Project Administrator

Victoria Police; City of Melbourne; On-site; AUD 81,000 - 99,000; Full time

Job summary

Victoria Police in Melbourne is seeking a VPS3 Project Administrator to join the RCIMPI Response Taskforce within Legal Services. You will work with multiple stakeholders to advance organisational responses to notices served under the Inquiries Act 2014.

The role requires engaging with diverse units, maintaining office systems and project documentation, and contributing to governance and reporting. A Baseline clearance and a tertiary degree are required, with National Security Vetting to be

Qualifications

• Requires Baseline clearance or ability to obtain one.
• Experience in justice/law enforcement or aligned field is highly regarded.
• Knowledge of law enforcement or intelligence IT systems is valued.
• Tertiary degree in a relevant field is required.

Responsibilities

• Support the Project Unit in developing processes to determine priorities and meet deadlines.
• Assist with management of office systems and IT solutions for project monitoring.
• Assist in compiling governance documents, project plans and meeting records.
• Support Legal and Operational taskforce members with administrative tasks to fulfil RCIMPI obligations.

Skills

Baseline clearance

Stakeholder engagement

Project administration

Education

Tertiary degree in relevant field

Job description

This is an exciting opportunity to progress your career and obtain experience working as a VPS3 Project Administrator in the Victoria Police Royal Commission into Integrity of Major Public and Civil Infrastructure Construction Projects (RCIMPI) Response Taskforce (Taskforce).

The Taskforce sits within Legal Services which provides legal services and advice to support policing, courts, and the Victorian community. Legal Services is led by an Executive Director and employs over 800 staff spread across four divisions - the Office of the Executive Director; the Specialist Legal and Litigation Division; the Courts & Prosecution Services Division; and the Legal Business Operations Division. Our vision is to be a centre of prosecutorial and legal excellence, with people who are recognised as being fair, just and valued partners in the Victorian justice system

The Taskforce has been established to assist in Victoria Police's response to the RCIMPI and consists of an Operations, Legal and Project Unit. This role sits within the Project Unit.

The purpose of the Project Unit is to coordinate organisationalresponses to noticesserved on Victoria Police bythe RCIMPI pursuant to the the Inquiries Act 2014. The Project Unit will work in close collaboration with a variety of stakeholders in Victoria Police across operational, policy and legal streams to meet these obligations in tight timeframes.

The successful applicant will join a dynamic Project Unit that reports to a Project Manager. As a VPS3 Project Administrator, you will be required to work in close collaboration with a variety of internal units and external stakeholders to advance Victoria Police's organisational responses to the RCIMPI.

Taskforce staff are agile, giving you the opportunity to work across multiple functions and subject matters to support the broader team in delivering organisational priorities. The Taskforce has a strong culture of service excellence, teamwork, inclusion and support across work units to achieve positive outcomes for Victoria Police and the wider community.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

• Supporting the Project Unit in the development of processes to determine project priorities, manage competing demands and meet tight deadlines.
• Supporting the Project Unit with effective management/maintenance of office systems and IT solutions in contribution to the ongoing monitoring of project outcomes.
• Supporting the Project Units' collation and preparation of various documents for Victoria Police executive and stakeholders as required. This is inclusive of, but not limited to input into governance, policy and project documentation; updating of project plans and trackers; record keeping for working group and steering committee meetings; maintenance of files and records; and undertaking of relevant data reporting.
• Supporting Operational and Legal taskforce members with a variety of administrative, business and organisational tasks to assist in Victoria Police's fulfilment of its obligations to the RCIMPI.

As the successful applicant, you will have:

• Demonstrated ability to effectively engage with a variety of stakeholders and achieve strategic project outcomes.
• Demonstrated ability to multitask and allocate time/resources appropriately under tight deadlines.
• Demonstrated ability to support Unit members and managers in the undertaking of complex decision making.
• Demonstrated ability to develop and implement new project processes to achieve efficiencies.
• Demonstrated effective written communication skills and ability to effectively convey complex information for Unit members and decision makers.
• Demonstrated and measurable experience in project administration/support functions, including fulfillment of tasks, monitoring of deliverables and review of project outcomes.

Mandatory Requirements:

• Existing Baseline clearance or ability to obtain one.
• Previous experience in the justice/law enforcement or other aligned field is highly regarded.
• Knowledge and experience in use of law enforcement and/or intelligence IT systems is highly regarded.
• Tertiary degree in relevant field.

Requirements and relevant information:

• One (1) x full time, fixed term position available to 30 June 2028.
• The salary range for a VPS 3 role is $81,496 to $98,955 (covering salary ranges VPSG3.1 and VPSG3.2). Although it is standard practice for selected candidates to commence at the base of the salary range, genuine consideration will be given to a commencement salary within the available range that is commensurate with the successful candidate's knowledge, skills and experiences. This will be subject to negotiations with the Hiring Manager in the course of the selection process and may include the provision of evidence of a higher income and/or supporting documentation (as required).
• This position is located at Victoria Police Centre, 311 Spencer Street, Docklands.
• The successful applicant will be required to undergo National Security Vetting, achieve and maintain a security classification as determined by the Department Head. To achieve this, applicants must be an Australian Citizen.
• The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• As a member of the Legal Services Department you will be located, on selection, at a specific office within a Division for a particular advertised opportunity. However, given occasional legal service demand issues you may be required at times to undertake varied work within the Department. This supports the Departments commitment to a flexible and deployable legal workforce and professional development opportunities in a range of legal domains.

Your application must include:

• Resume
• Cover Letter detailing your relevant experience, skills, interest and what you will bring to the role.

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process (including an alternate method of submission of the application), please contact VPS Recruitment via email **************@police.vic.gov.au or on (03) 8335 6***.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Victoria Police is committed to creating a workplace that is safe and inclusive of all our people. We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.

In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.

We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work.