Project Support Officer

Kirra Services; Canberra; On-site; AUD 90,000 - 130,000; Part time

Job summary

Kirra Services is seeking an immediate-start Secretariat Support Officer in Canberra to assist PMO governance forums, prepare agendas, coordinate papers, minute-taking, and track actions, risks and decisions. The contract runs until December 2026 with multiple six-month extension options.

The role involves supporting Executive-level Board meetings, updating PMO artefacts such as RAID logs and status reports, and ensuring timely distribution of materials.

Qualifications

• Demonstrated attention to detail across project documentation and governance artefacts.
• Strong written and verbal communication with stakeholders at all levels, including executives.
• Proven ability to identify and implement process improvements to boost PMO efficiency and reporting quality.

Responsibilities

• Provide secretariat support to Program governance forums, including preparation of agendas, coordination of papers, minute-taking, and tracking of actions, risks, and decisions
• Support Executive-level Program Boards meetings, ensuring timely distribution of materials and accurate capture of outcomes
• Maintain and update PMO artefacts, including RAID logs, action registers, meeting packs, and status reporting

Skills

Attention to detail

Stakeholder engagement

Written and verbal communication

Process improvement

Job description

Commencing ASAP
Contracteduntil December 2026 (Multiple 6-month extension options)
Must be an Australian Citizen with a Negative Vetting 1

Responsibilities

• Provide secretariat support to Program governance forums, including preparation of agendas, coordination of papers, minute‑taking, and tracking of actions, risks, and decisions
• Support Executive-level Program Boards meetings, ensuring timely distribution of materials and accurate capture of outcomes
• Maintain and update PMO artefacts, including RAID logs, action registers, meeting packs, and status reporting

Commencing ASAP
Contracteduntil December 2026 (Multiple 6-month extension options)
Must be an Australian Citizen with a Negative Vetting 1

Responsibilities

• Provide secretariat support to Program governance forums, including preparation of agendas, coordination of papers, minute‑taking, and tracking of actions, risks, and decisions
• Support Executive-level Program Boards meetings, ensuring timely distribution of materials and accurate capture of outcomes
• Maintain and update PMO artefacts, including RAID logs, action registers, meeting packs, and status reporting

Skills/Experience

• Demonstrated excellent attention to detail, ensuring accuracy and consistency across project documentation, reporting, and governance artefacts.
• Strong written and verbal communication skills, with the ability to engage effectively with stakeholders across all levels, including client and executive audiences.
• Proven ability to identify and implement process improvements, enhancing PMO efficiency, governance practices, and reporting quality

WHO WE ARE

Kirra Services is a leading provider of IT services and recruitment personnel, headquartered in Canberra, ACT. Award-winning winners of the Seek SARA 2025 Small Recruitment Company of the Year, we partner closely with a range of Federal Government agencies and are continuously seeking talented professionals to join our growing team.

Kirra Services is proudlySupplyNationCertified and majority Indigenous-owned. We are committed to creating opportunities for all Australians and strongly encourage Aboriginal and Torres Strait Islander candidates to apply for all roles.