Project Coordinator

OHV; City of Melbourne; On-site; AUD 80,000 - 100,000; Full time

Job summary

A leading public oral health agency in Victoria is seeking a Project Coordinator to oversee the Electronic Oral Health Record (EoHR) project. This fixed-term full-time position until December 18, 2026, offers competitive salary, 5 weeks of annual leave, and various employee benefits. The role involves coordinating project activities, engaging stakeholders, and ensuring timely delivery. Join a vibrant team culture focused on collaboration and creativity in a supportive environment.

Benefits

5 weeks annual leave

Financial wellbeing package

Mental wellbeing support

Public transport accessibility

Comprehensive health support

Qualifications

• Hands-on experience in coordinating project activities and monitoring timelines.
• Proficient in Microsoft Office suite, with ability to adapt to new software.
• Clear communication with stakeholders and project teams.

Responsibilities

• Coordinate project management activities and ensure compliance with governance.
• Track and monitor project activities while developing relationships with stakeholders.

Skills

Project Management Experience

Technical Proficiency

Organisational and Time Management

Strong Communication Skills

Assist with Change Management Initiatives

Tools

Microsoft Office

Project Management Software

Job description

• Take Your Career to the Next Level: Project Co‑Ordinator. Fixed Term Full Time until 18 December 2026 opportunity.
• Competitive salary commensurate with skills and experience.
• 5 weeks Annual Leave + additional employee benefits.
• Vibrant team culture where collaboration, creativity and mutual support are at the core of everything we do.

About Oral Health Victoria:

Oral Health Victoria (formerly Dental Health Services Victoria) is the leading public oral health agency in Victoria. We aim to improve the oral health of all Victorians, particularly vulnerable groups, and those most in need. Oral Health Victoria (OHV) is funded by the State Government to provide clinical dental services to eligible Victorians. As trusted advisors in public oral health policy and program and guideline development, we continue to contribute to improving oral health in our communities.

About the role:

The Electronic Oral Health Record (EoHR) project represents a significant multimillion-dollar digital transformation initiative at OHV, transforming how we deliver oral healthcare services. We are seeking an EoHR Project Coordinator who will work collaboratively with the Program Manager to ensure the EoHR Implementation meets governance, reporting and execution requirements. The Project Coordinator is responsible for coordination of project management activities, tracking and monitoring whilst developing and maintaining strong relationships with internal and external stakeholders.

A bit about you:

• Project Management Experience: You bring hands‑on experience in coordinating project activities, effectively engaging internal and external resources, monitoring timelines, contributing to risk management to ensure successful outcomes and timely delivery of EoHR Program.
• Technical Proficiency: You are proficient in Microsoft Office suite, including Project (or similar project management software) Outlook, Word, Excel and PowerPoint, with the capacity to quickly adapt to new software and digital systems.
• Organisational and Time Management: You work closely with the Program Manager to ensure project schedules are maintained with a high level of quality and accuracy, supporting on‑time project delivery.
• Strong Communication Skills: You facilitate clear and effective communication between the stakeholders, project team, OHV, agencies, subject matter experts, and vendors, ensuring that all parties are aligned and information flows smoothly.
• Assist with Change Management Initiatives: You play a key role in monitoring change management initiatives by ensuring the timely creation, publishing, and quality of high‑quality education content and communication materials.

Highly desirable but not a must - let’s explore how you can contribute!

• Familiarity with Basic Financial Management: You have a solid understanding of fundamental financial management practices.
• Knowledge of Healthcare Change Management: You have a solid understanding of change management principles, particularly in relation to the implementation of clinical systems, ensuring smooth transitions and adoption across teams.

What’s in it for you?

• It’s the people who make the difference at OHV!Join a friendly and collaborative team in a supportive and dynamic setting.
• Financial Wellbeing.In addition to your salary, you can take advantage of a generous salary package that could provide you with a great way to reduce the amount of tax you pay - and get more from your salary. Salary package up to $9,010 to assist with everyday living more affordable.
• Mental wellbeing.Carlton boasts several green spaces, including the beautiful Carlton Gardens which provides a relaxing break from the office. Perfect for lunchtime strolls to recharge!
• Public Transport. Carlton is well‑connected by public transport, including trams and buses, making commuting convenient. The proximity to the CBD also means you can easily access various transport options.
• Comprehensive support.We provide an annual flu vaccine as a commitment to public health and corporate responsibility, a committed Employee Assistance Program through TELUS Health and a vibrant wellbeing hub to promote healthy habits and preventive care.
• Proximity to the City Center.Located just north of Melbourne's CBD, Carlton offers easy access to the heart of Melbourne’s economic and cultural activities. This means you can enjoy the benefits of being close to the city without constant hustle and bustle.
• Culinary Scene. Work at Carlton, where it is renowned for its decadent food scene and charismatic culture.Whether you’re looking for a quick lunch or a more leisurely meal after work, there are plenty of options nearby.

To view the position description, please click here.

Discover why our team loves working here! Visit our website: Oral Health Victoria to learn about our unique collaborative culture and the amazing benefits we offer.

We warmly invite you to apply today and take advantage of this unique and exciting opportunity to join our team! Tosubmityour application, please click ‘Apply’ and follow the prompts.

Alternatively, for a confidential discussion, please contact Pamela George at [e-mail].

Applications close: Tuesday 16 December, 11.59pm

We will be actively shortlisting during the advertising period, so please send through your application ASAP. Please note: We reserve the right to withdraw from this job advertisement prior to the closing date once suitable candidates have been identified.

We acknowledge that diversity increases our ability to transform and achieve better health outcomes therefore we encourage applications from Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse background, all members of the LGBTQI community and people with disability.

If you require any reasonable adjustments to fully participate in our recruitment process, please email [e-mail].

OHV is committed to child safety and wellbeing and has zero tolerance for child abuse and harm. We provide an inclusive and welcoming environment where cultural safety for children is promoted and practiced.

OHV is a public health service and requires employees to be vaccinated in accordance with Department of Health policies or guidelines and/or public health orders issued by the government.