Project Controller / Project Controls

Stantec Consulting International Ltd.; City of Melbourne; On-site; AUD 110,000 - 160,000; Full time

Benefits offered by this job

Genuine Flexible Working Arrangements

Additional leave options

Learning and Talent Development

Mentoring programs

Professional memberships

Salary Continuance Insurance

Mental Health & Wellbeing programs

Service Recognition Awards

Job summary

Stantec Consulting International Ltd. is seeking a Project Controller to support project delivery across a portfolio of building projects in Melbourne. You will coordinate setup, monitor performance, forecast finances, and maintain quality processes using established tools and dashboards.

You will work with Project Managers, technical teams and business leaders to ensure adherence to project governance, schedules, and budgets while delivering timely reporting and issue resolution.

Qualifications

• Experience in project administration, project controls, project finance or a similar support role.
• An understanding of project financials, including budgets, actual costs, forecasts, invoicing and financial reporting.
• Commercial awareness and understanding of how scope, schedule, resources and quality influence delivery and profitability.
• Practical understanding of project management processes with ability to support controls and governance.
• Strong organisational and administrative skills with attention to detail.
• Good communication and interpersonal skills for cross-team collaboration.
• Ability to manage multiple projects and priorities with flexibility.
• Proactive in identifying issues and elevating matters when needed.
• Strong Excel skills and experience with project data and reporting tools.
• Experience with Oracle, BI dashboards, Primavera P6, MS Project or similar systems is highly regarded.

Responsibilities

• Coordinate and deliver projects in line with Stantec’s Project Management Framework, focusing on budget, scope, schedule, profitability, quality and risk.
• Support project setup activities, including setup forms, Project Hub, WBS, baseline budgets and resource-loaded plans.
• Implement project control processes: earned value, change management, forecast updates and performance monitoring.
• Monitor financial transactions, budgets, actuals, unbilled revenue, AP, invoice timing and close-out requirements.
• Prepare and update project forecasts and support monthly reporting and calendars.
• Run reports from Oracle and BI dashboards for project, section, sector and portfolio performance.
• Draft and track project variations and liaise with Project Accounting.
• Ensure contracts, subconsultant agreements and insurances are in place and stored as required.
• Support development of project plans, quality management, communication, risk registers and governance docs.
• Assist with quality control and assurance, ensuring procedures are followed and documented.
• Organise meetings, record minutes, follow up actions and coordinate with teams and clients.
• Support health, safety and environmental requirements and compliance checks.
• Respond to internal and external requests in a timely, professional manner.

Job description

Project Controller / Project Controls - ( 260000KO )

Description

About the role:

Are you an organised, commercially aware and detail-oriented project controls professional ready to support successful project delivery within one of the world’s leading engineering consulting firms? We are seeking a Project Controller to work closely with Project Managers, technical teams and business leaders to coordinate project setup, monitor project performance, support financial forecasting, maintain quality processes and help keep projects on track.

As part of the Project Controls team, you will be a key support to Project Managers throughout the project lifecycle. You will help implement Stantec’s Project Management Framework by supporting project setup, change management, baseline schedules and budgets, financial monitoring, earned value and forecast updates, reporting, invoicing, accounts payable tracking, and project close-out activities. You will use established tools and dashboards, including Oracle and Stantec project management systems, to provide timely and accurate information that enables effective project and portfolio management.

This role may support multiple Project Managers across a broad portfolio of small, medium and complex building projects, or provide more focused support to larger projects depending on business needs. At CL4, you will be expected to understand the fundamentals of project controls, manage routine activities with limited supervision, proactively upscale issues, and add value by keeping logistics, monitoring, reporting and quality processes running effectively. The role may also include task management of specific project components, as delegated by a Project Manager.

Day to day tasks may involve:

• Assist Project Managers to coordinate and deliver projects in accordance with Stantec’s Project Management Framework, particularly in relation to budget, scope, schedule, profitability, quality and risk.
• Support project setup activities, including project setup forms, server or Project Hub setup, work breakdown structures, baseline budgets, schedules and resource-loaded plans where required.
• Implement established project control processes, including earned value management, management of change, forecast cost and revenue updates, and project performance monitoring.
• Monitor financial transactions, budgets, actuals, unbilled revenue, accounts payable, invoice timing and close-out requirements, identifying slippage or issues and communicating these to the Project Manager.
• Prepare and update project forecasts using Stantec tools, including IPS, IPM and PURS, and support monthly project reporting requirements and financial calendars.
• Run reports from Oracle and BI dashboards to enable Project Managers and business leaders to review project, section, sector and portfolio performance.
• Assist with drafting and tracking project variations, change requests and related interactions with the Project Accounting team.
• Check that contract approvals, subconsultant agreements, insurances, prequalification questionnaires and required project records are in place and stored in accordance with company requirements.
• Support the development and maintenance of project plans, quality management plans, communication processes, risk registers and other project governance documentation as required.
• Assist Project Managers with quality control and quality assurance processes, ensuring procedures are followed, documented and stored appropriately.
• Organise project meetings, record minutes, follow up action items and support communication between project teams, business leaders, Project Accounting and clients where required.
• Support project health, safety and environmental requirements, including RMS requirements, acknowledgements and compliance checks where requested.
• Respond to internal team and external client requests in a timely, professional and organised manner.

To be successful for this role you'll need:

• Experience in project administration, project controls, project finance or a similar support role, ideally within a consulting engineering or professional services environment.
• An understanding of project financials, including budgets, actual costs, forecasts, invoicing, accounts payable and financial reporting.
• Commercial awareness and an understanding of how project scope, schedule, resources and quality influence project delivery and profitability.
• A practical understanding of project management processes, with the ability to support Project Managers in applying project controls and governance requirements.
• Strong organisational and administrative skills, with good attention to detail and the ability to maintain accurate records, reports and documentation.
• Good communication and interpersonal skills, with the confidence to work with Project Managers, technical teams, project accounting teams, business leaders and clients where required.
• The ability to manage multiple projects, tasks and priorities while remaining flexible as project or client requirements change.
• A proactive approach to identifying issues, following up actions, suggesting improvements and knowing when to elevate matters to the Project Manager.
• Strong Microsoft Excel skills and confidence working with project data, schedules, financial information and reporting tools.
• Experience with Oracle, BI dashboards, Primavera P6, Microsoft Project or other project management and scheduling systems would be highly regarded.

About Stantec

The Stantec community unites approximately 34,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.

Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

What we offer

• Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment.
• Option to purchase up to 4 weeks additional leave.
• Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
• Mentoring for your own development and the opportunity to mentor others
• Professional Memberships.
• Salary Continuance Insurance (SCI).
• Mental Health, Employee Assistance Program and Wellbeing Programs.
• Service Recognition Awards.

Qualifications

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Primary Location : Australia-Victoria-Melbourne

Organization : BC-3011 Buildings-AU Victoria

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Aug 23, 2026, 4:55:01 PM

Req ID : 260000KO

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans