Project Systems Lead & Control, Construction & Development

Matchbox; Sydney; Hybrid; AUD 140,000 - 210,000; Full time

Job summary

Firmus Technologies in Sydney, Australia is seeking a Project Systems Lead to own the Procore platform end-to-end across APAC, driving rollout, configuration and training. You will consolidate project data from SharePoint and Aconex, and align with finance and procurement systems for end-to-end workflows.

You will lead integrations with NetSuite and Procurify, build centralized dashboards, and support PMO and Finance with governance, risk and reporting.

Qualifications

• Hands-on experience as a Procore administrator, product owner or platform lead, ideally across multiple projects or regions.
• A track record of implementing enterprise business systems across multiple sites, from design and testing through to go-live and support.
• Experience migrating data between systems and consolidating separate platforms.
• Working knowledge of system integrations (APIs, middleware or integration platforms) with ERP and finance systems.
• Strong data and reporting skills, including building dashboards in Power BI or similar tools.
• A sound understanding of project controls in capital projects: cost, schedule, change, risk and stage-gate governance.
• Experience designing and delivering training for users with different levels of digital confidence.
• Clear communication with project teams, finance, executives and vendors, and the confidence to push back on unnecessary complexity.
• Ability to travel regularly across Australia and Asia, and to obtain any visas or work permits required.

Responsibilities

• Own Procore end-to-end configuration, permissions, templates and releases.
• Lead country-by-country rollout and train in-country teams.
• Migrate project data from legacy systems to Procore with minimal disruption.
• Integrate Procore with NetSuite and Procurify for seamless finance/procurement workflows.
• Build and maintain centralized dashboards covering schedule, cost and risk.
• Support budget, commitments and change tracking within Procore.

Skills

Procore administration

Platform lead

Enterprise systems implementation

Data migration

System integrations

Power BI dashboards

Project controls knowledge

Training design & delivery

Clear stakeholder communication

Travel flexibility

Tools

Procore

Power BI

APIs / middleware

ERP/Finance systems

Job description

# Project Systems Lead & Control, Construction & DevelopmentFirmus TechnologiesOn-site • Sydney, New South Wales, AustraliaFull-time## Role OverviewFirmus TechnologiesFirmus Technologies is a global leader pioneering the development and operation of efficient AI infrastructure across Asia Pacific.Founded in Australia in 2019, our mission is to create the most efficient AI infrastructure by combining cutting-edge technology with a steadfast commitment to sustainability.At Firmus, we are unique in our approach. We design, build, and operate a new class of digital infrastructure – the AI Factory. Through our model-to-grid technology approach, we have pushed the boundaries of multi-generational liquid cooling systems, energy management, AI software orchestration, and construction. For our customers, this approach allows us to make every watt count and deliver low-cost AI tokens globally.Firmus AI CloudOur large-scale GPU cloud platform, Firmus AI Cloud, is purpose-built to deliver energy-efficient AI compute at scale to customers.It empowers developers, enterprises, educational institutions, and government users to train and deploy AI models with unmatched efficiency and cost savings. With an ever-growing suite of services and applications, we are committed to delivering a cloud experience that is market-leading, proprietary, and built to scale.Role SummaryFirmus is building AI Factories across Asia Pacific, and our Development portfolio needs a single, verified view of schedule, cost, risk and contract status. This role owns the platform that view depends on.As Project Systems Lead, you will set up, test and roll out Procore across every country we operate in, then act as the single point of contact for its ongoing support and improvement. You will bring our project information together in one place, connect it with the other systems the business relies on, and build the portfolio data and dashboards our leaders use to make decisions.Sitting within the Development Division, you will support Project Controls and Governance and the PMO. They own the processes and the numbers; you own the system, the data and the automation behind them. Every process, field and approval step should earn its place, data should be entered once, and anything that can sensibly be automated should be.Key ResponsibilitiesPlatform ownership* Own the Firmus Procore instance end to end, including configuration, permissions, templates, standards and release management.* Act as the single point of contact for Procore across the business and the main relationship with Procore's account, support and development teams.* Work with Procore to scope, build and test customisations that fit how Firmus delivers projects.Rollout and adoption* Plan and lead a country-by-country rollout, starting with Tasmania, Sydney, Melbourne, Malaysia and Indonesia, and extending to new regions as the portfolio grows.* Test configurations with project teams before go-live and set clear readiness criteria for each rollout.* Design and deliver practical training for in-country teams, on site and remotely, and build a network of local champions.Bringing project information together* Map the project information currently held in SharePoint, Aconex and separate systems, and agree what moves, what is archived and what stays.* Migrate projects one at a time, timed around key dates so live projects are not disrupted.* Keep any interim integrations simple, each with an agreed end date, and close old SharePoint and Aconex project workspaces once they are no longer needed.Integrations* Lead the integration of Procore with NetSuite (finance) and Procurify (procurement) so commitments, costs, invoices and payments flow without re-entry.* Over time, assess links to contractor-used platforms such as CxAlloy (commissioning and quality) and HammerTech (site safety and contractor management), so Firmus receives contractor data without anyone entering it twice.Portfolio data and reporting* Build and maintain centralised, portfolio-level data and dashboards covering schedule, cost, risk and contract status.* Automate the monthly portfolio reporting pack from a single data source.* Make the handover from project data to executive reporting reliable and traceable, supporting the weekly Portfolio Controls Group, monthly Executive Portfolio Review, stage-gate reviews and Board reporting.* Replace manual status updates with live dashboards wherever possible, so meetings can focus on decisions.Financial controls support* Support Project Managers, the PMO and Finance with budget, commitment and change tracking, AP/AR visibility and cashflow forecasting in Procore.* Help ensure every active project is baselined and reconciled to contracted customer dates.Skills & Experience* Hands-on experience as a Procore administrator, product owner or platform lead, ideally across multiple projects or regions.* A track record of implementing enterprise business systems across multiple sites, from design and testing through to go-live and support.* Experience migrating data between systems and consolidating separate platforms.* Working knowledge of system integrations (APIs, middleware or integration platforms) with ERP and finance systems.* Strong data and reporting skills, including building dashboards in Power BI or similar tools.* A sound understanding of project controls in capital projects: cost, schedule, change, risk and stage-gate governance.* Experience designing and delivering training for users with different levels of digital confidence.* Clear communication with project teams, finance, executives and vendors, and the confidence to push back on unnecessary complexity.* Ability to travel regularly across Australia and Asia, and to obtain any visas or work permits required.Location & ReportingLocation: Based in Australia or Singapore, with regular travel to Firmus offices and project locations in Australia and Asia (initially Tasmania, Sydney, Melbourne, Malaysia, Indonesia and Singapore)Reporting to: GM Project Controls and Governance, Development DivisionEmployment BasisPermanent full-timeDiversityAt Firmus, we are committed to building a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds who are passionate about creating a more sustainable future through innovative engineering solutions.Join us in our mission to revolutionize the AI industry through sustainable practices and cutting-edge engineering. Apply now to be part of shaping the future of sustainable AI infrastructure.