Project Coordinator

EPEC Group; City of Melbourne; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Snack bar and drinks

Team events

Professional memberships

Employee Assistance Program

Novated leasing

Job summary

EPEC Group is seeking a Project Coordinator to support planning, execution and completion of high voltage infrastructure projects in Melbourne. You will coordinate across engineering, procurement and construction teams, manage schedules and budgets, and ensure compliance with technical and safety standards.

This role suits someone with project administration experience who wants to advance in HV and renewable energy delivery, with national travel as required.

Qualifications

• 2+ years of experience in project administration or coordination.
• Proficiency using Pronto or a similar system for project activities such as work orders, procurement and estimates.
• Proficiency in Microsoft Project and the Microsoft Office suite.
• Strong written and verbal communication skills, with well-developed interpersonal and negotiation ability.
• A strong ability to manage multiple priorities and meet deadlines.
• Exposure to project management study or a related qualification is well regarded, though not essential.
• Availability for national travel and occasional work away from home, based on project demand.
• Comfortable working across both office and field-based environments as required.
• Flexibility to work hours that meet business and customer requirements.

Responsibilities

• Assist in developing project plans, schedules and budgets, and help identify and manage risks or delays.
• Coordinate with engineering, procurement and construction teams to keep project components on track.
• Provide administrative support at project start-up, including travel coordination and tender submission data.
• Support invoicing, budget tracking and cost control functions for the project team.
• Maintain document management systems and process correspondence, contractor claims and governance paperwork.
• Conduct site visits and inspections to help verify compliance with technical, safety and quality standards.
• Assist in the allocation and tracking of project resources, including personnel, equipment and materials.
• Build strong working relationships across the delivery team, clients and external stakeholders.

Skills

Project coordination

Communication

Time management

Stakeholder management

Problem solving

Travel readiness

Education

Project management study (well regarded)

Tools

Pronto

Microsoft Project

Microsoft Office

Job description

About Us

EPEC Group is a nationally recognised high-voltage engineering and EPC partner, providing HV power engineering, EPC (for substations, lines and BESS BoP), testing and compliance services, along with market modelling, SCADA and Hardware-in-the-Loop capability.

About Us

EPEC Group is a nationally recognised high-voltage engineering and EPC partner, providing HV power engineering, EPC (for substations, lines and BESS BoP), testing and compliance services, along with market modelling, SCADA and Hardware-in-the-Loop capability.

Since being founded in 2019, EPEC has grown rapidly to become a trusted delivery partner on some of Australia's most complex renewable energy projects, from 400 MW solar farms and 200 MW battery storage systems to 330 kV substations delivered for international developers entering the Australian market for the first time. Founded by specialists in power system engineering, project delivery and generator compliance, our mission is to simplify the grid connection process and remove the uncertainty that costs projects time and money.

We manage connections to the National Electricity Market (NEM) through end-to-end solutions, from pre-enquiry through to connection, registration, testing, compliance and commercial operations. What sets EPEC apart is that everything is delivered in-house: power system modelling, EPC construction, SCADA, commissioning and compliance testing, all under one roof and one point of accountability.

Our six core values — Customer Centric, Certainty, Enjoyment, Future Focused, Integrity, and Safety — are at the heart of everything we do.

The Role

EPEC Group is seeking a Project Coordinator to support the planning, execution and completion of high voltage infrastructure projects. Reporting to the Head of Engineering, Senior Project Manager or Project Director, you will coordinate across engineering, procurement and construction teams, help manage schedules and budgets, and support compliance with technical and safety standards.

This role is well suited to someone with a solid grounding in project administration who is looking to build your career within high voltage and renewable energy infrastructure delivery.

Responsibilities

• Assist in developing project plans, schedules and budgets, and help identify and manage risks or delays.
• Coordinate with engineering, procurement and construction teams to keep project components on track.
• Provide administrative support at project start-up, including travel coordination and tender submission data.
• Support invoicing, budget tracking and cost control functions for the project team.
• Maintain document management systems and process correspondence, contractor claims and governance paperwork.
• Conduct site visits and inspections to help verify compliance with technical, safety and quality standards.
• Assist in the allocation and tracking of project resources, including personnel, equipment and materials.
• Build strong working relationships across the delivery team, clients and external stakeholders.

About You

• 2+ years of experience in project administration or coordination.
• Proficiency using Pronto or a similar system for project activities such as work orders, procurement and estimates.
• Proficiency in Microsoft Project and the Microsoft Office suite.
• Strong written and verbal communication skills, with well-developed interpersonal and negotiation ability.
• A strong ability to manage multiple priorities and meet deadlines.
• Exposure to project management study or a related qualification is well regarded, though not essential.
• Availability for national travel and occasional work away from home, based on project demand.
• Comfortable working across both office and field-based environments as required.
• Flexibility to work hours that meet business and customer requirements.

Why Join EPEC Group?

This is your chance to be part of a reputable, forward-thinking organisation with a strong brand and a culture that values innovation, collaboration, and excellence.

What We Offer

• Work on complex, high-impact infrastructure projects
• Fully stocked snack bar and drinks
• Collaborate with high-performing teams and industry experts
• Enjoy a culture that values growth, innovation, and collaboration
• Opportunities for leadership, development, and career progression
• Frequent team and social events
• Professional memberships
• Access to EAP and novated leasing
• Flexible working to support work/life balance