Project Contract Administrator

Prysmian Group; Melbourne; On-site; AUD 90,000 - 130,000; Full time

Job summary

Prysmian Group is seeking a Project Contract Administrator to support contract management across the project lifecycle for the Transmission unit in Australia. You will oversee contracts from execution through warranty, draft amendments, and coordinate with finance, legal and compliance teams.

Occasional travel to project sites and subcontractors is expected. The role requires a Law degree and at least five years of PQE in contract management, with experience in international subcontracts and

Qualifications

• Experience with EPC contracts and related project documents.
• Background in the cable or energy sector is preferred.
• Proven ability to draft, negotiate and amend contracts.
• Experience creating international subcontracts with back-to-back terms.
• Ability to work with multi-disciplinary project teams.

Responsibilities

• Manage contracts lifecycle during project execution and warranty phases.
• Draft amendments and contractual documents; renew contracts.
• Interpret contract clauses and requirements for the team.
• Draft and review change orders, claims, penalties and back charges.
• Monitor milestones and issue notices; support contract reviews.
• Coordinate with finance, legal, compliance on contract matters.
• Verify insurances and guarantees; assist negotiating subcontractor terms.
• Support project close-out activities with clients and vendors.

Skills

EPC contracts knowledge

Cable/energy industry knowledge

Willingness to travel

Contract management experience

International subcontracts

Multi-disciplinary teamwork

Education

Law degree

Job description

We are looking for a Project Contract Administrator to join our Business Unit Transmission, which provides state-of-the-art solutions for High Voltage Underground and Submarine cable links in some of the world’s most challenging environments. The Project Contract Administrator will support the organization and project team in managing all contractual aspects with customers, subcontractors, and vendors throughout the project lifecycle.

KEY DUTIES AND RESPONSIBILITIES

• Managing the contracts lifecycle during project execution and warranty phases, including but not limited to: review and draft of amendments, contractual documents, renewal of contracts
• Providing guidance and interpretation of contractual clauses and requirements
• Support and champion the change management process. This includes drafting and reviewing change orders, claims, back charges and penalties, defence of incoming claims vis-a-vis customers, subcontractors and key vendors
• Safeguarding contractual obligations including tracking and timely issuance of notifications, monitoring of milestones in cooperation with the project team
• Focal point for promoting awareness on contracts provisions. Prepare initial contract review, organise contract induction meetings, issue reports, interpretations and assessments on contracts
• Cooperation and liaison with corporate functions, e.g. finance, legal, compliance, IP on specific matters and possible disputes
• Monitoring, drafting and reviewing all contractual correspondence between Prysmian and its customers as well as between joint venture and consortium partners and subcontractors/vendors
• Verifying, in conjunction with dedicated departments, that all insurances and guarantees required by the contracts and subcontracts are in place and maintained
• Assisting purchasing department in the negotiation of contracts with subcontractors and vendors
• Implement back-to-back subcontracts
• Contributing to Project “close-out” activities with clients, partners, subcontractors, and major vendors ensuring all required certificates are duly issued / received e.g. milestone completion certificates, handover certificate, acceptance certificate
• The activities described here are not exhaustive, the role may involve additional responsibilities as assigned, considering workload and business needs

QUALIFICATIONS & EXPERIENCE

• Minimum requirements: Law Degree
• Knowledge of EPC contracts
• Knowledge of cable or energy industry preferred
• Willingness to travel
• Minimum experience: Minimum 5 years PQE as a Contract Manager or Portfolio Contract Manager
• Proven experience in contract preparation, negotiation, and amendments
• Background in creating and negotiating international subcontracts with back-to-back implementation
• Experience working with multi-disciplinary teams in technical environments

Prysmian, as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities. We strongly believe that diversity brings significant value at all levels of the organization, increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture, Prysmian is committed to the development of an organization that prioritizes talent, where people feel respected, included, and free to fully express their potential just as they are. All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavour to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business. Visit our DE&I Page to learn more about Prysmian's commitments. Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview, please let us know.

Prysmian is a global cabling solutions provider leading the energy transition and digital transformation. By leveraging its wide geographical footprint and extensive product range, its track record of technological leadership and innovation, and a strong customer base, the company is well‑placed to capitalise on its leading positions and win in new, growing markets. Prysmian’s business strategy perfectly matches key market drivers by developing resilient, high‑performing, sustainable and innovative cable solutions in the segments of Transmission, Power Grid, Electrification and Digital Solutions. Prysmian is a public company listed on the Italian Stock Exchange, with almost 150 years of experience, about 30,000 employees, 108 plants and 26 R&D centres in over 50 countries, and sales of over €15 billion in 2023.