Project Manager, Online Enrolment

Department of Education; Melbourne; On-site; AUD 110,000 - 150,000; Full time

Job summary

The Department of Education is seeking a proactive Project Manager to drive the rollout and continuous improvement of the online enrolment platform for Victorian schools and families. You will translate enrolment policy requirements into system enhancements, develop communications and guidance materials, and coordinate implementation activities across central office, regions and IMTD.

The role is a fixed-term, full-time position until 31 December 2027, with a focus on delivering practical

Qualifications

• Experience leading complex policy work and delivery of policy-driven initiatives.
• Ability to translate policy requirements into system enhancements and guides.
• Strong communications skills for regions, schools and executives.

Responsibilities

• Lead policy analysis and advise on enrolment policy settings for the online platform.
• Develop communications, guidance and training materials for regions and schools.
• Coordinate policy-related enhancements, stakeholder engagement and delivery.
• Prepare briefings, presentations and communications for internal and external audiences.
• Translate strategic direction into project deliverables and manage governance.

Skills

Policy analysis

Project management

Stakeholder engagement

Change management

Communications

Job description

An exciting opportunity is available in the Enrolment Policy Unit in the New Schools and Education Plans Branch.

As Project Manager, you will play a pivotal role in supporting the rollout and continuous improvement of the department’s online school enrolment platform. You will be responsible for translating policy requirements into system enhancements, developing communications and guidance materials, and coordinating key implementation activities.

Key responsibilities:

• Leading policy analysis and advising on how enrolment policy settings should be reflected in the online platform, including identifying, scoping and prioritising system enhancements in partnership with IMTD.
• Developing high quality communications, guidance and training materials for regions and schools to ensure accuracy and alignment with broader departmental policies, strategies and change processes.
• Managing the enrolment policy related list of enhancements, including developing policy positions, coordinating stakeholder engagement and supporting successful delivery.
• Leading stakeholder engagement across the department to represent enrolment policy, including preparing high-level project briefings, presentations and communications for internal and external audiences.

About you:

This role is ideal for a highly proactive and adaptable individual who has strong experience leading complex policy work, delivering strategic communications and have a strong ability to support stakeholders through change.

This is a unique opportunity to drive meaningful change in the Victorian education system and make a difference in how schools and families interact with enrolment processes.

About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

About the Division

The School Provision and Establishment Division leads strategic oversight of programs and services that have a strong interface between the Schools and Regional Services Group and the Victorian School Building Authority. The division's key functions include planning to meet Victoria's growing student population, end-to-end support for establishing new schools, meeting the compliance requirements for school registration, and ensuring equitable enrolment policies.

About the role

This is a fixed term, full time role till 31-DEC-2027.

The Project Manager will play a central role in delivering an initiative that translates enrolment policy to digital platforms used by schools and families.

As part of the Enrolment Policy Team, the Project Manager will work across central office, regions and the Information Management and Technology Division (IMTD), ensuring alignment between policy, system design and implementation. The role will be responsible for translating strategic direction into project deliverables, gathering feedback from regions and schools, supporting governance, and providing high-quality advice to senior executives and decision-makers.

Key responsibilities include:

• Representing enrolment policy and processes in the roll out of digital platforms for schools and families, including to support system refinements.
• Leading the development and delivery of project plans, workstreams and implementation approaches to support system-wide change.
• Collaborating with regional, central and other stakeholders to facilitate practical implementation of policy and process.
• Managing project timelines and risks, and providing regular advice and reporting to executive sponsors.
• Leading stakeholder engagement across the Department, including preparing high-level project briefings, presentations and communications for internal and external audiences.
• Providing policy and operational advice to ensure systems reflect legislative requirements and support schools effectively.
• Prepari ng and reviewing communications to ensure alignment with broader departmental policies, strategies and change processes.
• Refining business processes, policy artefacts and system functionality in preparation for future phases of rollout.

Further information

The Department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

Applications for this job close 11.59pm on Thursday 22 October 2026.