal Manager team members.
• Ensure proposal documentation adheres to control processes.
• Support proposal reporting for stakeholders and management.
• Collaborate with stakeholders on interpretation, compliance, and clarifications.
• Drive proposal development initiatives and continuous improvement.

Skills

Proposal management

Project management

RFP interpretation

Mentoring

Communication

Education

Diploma or undergraduate qualification in Business/Management/PM

Certificate or Diploma in Business/Management/Project Management

Undergraduate qualification in Business/Management/PM

Tools

Microsoft Office

Adobe suites

SharePoint

MS Project

Job description

Purpose and Impact:

Amentum is seeking multiple Proposal Managers to serve as core members of the Proposals team. This role provides proposal development support across Amentum programs within a dynamic and complex environment, leading the development and submission of clear, compliant and compelling proposal solutions and execution packages.

The Proposal Manager is responsible for integrating with key stakeholders to deliver effective, efficient and timely proposals, often under tight deadlines.

Work Schedule:

8 hours per day, 5 days per week

Essential Responsibilities:

• Manage the end-to-end proposal development and submission process, including interpretation of RFPs, coordination of RFIs, development of solution strategies, SOW preparation, bid analysis, strategic planning, and execution package development.
• Analyse RFP requirements and develop proposal strategies that align with customer expectations and organisational business objectives.
• Facilitate the development, coordination, and review of proposal deliverables.
• Mentor and support Proposal Manager team members in workload management and professional development.
• Ensure all proposal documentation is maintained in accordance with established document control processes and procedures.
• Support proposal reporting activities for stakeholders and management as required.
• Liaise with stakeholders to support proposal interpretation, compliance, and clarification activities.
• Collaborate with colleagues to drive proposal development initiatives and support continuous improvement outcomes.
• Monitor proposal schedules, milestones, and commitments with internal and external stakeholders.
• Maintain accurate and up-to-date proposal records and documentation.
• Promote and maintain workplace health, safety, and compliance practices.
• Perform other duties as required.

Work Environment, Physical Demands, and Mental Demands:

The position is desk based and sedentary in nature, the ability to lift items up to 5kgs may be required occasionally.

Minimum Requirements (Knowledge, Skills, and Abilities):

Minimum qualifications vary by career level. Experience may substitute for education where applicable.

Proposal Manager I (0-2 Years):

• Certificate or Diploma in Business, Management, Project Management, or related field, or equivalent combination of education and/or experience.
• Zero to two (2) years of related experience in proposals, contracts, procurement, or administrative support.
• Proposal and project management process knowledge.
• Proposal document preparation using Microsoft Office and Adobe suites.
• Document management experience.

Proposal Manager II (2-5 Years):

• Diploma or undergraduate qualification in Business, Management, Project Management, or related field, or equivalent combination of education and/or experience.
• Two (2) to five (5) years of related experience in proposal coordination or contract support.
• Proposal and project management process knowledge.
• Proposal document preparation using Microsoft Office and Adobe suites.
• Document management experience.

Proposal Manager III (5-10 Years):

• Undergraduate qualification in Business, Management, Project Management, or related field required.
• Five (5) to ten (10) years of progressive experience in proposal development and project management.
• Demonstrated proposal and project management process knowledge.
• Proficiency in proposal document preparation using Microsoft Office and Adobe suites.
• Document management experience. SharePoint and MS Project experience preferred.

Clearance Required:

Active U.S. Secret or TS/SCI Clearance; or equivalent Australian NV1 or Top-Secret Positive Vetting (TSPV) Department of Defense Security Clearance and ability to maintain that clearance or obtain higher clearance

STATEMENT OF WORK REQUIREMENTS

All personnel assigned to work at site shall be:

• At least 18 years of age.
• Able to fluently read, write and speak English
• Australian or US Citizen

This position is designated as a safety sensitive position.

As part of our commitment to maintaining a safe and compliant work environment, Amentum is a drug-free workplace and requires all personnel to comply with company drug and alcohol policies as a condition of employment. Employment is contingent upon successful completion of the drug screening process. Please note that this may include pre-hire screening for marijuana, as well as other federally controlled substances due to Amentum's role as a federal contractor and trusted partner to the US Government.

Other Responsibilities:

Safety

Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.

Quality

Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance

Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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